October 2024 DRAFT Minutes
LONG SUTTON PARISH COUNCIL
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 24 OCTOBER 2024 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors C Broughton, M Ladbrook, H Feetham, G Garrett
0 Members of the Press. 01 Members of the Public
OPEN FORUM: A member of the public thanked the council for tidying up the closed churchyard, particularly along the main church footpath.
RESPONSE: The Chairman thanked the member of the public for their kind comments.
AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 26 SEPTEMBER 2024 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to discuss and consider purchase of litter bins for Cinder Ash Park
7. Correspondence
a. To note general correspondence.
b. Resident -Speeding Issues
c. LRSP – Results of Speed Percentile Check, Station Road
d. John Swains Way residents - Amenity area management
e. Lincs CC – Trees Delivery
f. Meridian Solar – Coonsultation update re: solar farms
g. SHDC - Community Infrastructure Levy
h. SHDC – Response to FOI request relating to the Waste Management Consultation.
8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
Plans may be considered at the meeting if received after the agenda is published.
9. To resolve to discuss issues relating to the dog run in Cinder Ash Park
10. To resolve to discuss the new play equipment in Cinder Ash Park
11. To resolve to discuss matters relating to the town parks hedgerows.
12. To resolve to receive reports from the Council Committees and Working Parties.
• Events Working Party
• Parks and Cemeteries Committee
• UKFPS Funding Group
13. To resolve to receive an update on the SHDC Waste Consultation.
14. To receive reports from District and County Councillors
15. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
16. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
17. To resolve to discuss legal matters and approve any actions required.
1. APOLOGIES FOR ABSENCE
Apologies were received from Cllrs A Facey, J Tyrrell and D Cawthorn
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr C Broughton declared an interest in Item 17 of the agenda.
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 26 SEPTEMBER 2024
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 26 September 2024.
4. CLERKS REPORT
The Clerk reported that:
• Citation had carried out an annual review of the council’s documents and procedures and all was in order.
• The 5-year electrical certificate works and PAT testing would be carried out in the next few days.
• A generic response had been issued in the press in response to the council’s press release relating to the Community Infrastructure Levy.
• Citation had carried out a Fire Risk Assessment for the Council building.
• She had spoken to the LRSP and they had advised that Gedney Road had been assess in regard to the mobile speed check van and it was found that the criteria could not be met and there was no site on public land in the vicinity to park the van.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised:
• He had attended a meeting of the Civic Society and had advised that the council would take custody of the two seats from the old GEM cinema and a piano to ensure they are looked after and stay in the community.
• He had liaised with members of the public in relation to speeding traffic and loose dogs on Gedney Road and he had advised them of the correct authorities for them to contact.
• He had been contacted by a resident relating to a high hedge on the boundary of the park road entrance and the resident would be happy that the council hedge be reduced to 7ft.
• The closed churchyard had been tidied in readiness for the Remembrance Sunday service on 10 November 2024
6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
c. To resolve to discuss and consider purchase of litter bins for Cinder Ash Park
Action: The Council resolved to discuss the matters in closed session.
7. CORRESPONDENCE
To note General Correspondence
a. To note general correspondence.
b. Resident -Speeding Issues
c. LRSP – Results of Speed Percentile Check, Station Road
d. John Swains Way residents - Amenity area management
The Clerk advised that SHDC had used emergency powers to trim back some vegetation at the entrance to the estate but they were unable to do any further works because the estate was unadopted and it had been confirmed by SHDC that the site should be maintained by Seagate Homes, the estate developer.
e. Lincs CC – Trees Delivery
f. Meridian Solar – Coonsultation update re: solar farms
g. SHDC - Community Infrastructure Levy
Action: The Council resolved to send an FOI request in relation to loss of S106 funding and housing and to ascertain how many parishes had been successful in receiving S106 funding in the past 10 years
h. SHDC – Response to FOI request relating to the Waste Management Consultation.
The Clerk advised that SHDC had invoked the relevant FOI rules not to respond to questions asked but had confirmed that leaflets had not been delivered if a “No Junk” order was in place.
Action: The Council resolved to submit a further FOI request relating to the delivery of the Waste Consultation Leaflets to include dates, method, numbers of leaflets.
8.TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE
There were no planning applications for consideration.
9. TO RESOLVE TO DISCUSS ISSUES RELATING TO THE DOG RUN IN CINDER ASH PARK
Action: The Clerk confirmed that the fence could be removed from the end of the dog run adjacent to the cemetery extension for vehicle access.
10. TO RESOLVE TO DISCUSS ISSUES RELATING TO THE NEW PLAY EQUIPMENT IN CINDER
ASH PARK.
Action: The acknowledge reports of positive use of the play equipment, confirmed that the swings would not be relocated due to cost and the hedge near to the swings would be cut by the council.
11. TO RESOLVE TO DISCUSS MATTERS RELATING TO THE TOWN PARKS HEDGEROWS.
The Chairman advised that the matter had been resolved and reported under Item 5 of the agenda - Chairmans Report.
12. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING PARTIES
Events Committee
Cllr C Broughton advised that:
• Stewards for the Remembrance Sunday Road closure had been appointed.
• Refreshments could be held after the Remembrance Service to mark the 80th anniversary of D-Day.
• The wreaths had been received.
• The letter to organisations had been sent.
• She would speak to Dominoes regarding the road closure and advise that there would not be any access in West Street or the Market Place until after the service at the Memorial.
• She and Councillor Ladbrook would be overseeing the catering for the after the service.
Parks and Cemeteries Committee
• Cllr J Clarey advised that the committee had inspected the parks and all seemed in very good order but it was disappointing that the trim trail had been damaged again in Winfrey Park.
UKFPS Funding Group
Action: The Council resolved to discuss the matter in closed session.
13. TO RECEIVE AN UPDATE ON THE SHDC WASTE CONSULTATION.
Nothing to report due to Cllr J Tyrrell’s absence.
14. TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS.
Nothing to report due to Cllr J Tyrrell’s absence.
15. MEMBERS COMMENTS
Cllr J Clarey asked for volunteers to assist with the selling of poppies at the Co-op on Saturday 26 October 2024 10.a.m. – 2.00 p.m. and at the poppy count on 20 November 2024 t the RBL Club.
Cllrs M Ladbrook and C Broughton confirmed they would be able to assist on both days.
Cllr C Broughton asked who was responsible for the iron railings on the corner of the Market Place.
The Clerk confirmed that the railings belonged to the Lincs CC.
16. TO RESOLVE TO GO INTO CLOSED SESSION.
Action: The Council resolved to go into closed session to discuss Item 17 of the agenda.
This part of the meeting closed at 8.10 p.m.