November 2024 Minutes
LONG SUTTON PARISH COUNCIL
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 28 NOVEMBER 2024 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors C Broughton, M Ladbrook, H Feetham, G Garrett, I Thompson, D Cawthorn, J Tyrrell.
0 Members of the Press. 05 Members of the Public
OPEN FORUM: Members of the public raised issues relating to the Council refusing permission for a “Party in the Park” event in 2025 and the cancellation of the Fireworks event.
Representatives from the Cinder Ash Pre-School advised that they had been unable to obtain grants for the replacement of the damaged septic tank and highlighted the issues caused by the tank not working correctly and the Health and Safety issues. They advised that a quote received was £17,845.00 plus vat.
RESPONSE: The Council advised that the cancellation of the fireworks events was made by the event organisers and not the Council due to their decision that they were unable to comply with the conditions the Council had put in place, in particular that the event was to be free and no entry fee charged.
The Council advised that the Party in the Park was not approved due to the onerous responsibility and the burden placed on Councillors who would be ultimately responsible if any incidents occurred and the introduction “Martin’s Law” being introduced in the New Year.
The Chairman advised that he would arrange a meeting with the Pre-school committee with him and Cllr M Ladbrook and the Clerk to discuss the issues.
The Clerk advised that a draft Lease had been located and supporting notes from the Pre-school committee of the time and it supported that the Lease with the Council was for ground rent only and the building belonged to the Pre-school. The Lease was also due for renewal and she would seek to obtain a copy of the signed Lease.
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AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 24 October 2024 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to discuss and consider purchase of litter bins for Cinder Ash Park
d. To resolve to confirm further improvements to the parks and information board.
7. Correspondence
a. To note general correspondence. Following no requirement for an election.
b. Resident – Request for streetlights
c. Resident – Relocation of seat
8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
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H10-0903-24 -FULL
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Stainless steel flue to industrial building – retrospective. Princes Ltd. Bridge Road
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H11-0943-24- FULL
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Ground floor rear & first floor side extensions including alterations 87 LITTLE LONDON LONG SUTTON
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Plans may be considered at the meeting if received after the agenda is published.
9. To resolve to receive reports from the Council Committees and Working Parties.
• Events Working Party
• Parks and Cemeteries Committee
• UKFPS Funding Group
0. To resolve to receive an update on the SHDC Waste Consultation.
11. To receive reports from District and County Councillors
12. Members Comments -To receive any comments from members of the council and requests for matters to
be placed on the next agenda. No resolutions may be passed under this item.
13. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
14. To resolve to discuss legal matters and approve any actions required.
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1. APOLOGIES FOR ABSENCE
Apologies were received from Cllrs A Facey.
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr J Tyrrell declared an interest in Item 8 of the agenda.
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 24 OCTOBER 2024
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 24 October 2024.
4. CLERKS REPORT
The Clerk reported that:
• There had been more break-ins on the allotment site in Daniels Gate.
• The tenants had asked if another skip could be provided to remove rubbish left by former tenants and if the vacant allotments could be covered with matting when ploughed to keep the weeds at bay.
• Only one application for the current vacancy had been received and that she would provide the candidate with the required documents for completion and return as the Council were not able to deny the application under the electoral rules.
• FOI responses had been received from SHDC in relation to Community Infrastructure and a request for the funding and housing losses in the past 10 years due to developer amendments to S106 Agreements and regarding the recent Waste Consultation asking for confirmation of the leaflet deliveries and complaints due to residents advising that they had not received a leaflet and had not known of the consultation or had not known how to respond to t. he survey.
• E-on would be erecting the Christmas lights on Sunday 01 December 2024 and the lights would be put on the tree on the following Tuesday or Wednesday depending on the weather.
Action: The Council authorised the Clerk to follow up the FOI requests regarding any reviews or reports to the ICO.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised:
• That the piano that the council had agreed with the Civic Society to house would need to be collected prior to Christmas.
• The recent Remembrance Sunday Parade had been a great success and the number attending had been up on previous years.
• The Christmas trees for the Market Place would be planted in the Long Sutton in Bloom platers on the morning Sunday 01 December 2024
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• The footways in Park Road and on High Street and London Road along the church was needed the leaves clearing as it was unsafe to walk along the paths and asked for a further request for the sweeper to attend.
6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
c. To resolve to discuss and consider purchase of litter bins for Cinder Ash Park
Action: The Council resolved to order 6 x 240 litre bins.
d. To resolve to confirm further improvements to the parks and information boards.
Action: The Council resolved to replace the top of the flat information board adjacent to the poster point and purchase a notice board for outside of the council office. The Council also resolved to plant the saplings at a later date.
CORRESPONDENCE
To note General Correspondence
a. To note general correspondence.
b. Resident -Request for Street Lights in Bull Lane.
Action: The Council resolved to advise the resident that the Parish Council no longer provided streetlights and advise them to contact the Lincolnshire County Council.
c. Resident – Request for relocation of seat/tree works in the churchyard.
Action: The Chairman advised that he would speak to the resident who owns the seat and try to reach an agreement to relocate the seat and advise that the tree could only be reduced by 25% and could not be removed as requested.
8.TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE
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H10-0903-24 -FULL
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Stainless steel flue to industrial building retrospective. Princes Ltd. Bridge Road |
ACTION: There were no objections to this application. |
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H11-0943-24- FULL
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Ground floor rear & first floor side extensions including alterations 87 LITTLE LONDON LONG SUTTON
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ACTION: There were no objections to this application |
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9. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING
PARTIES
Events Committee
Cllr C Broughton advised that:
• 23 stalls had been booked for inside the church and church hall and a further 9 stalls outside, there would also be fair rides, some shops had confirmed they would open on the day, the window competition displays would be judged on 06 December 2024
The Clerk advised that the trophies had been ordered and a list of entrants would be provided to the judges.
Parks and Cemeteries Committee
• A Parks and Cemeteries meeting was scheduled for 10 December 2024 commencing at 10.00a.m.
• The Clerk advised that the annual inspection of the play equipment would be carried out in December 2024.
UKFPS Funding Group
Cllr I Thompson advised that:
• the Sensory gardens would be installed on Saturday 30 November 2024 and this would allow the council to claim the grassroots funding final Payment.
• due to the nature reserve being out of the parish there would therefore be additional funds for more equipment.
• The volunteers would require refreshments and asked if the council meeting room could be made available.
Action: The Council resolved to allow the use of the kitchen and facilities for the
Volunteers and the Chairman asked that other UKFPS matters be discussed in closed session.
10. TO RECEIVE AN UPDATE ON THE SHDC WASTE CONSULTATION.
Cllr J Tyrrell advised that:
• SHDC offices held the data relating to the recent waste consultation relating to the distribution of the 45,000 leaflets throughout South Holland.
• There had been an increase of 75% regarding recycling.
• Green bags cost £85089.00 per annum
• A quarter of a million black bags were issued per annum
• Providing new vehicles, wheelie bins etc would cost £4.5 million
• Green bags cost 500,000 per annum.
• The SHDC Cabinet would be considering 3 proposals and these would be taken to the SHDC full council meeting in January 2025.
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11. TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS.
Cllr J Tyrrell advised that:
• a party for local Widows would be held on 12 December 2024
• The annual Santa Run would be held on 13, 14, 15 December 2024.
• The County Council elections would be held in May 2025.
• The public toilets opening times and bin emptying had been erratic due to a change of staff.
• The public care facility was also opened by the staff servicing the toilets and litter bins and should be open when the toilets are open.
12. MEMBERS COMMENTS
Cllr C Broughton requested that the matter of Remembrance Silhouettes be place on the agenda for the next meeting.
Cllr H Feetham advised that residents in Bull Lane had complained regarding the matter of lack of street lighting in Bull Lane.
Cllr G Garrett advised that the RBL Club had been most appreciative for the recent donation of £500.00 towards utilities used for parish council events. He also asked that the matter of the Bull Hotel be placed on the next agenda to resolve to hold a meeting with the owner and SHDC to discuss the issues.
Cllr M Ladbrook advised that the white lines recently installed in the Market Place were incorrect making the parking bays too small.
Cllr J Tyrrell left the meeting at 8.20 p.m.
13. TO RESOLVE TO GO INTO CLOSED SESSION.
Action: The Council resolved to go into closed session to discuss Item 14 of the agenda.
This part of the meeting closed at 8.21 p.m.