2024 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Minutes of the meeting of the Long Sutton Parish Council held on Thursday 22 February 2024 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors C Broughton, M Ladbrook, H Feetham, A Facey, I Thompson, J Tyrrell, D Rose, G Garratt,  

01 Members of the Press.    03 Members of the Public   

OPEN FORUM:  A member of the public advised that she had fallen and injured herself after slipping on dog faeces in the Swapcoate Mews area and she had been off work. Residents asked if the Fireworks event would be discussed and approved and complained about skips belonging to the Granary and fly-tipping in Bull Lane.

RESPONSE – The Chairman advised that the lady should report her injury to both SHDC and Lincolnshire County Council.

The Granary would be advised regarding the skips and fly-tipping and it would also be reported to SHDC.

The fireworks proposal and other events would be discussed at the next Events Committee meeting on 26 February 2024 at 6.30 p.m. in the Council meeting room and any interested members of the public were invited to attend.

AGENDA

1.    To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 25 JANUARY 2024 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.    To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since last meeting   

7.   To resolve to ascertain when the new Community Infrastructure Levy legislation will be adopted by South by the S.E. Lincolnshire Strategic Planning Committee and implemented by South Holland District Council.

8.   Correspondence

a.     To note general correspondence.

Parkside – Request to hold fireworks event and a Party in the Park event

Lincolnshire CC – Planning Consultation Changes

9. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. 

Plans may be considered at the meeting if received after the agenda is published.        

H11-0115-24-FULL
Proposed external fire escape stairs 
ADM AGRICULTURE LTD WINTERS LANE
Rollins Electrical

10.To resolve to consider accepting apologies at meetings by proxy and to not follow procedure as per the Local Government Act 1972.

11.To resolve to receive reports from the Council Committees and Working Parties.

•   Events Working Party
•   Parks and Cemeteries Committee
•   UKFPS Funding Group
•   Finance Committee

12.   To receive reports from District and County Councillors

13.   To resolve to confirm a date for the Parks Meeting and Inspection

14.   Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

15. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

16. To resolve to discuss legal matters and approve any actions required.

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllr D Cawthorn

2.   TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

Cllr J Tyrrell declared an interest in Items 9 of the agenda being a member of SHDC Planning Committee.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  25 JANUARY 2024

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 25 January 2024

4.   CLERKS REPORT

The Clerk reported that:

•   The insurance renewal was due and they required further details for all events over 1,000 attendances prior to covering the event. A copy had been given to all members of the Events Committee.
•   Members of the Events Committee should advise of their attendance at the Events Training Day in Lincoln on 04 May 2024 so that she was able to confirm their attendance.

5.   TO RECEIVE CHAIRMANS REMARKS

The Chairman advised that following Cllr J Tyrrell’s statement at the last meeting relating to the non-payment of the Garden Waste Collection for the November 2023 he had contacted the provider directly and they had confirmed after the Clerk providing a payment statement that the Long Sutton Parish Council had inadvertently paid for one of the Tydd St Mary PC and one of the Lutton PC collections which had been invoiced to them instead of the appropriate Parish Councils. A refund of £940.00 had been repaid. 

He added that in future he would liaise with the contractor directly to ensure the council were invoiced correctly and that the collections were confirmed prior to payment because over the past 3-years the arrangement had been unclear due to the third-party organisation by District Cllrs J Tyrrell and D Wilkinson.

6.   FINANCIAL MATTERS

a.   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

7.   TO RESOLVE TO ASCERTAIN WHEN THE NEW COMMUNITY INFRASTRUCTURE LEVY LEGISLATION WILL BE ADOPTED BY SOUTH BY THE S.E. LINCOLNSHIRE STRATEGIC PLANNING COMMITTEE AND IMPLEMENTED

Action: The council resolved to write to the S.E. Lincolnshire Strategic Planning Committee for an update and confirmation when the Community CIL and abolishment of future S106 Agreements will be adopted in line with the new legislation.

8.       CORRESPONDENCE    

To note General Correspondence

a.    LCC – Planning Consultation Changes.

Action: The Council acknowledged the advice that in future all late responses from consultees would not be accepted.

b.     LCC - Vehicle Charger Locations

Action: The Council resolved to recommend the car parks inn West Street would be suitable for Vehicle Charger points

c.  University Academy Long Sutton – Proposed new school works. Consultation event 04 March 2024 at the school from 5p.m.- 7.00 p.m.

9.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

The Clerk advised that there was a further planning correspondence and asked that it be discussed in committee due to sensitive issues.

Action: The Council resolved to discussed the matter in closed session.

10.    TO RESOLVE TO CONSIDER ACCEPTING APOLOGIES AT MEETINGS BY PROXY AND TO NOT FOLLOW PROCEDURE AS PER THE LOCAL GOVERNMENT ACT 1972.

Cllr J Tyrrell advised that the had proposed that apologise could be given by proxy.

Action: The Council resolved that following advice that members give their apologies prior to the meeting to the Chairman or Clerk and a protocol be presented at the next meeting for approval.

11.    TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING PARTIES.

•   Events Working Party

Cllr C Broughton advised that the Events Committee would be holding a meeting on 26 February 2024 at 6.30 p.m. in the meeting room and the Easter and 80th D-Day Anniversary event would be discussed and the proposed fireworks event would also be discussed.

•   Parks and Cemeteries Committee

Cllr J Clarey advised that 

•   the parks were generally in good order and he thanked Cllr A Facey and her husband for the work they have done in the parks.
•   The playground inspection report was received in November 2023 ad the majority of the works were for the safety surfacing but with the planned upgrade of the Cinder Ash play area it would not be cost effective to carry out all the repairs which were minor.

•   UKFPS Funding Group

Cllr I Thompson advised that 

•   a meeting of the group had been held and the main aim of the funding application was to provide, new play equipment and sensory gardens for the young and old with a view to improve well being and mental health. It was planned to have two gardens in Cinder Ash Park and two in Winfrey Park to enable people to take time to reflect.
•   In addition, they also included funding for a new town sign on Gedney Road and to look to highlight the town’s historic past such as a plaque in memory of Alfred Piccaver a world-renowned Tenor opera singer.
•   The next meeting of the group would be held on 27 February 2024.

12.    TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Cllr Tyrrell advised that:

•   The garden waste bins would be available January 2024 to May 20204 at £54.00 a year 
•   The costs of the garden waste collection would be going up due to the expansion of the scheme.
•   Residents should take vapes to a disposable unit in a shop and not put them in the refuse due to the batteries being flammable 

13.    TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION

Action: The Cllr J Clarey advised that

•   he would confirm a date with the Cllr Cawthorn, Chairman of the Playing Fields Committee
•   he would also confirm a date with Cllr J Tyrrell and D Fenton- Fairchild, SHDC to discuss works to the tree overhanging the play area in Winfrey Park.
•   The Clerk advised that James Dean Fair had asked to attend from 28 May 2024 – 02 June 2024 weather depending

Action: The Council resolved to approve the visit of the fair if weather conditions allowed.

14.    MEMBERS COMMENTS

Members raised the following matters:     

•   Cllr C Broughton asked the council to consider planting bulbs in the area between the private road and the cemetery drive to enhance the area similar to the bulbs planted in the churchyard.
•   Cllr Hayden advised that the Civic Society had asked him to obtain the documents relating to the Common Pit which were referred to at the last meeting.
•   Cllr G Garratt advised that the Co-op were responsible for the drainage and marking issues in the car park area near the church car park gates.
•   The Clerk advised Cllr H Feetham that the Civic Society should make a request in writing to the Council for the documents due to Cllrs not having access to council documents for personal use or non -approved actions.

15.   TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved to go into closed session to discuss Item 16 of the agenda.

This part of the meeting closed at 8.31. p.m.