2024-25 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Notes of the meeting of the Long Sutton Parish Council 

Held on Thursday 23 MAY 2024 commencing at 7.00 p.m. 

At the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors C Broughton, M Ladbrook, H Feetham, A Facey, D Cawthorn, J Tyrrell, D Rose, G Garratt, 

0 Members of the Press.      03 Members of the Public  

OPEN FORUM: Representatives from the Cinder Ash Pre-school advised that the cess pit for the nursery was damaged and these means that they have to empty the pit more often at great cost and they asked if they could confirm if they or the council were responsible for the repairs.

A member of the public thanked the council for successfully apply for a 30mph speed limit in Seagate Road and advised that the park hedge on Roman Bank needed cutting back.

RESPONSE:  The Council advised that the Chairman and Cllr M Tennant would meet with the Pre-school committee and confirm who would be responsible for any repairs and that the hedge had been cut that day.

AGENDA

1. To receive Apologies for Absence and reasons given

2. To receive Declarations of Interests and DPIs

3. To resolve to adopt the Notes of the Parish Council Meeting held on 25 April 2024 as minutes of the   meeting.

4. To receive the Clerks Report on matters outstanding

5. To receive the Chairman’s Remark’s.

6. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since last meeting  

c. To resolve to consider a Grant Application from St Mary’s Coffee Fridays Group

d. To resolve to consider a Grant Application from Long Sutton in Bloom

e. To resolve to consider a Grant Application from Long Sutton Lighting up Committee

 7. Correspondence

a. To note general correspondence.

b. To receive written responses from District and County Council Ward Members relating to funding for parks project.

c. Cllr N Worth – Implementation of updated CIL legislation 2023.

d. SHDC Housing Ombudsman Visit – Posters placed on notice board

e. SHDC- Confirmation of Free Summer Holiday Activity Day– 02 August 2024.

10.00 a.m. - 3.00 p.m.

8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.

Plans may be considered at the meeting if received after the agenda is published.       

9. To resolve to consider a request to hold a Firework Event in Cinder Ash Park.

10. To resolve to receive reports from the Council Committees and Working Parties.

• Events Working Party
• Parks and Cemeteries Committee
• UKFPS Funding Group

11.  To resolve to received matters raised at the Annual Parish Meeting and approve any actions required.

12. To receive reports from District and County Councillors

13.   Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

15. To resolve to discuss legal matters and approve any actions required.

1.APOLOGIES FOR ABSENCE

Apologies were received from Cllr I Thompson

2.TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

Cllr J Tyrrell declared an interest in Item 8 of the agenda being a member of SHDC Planning Committee.

Cllrs J Clarey, C Broughton and M Tennant declared an interest in Item 6e being members of the Lighting Up committee.

3.NOTES OF THE PARISH COUNCIL MEETING HELD ON  25 APRIL 2024

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 25 APRIL 2024

4.CLERKS REPORT

            The Clerk reported that:

• Only one untaxed car remained on the Parish Council car park after sending letters to nearby resident’s regarding leaving untaxed vehicles on the London Road car park.
• A resident had advised of the vandalism in the town parks and youngsters inhaling hippy crack in the parks and they would report it to the police.

5.TO RECEIVE CHAIRMANS REMARKS

The Chairman advised:

• That he had attended a talk by the 3-Dads Walking Charty when they came to the area recently. They had raised 1.4 million pounds so far in memory of their daughters who had sadly committed suicide.

• He suggested that the Council consider installing CCTV in the parks to combat the anti-social behaviour and it was sad that the minority gave a bad name to the vast number young people who caused no issues.

6.FINANCIAL MATTERS

a.To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b.To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

Cllr J Tyrrell stated that the Clerk had several expense claims for large amounts and asked what they were for.

The Clerk advised that because the council did not have petty cash or a debit card, she purchased cleaning products, stamps, stationery, laminator, flowers for the new planters, items for council events etc i.e. flags, wreaths, books and then claim the money back.

She added that all receipts were attached to her expense claim forms 

c. To resolve to consider a Grant Application from St Mary’s Coffee Fridays Group

Action: The council resolved to award a grant of £150.00 to the St Mary’s Coffee Fridays Group

d. To resolve to consider a Grant Application from Long Sutton in Bloom

Action: The Council resolved to purchase plants and donate them to the group for a total of £2000.00

e. To resolve to consider a Grant Application from Long Sutton Lighting up Committee

Action: The Council resolved to underwrite any shortfall in the funding for the 2-day event to a maximum of £1500.00

7.    CORRESPONDENCE

To note General Correspondence

 a. To note general correspondence.

b. To receive written responses from District and County Council Ward Members relating to funding for parks project.

The Clerk advised that no responses had been received from any Ward Members.

The Chairman stated that it was disappointing that there was such little support from Ward Members and that they would not contribute to the parks project.

Cllr J Tyrrell replied that he had used his grant on projects in the town for various organisations.

c. Cllr N Worth – Implementation of updated CIL legislation 2023.

Action: The Council resolved to invite Cllr N Worth, Leader of SHDC to attend a meeting to discuss the matter of CIL and other matters and ask why SHDC were reluctant to implement the new legislation.

d. SHDC Housing Ombudsman Visit – Posters placed on notice board

e. SHDC- Confirmation of Free Summer Holiday Activity Day– 02 August 2024.

10. a.m. - 3.00 p.m.

f. Resident -Complaint relating to mobile goals secured on cemetery fence.

8. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE

TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

The Clerk advised that H11-0960-24 – Seagate Farm had lodged a second amendment with SHDC on 07 May 2024 but to date the Council had not receive any consultation from SHDC.

Action: The Council agreed that their previous comments stand after all other applications had been refused on this site due to the site being Agricultural Grade 1 land.

9. TO RESOLVE TO CONSIDER A REQUEST TO HOLD A FIREWORK EVENT IN CINDER ASH PARK.

Members raised several concerns relating to Health and Safety measures and free access to the park and they could not provide financial support because the event was being held by a private individual and not a local organisation.

Action: The Council resolved the following:

• Insurance certificate to be submitted to the Council 7 days prior to the event.
• Up to date H&S document, Events Plan submitted to SAG.
• Method Statements, RAMS
• No admission to be charged.
• Advised donations can be collected in a bucket
• No restriction to access only safety areas to be fenced off.

10. 10. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING 

  PARTIES.

• Events Working Party

Fireworks Event: Cllr C Broughton advised that the Council was unable to support the proposed Fire Work event financially because it was being held by private individuals.

Action: The Council resolved that the Firework event could be held on condition that:

The organiser of the event was asked to be polite whilst in the meeting and was asked to leave.

D-Day 80th Anniversary - The Committee confirmed that:

• The beacon lighting would take place at 9.15 p.m. in Winfrey Park
• The fire brigade, Town Crier, Father Jonathon and a Piper would be in attendance.
• The committee had found a compere and sound system at short notice for the event on 09 June 2024 which would commence at 1.00 p.m.
• The cadets were unable to attend the event.
• Appleton’s Fair had confirmed their attendance
• There would be various stalls, games and refreshments

Cllrs J Clarey, G Garratt, H Feetham, M Ladbrook, C Broughton, D Cawthorn confirmed they were available to assist on the day.

The Clerk confirmed that the 80th D—Day flag and street signs had been received.

• Parks and Cemeteries Committee

                     Cllr J Clarey advised that he would liaise with Cllrs D Cawthorn and A Facey to arrange a   

                     meeting and inspection.

• UKFPS Funding Group

No updates due to Cllr I Thompsons absence.

• Finance Committee

  The Clerk advise that the change of bank accounts was progressing.

 11.  TO RESOLVE TO RECEIVED MATTERS RAISED AT THE ANNUAL PARISH MEETING AND  

           APPROVE ANY ACTIONS REQUIRED.

The Clerk advised that the following matters had been raised at the Annual Parish Meeting.

• Later opening times of the public toilets
• Late opening times for the West Street car park exacerbating school time traffic
• Changes to the refuse collection routes and times
• Collections for Market Place on a Friday and not Thursday in line with the town.
• Collection of recycling and refuse by the same vehicles
• Poor quality of bags

12. TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

          Cllr J Tyrrell advised:

• He would be attending a garden party at Buckingham Palace with Cllr D Rose.
• He had made donations to Dementia Care group and other groups in the town.

13. MEMBERS COMMENTS

           No matters were raised    

14. TO RESOLVE TO GO INTO CLOSED SESSION.

 The Council resolved that there was no requirement to go into closed session.

 This part of the meeting closed at 9.15 p.m.