2024 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

DRAFT Minutes of the meeting of the Long Sutton Parish Council held on Thursday 25 APRIL 2024 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors C Broughton, M Ladbrook, H Feetham, A Facey, D Cawthorn, I Thompson, J Tyrrell, D Rose, G Garratt,  

01 Members of the Press.    01 Members of the Public   

OPEN FORUM: A member of the public raised complaints relating to pot holes in the Parish and the woeful repairs and their objection to the proposals by the National Grid Grimsby proposals.

AGENDA

1.    To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 28 March 2024 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.    To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since last meeting   

7.   To resolve to update the arrangements for D-Day celebrations and approve the budget for the event.

8.   Correspondence

a.     To note general correspondence.

b.     National Grid – Consultation Period Dates

9. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. 

Plans may be considered at the meeting if received after the agenda is published.        

10.To resolve to receive reports from the Council Committees and Working Parties.

•   Events Working Party
•   Parks and Cemeteries Committee
•   UKFPS Funding Group
•   Finance Committee

11.   To receive reports from District and County Councillors

12.   To resolve to confirm a date for the Parks Meeting and Inspection

13.   Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

15. To resolve to discuss legal matters and approve any actions required.

1.   APOLOGIES FOR ABSENCE

No apologies were received.

2.   TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

Cllr J Tyrrell declared an interest in Items 9 of the agenda being a member of SHDC Planning Committee.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  28 MARCH 2024

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 28 MARCH 2024 with the following amendment:

Page 61/23 Item 12, line 6 delete “cost of refuse collections amounted to £250,000” insert “cost of black refuse sacks”

4.   CLERKS REPORT

The Clerk reported that:

•   She had sent letters to local residents in regard to cars being left on the car park when they were not taxed or insured asking them to remove their vehicles.

•   The Community Infrastructure Levy legislation had been introduced in October 2023 and received Royal Assent in November 2023 but no information had been received to date a letter had been sent but there had been no response from the South East Lincolnshire Strategic Planning Committee and the SELLP website and no meetings of the committee had been held since 2019.

•   She had sent a letter to Martin Hill, Leader of Lincolnshire County Council regarding the £50,000 funding to both Holbeach and Spalding but none had been received by Long Sutton but there had been no response.

•   Complaints had been received about anti-social behaviour in the parks and large canisters found in both parks.

Action: The Council resolved that follow up correspondence be sent to both C Cllr Martin Hill, Leader of Lincolnshire County Council and the SELLP Strategic Planning Committee and the Council security provider and the police be made aware of the anti-social behaviour.

5.   TO RECEIVE CHAIRMANS REMARKS

The Chairman advised:

•   That he had been in touch with Independent Grab in relation to duplicate invoices for the Garden Waste Collections for Long Sutton with one collection being invoiced by both Whittlesea Grab Hire and Independent Grab Hire. The owner of Whittlesea Grab Hire had advised that one collection had been carried out by the other company but he would be doing future collections.

•   That there were several large pot holes in Lime Walk and some had been repaired but it was disappointing that some still remained in need of repair.

Cllr J Tyrrell advised that Independent Grab would be doing the collections in future and not Whittlesea Grab.

Action: It was resolved that Cllr J Tyrrell clarify with both companies who would be collecting the garden waste in future and report back at the next meeting.

6.   FINANCIAL MATTERS

a.   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

7.   TO RESOLVE TO CONFIRM ARRANGEMENTS FOR D-DAY CELEBRATIONS AND APPROVE A BUDGET FOR THE EVENT

Cllr C Broughton advised:

•   The Beacon would be lit on Thursday 06 June 2024 at 9.15 p.m. A Piper had been booked to play whilst the Beacon was alight
•   A small event would be held on Sunday 09 June 2024 in partnership with the RBL in Winfrey Park with food, drinks, music, games, local choir, cadets, brownies/scouts, fides and a separate dog show will be held on the Winfrey Park field.
•   Phoenix Events would be providing the security and first aid for the event.
•   There would be various stalls including crepes and ice cream/jelly
•   The event would be held in Partnership with the Royal British Legion Social Club.
•   The event would commence at 1.00 p.m.
•   The next meeting of the Events Committee would take place at 7.00 p.m. in the Council meeting room.

Cllr C Broughton also asked for members to assist with the event and support the event.

Cllr G Garratt advised that the Insurance and Risk Assessments for the Dog Show were in hand.

Cllr J Clarey confirmed that permission had been given to use the car park and open the toilets early by SHDC and Cllr A Facey that she would be arranging the use of the Harris fencing

Action: The Council resolved to approve a budget of £2500.00 for the event and to place the confirmation of Councillors attendance to support the event on the next Full Council agenda.

8.       CORRESPONDENCE    

To note General Correspondence

a.     To note general correspondence.

b.   National Grid – Consultation Period Dates – Circulated to all Cllrs prior to the meeting.

9.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

0.   TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING PARTIES.

•   Events Working Party

Cllr C Broughton advised that all matters had been raised under Item 7 of the agenda with the exception of the James Dean Fair arriving on 28 May 2024 for one week. 

Cllr M Ladbrook advised that should the siting of a Christmas tree in the Market Place be allowed she had been advised that a tree would be donated to the parish.

The Clerk advised that a meeting would be held with the new highways area staff in May but a date was yet to the confirmed.

•   Parks and Cemeteries Committee

Cllr J Clarey advised that an inspection of the parks had been carried out and both parks looked in good order and vegetation had been removed from the corner of the park which tidied up a grot spot.

A meeting of the Committee would be arranged with the Chairman of the Committee, Cllr D Cawthorn

•   UKFPS Funding Group

Cllr I Thompson the UKFPS Funding application had been successful and the Council had been awarded £24,999.00 and the main theme of the funding project would be mental health and well-being.

The Chairman and the Council thanked Cllr Thompson and the Funding Working Party for their work on the application and everyone was pleased that it had been successful.

The Clerk advised that she had passed on details of a £1500.00 grant available from Tesco for the Funding Committee to apply for.

•   Finance Committee

The Clerk advise that the change of bank accounts was progressing.

11.   TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Cllr J Tyrrell advised:

•   Refuse collections would remain the same and not change as with other Bank Holidays due to the Spalding Flower Parade being held over the Bank Holiday.
•   He had attended an event with Sir J Hayes MP at Westminster to lobby for funding for local boxing contestants.
•   The next garden waste collection would be in Lutton.
•   He confirmed he would join other members of the council at the churchyard on Friday 26 April 2024 to tidy up the grounds.

12.   TTO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTON.

A meeting of the Committee would be arranged with the Chairman of the Committee, Cllr D Cawthorn

13. MEMBERS COMMENTS

Members raised the following matters:     

Cllr H Feetham advise that the Market House had placed signage on the Bull Hotel perimeter fence to advise drivers leaving the Market House car park to turn right.

Cllr C Broughton reported that she and other members of the council had received complaints from parents that due to the late opening of the RBL car park they were unable to park and take their children to school and this exacerbated the already difficult traffic issues during drop off times.

Cllr J Tyrrell advised that the issues should be raised with Paul Aitkin at the SHDC West Marsh Road depot.

13.    TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved that there was no requirement to go into closed session.

This part of the meeting closed at 9.26 p.m.