2024 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Minutes of the meeting of the Long Sutton Parish Council held on Thursday 28 MARCH 2024 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors C Broughton, M Ladbrook, H Feetham, A Facey, D Cawthorn, I Thompson, J Tyrrell, D Rose, G Garratt,  

0 Members of the Press.    03 Members of the Public   

Prior to the commencement of the meeting a team from Meridia gave a power point presentation in relation to a proposed Wind Farm in the Gedney Hill area which would be one of the largest in the UK.

Cllrs raised concerns regarding:

•   Impact on wildlife and environment
•   Glare from the panels
•   Loss of Grade I agricultural land.
•   Impact on the local community
•   Loss of public access to area of proposed farm
•   Health and Safety issues
•   Loss of property value
•   Impact on local community
•   Employment opportunities for local people.

OPEN FORUM: - No matters were raised by the Members of the Pubic present.

AGENDA

1.    To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 22 February 2024 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.    To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since last meeting   

7.   To resolve to confirm arrangements for D-Day celebrations

8.   Correspondence

a.     To note general correspondence.

b.     Lincolnshire Road Safety Partnership – Community Speed Watch signs

c.     LS Market House – Easter Celebrations Day 30 March 2024

9. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. 

Plans may be considered at the meeting if received after the agenda is published.        

10.To resolve to consider and approve the draft Meeting Attendance Policy and Guidance document 

11.To resolve to receive reports from the Council Committees and Working Parties.

•   Events Working Party
•   Parks and Cemeteries Committee
•   UKFPS Funding Group
•   Finance Committee

12.   To receive reports from District and County Councillors

13.   To confirm a date for the Annual Parish Meeting

14.   To resolve to confirm a date for the Parks Meeting and Inspection

15.   Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

16. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

17. To resolve to discuss legal matters and approve any actions required.

1.   APOLOGIES FOR ABSENCE

No apologies were received.

2.   TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

Cllr J Tyrrell declared an interest in Items 9 of the agenda being a member of SHDC Planning Committee.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  22 February 2024

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 22 February 2024

4.   CLERKS REPORT

The Clerk reported that:

•   Three cars had now been parked in the Cinder Ash car park for some time and they were believed to be untaxed and without MOT. Two of the vehicles had been identified as belonging to nearby residents.
•   Complaints had been received from residents regarding parking issues on Saturdays and Sundays during football games due to their access being blocked/ hemmed in.
•   Suspicious activity in Cinder Ash Park had been reposted to the police.
•   £3,000 grant funding had been awarded by the Grange Wind Farm Community Fund for a new accessibility roundabout.
•   The Council’s Insurance had been reviewed and renewed.
•   James Dean funfair would visit on 28 May 2024 – 02 June 2024 condition of field and weather depending.

Action: The Chairman asked that thanks be recorded to the Clerk for the successful grant application. The Council resolved to send letters to nearby residents relating to parking in the council car park and entrance areas.

5.   TO RECEIVE CHAIRMANS REMARKS

The Chairman thanked the members of the public present for attending the meeting and the Meridia Team for their interesting presentation relating to a proposed solar farm in a nearby parish and looked forward to updates on the proposals in the future.

6.   FINANCIAL MATTERS

a.   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.
 
7.   TO RESOLVE TO CONFIRM ARRANGEMENTS FOR D-DAY CELEBRATIONS

Cllr C Broughton confirmed:

•   The Beacon would be lit as part of the National Lighting event on Thursday 06 May 2024 at 9.15 p.m. in Winfrey Park in partnership with the RBL. 
•   The names of the town’s fallen will be read and prayers said at the Beacon.
•   A further event would be held on Sunday 09 June 2024 again in partnership with the RBL providing refreshments and with music again in Winfrey Park using both the field and car park.

Cllr J Clarey advised that he had confirmed with SHDC that the car park could be used for the event and the toilets would be opened early.

Cllr D Rose queried part of the arrangements and Cllr C Broughton advised that the committee had confirmed the arrangements at the last meeting of the committee which unfortunately Cllr D Rose did not attend.

8.       CORRESPONDENCE    

a.   To note General Correspondence

b.     Lincolnshire Road Safety Partnership – Community Speed Watch signs

Action: Cllr A Facey confirmed that the 40mph speed signs had been removed in Seagate Road.

c.     LS Market House – Easter Celebrations Day 30 March 2024

No action required.

d.   Lincolnshire Community Foundation – Grange Windfarm, Community Fund Grant Form Confirmation.

The Clerk advised that a Press Release had been sent to the local press and it had also been posted on the parish council Facebook Page

e.   Lincolnshire C C   - Opposition to National Grid Pylons

Action: The Council resolved to support the LCC opposition to the National Grid Pylon proposal. Email sent to all members prior to the meeting for consideration.
 
9.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

10.   TO RESOLVE TO CONSIDER AND APPROVE THE DRAFT MEETING ATTENDANCE POLICY AND GUIDANCE DOCUMENT 

Action: The Council resolved to adopt the Attendance Policy and Guidance Document

11.   TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING PARTIES.

•   Events Working Party- Cll C Broughton advised that the recent survey relating to the Christmas event being held on a Saturday had confirmed that this year’s event would still be held on the 2nd Sunday in December 2024 and advised that should highways agree to the Christmas tree being installed adjacent to the War Memorial again a tree had been promised by D Cllr A Tennant.

The Clerk advised a highways meeting would be arranged after 01 April 2024 after the change of highways manager takes place. In addition, she stated that as previously advised there was no longer an electricity feed to the old Christmas tree site.

•   Parks and Cemeteries Committee - A meeting of the Committee was scheduled for 2.30 p.m. on Wednesday 10 April 2024.  Members also agreed to meet at the Churchyard on 26 April 2024 at 5.00 p.m. to cut back plants/tidy up.
•   UKFPS Funding Group – Cllr I Thompson advised that the Funding Application had been submitted and there should be a decision made by the end of April 2024.
•   Finance Committee – The Clerk confirmed that the transfer of banks from Barclays to Unity Trust would commence once the 2024-2025 Precept is received due to the lack of funds at present.

12.    TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Cllr Tyrrell reported that:

•   It was recommended that children under 4 should not consume Slush Puppy drinks due to the sugar continent.
•   Vapes should not be placed in refuse due to the danger from ignited batteries and should be disposed of properly.
•   Out of 45,000 houses only 334 collections were missed and the cost of refuse collections amounted to £250,000 per annum.

The Chairman stated that the collection teams were all helpful and did a good job.

13.   TO RESOLVE TO CONFIRM A DATE FOR THE ANNUAL PARISH MEETING

Action: The Council resolved to hold the Annual Parish Meeting on Thursday 16 May 2024 commencing at 7.00 p.m.

14.   .   TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION

Action: Cllr D Cawthorn confirmed a meeting would be held on Wednesday 10 April 20024 at 2.30 p.m.

15.   MEMBERS COMMENTS

Members raised the following matters:     

•   Cllr I Thompson advised that due to other commitments he wished to stand down from the Events Committee and that the seat in the Churchyard next to the conifer tree would be moved.
•   Cllr D Cawthorn advised that the SHDC toilets would now open an hour later at 6.00 a.m. due to changed working practices.
•   Cllr C Broughton advised that there were traffic issues at the West Street/Station Road junction.

16.   TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved to go into closed session to discuss Item 17 of the agenda.

This part of the meeting closed at 8. 34 p.m.