2024 Combined Agendas and Minutes

Notes of the meeting of the Long Sutton Parish Council 
Held on Thursday 27 JUNE 2024 commencing at 7.00 p.m. 
At the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors C Broughton, A Facey, D Cawthorn, J Tyrrell, D Rose, I Thompson,
0 Members of the Press.     04 Members of the Public   

OPEN FORUM: Members of the Long Sutton in Bloom Committee advised that the judging for the East Midlands in Bloom competition would take place on 08 July 2024. 
They also asked if:
•    the conifer overlooking a seat in the Churchyard could be reduced to prevent pigeons defecating on the seat.
•    the parish council would be replacing g the fencing in the Long Sutton in Bloom Garden opposite the parish council office.
•    the owners of 16 Trafalgar Square could be asked to cut their hedge which was overhanging the path.
Residents: 
•    commented on the excellent write up in the Voice regarding the recent 80th D-Day anniversary events and thanked the parish council for two great events.
•    asked if the proposed Party in the Park plans had been approved.
•    If the LSAFC could use a bouncy castle at the Parkside Club for use of children using the facility.
•    Made complaints about the bins in the town not being emptied.

RESPONSE: 
•    Due to the 100% increase in the grant awarded to the LS in Bloom for plants the council would be unable to fund further works. In addition, Lincolnshire CC had confirmed that there was not a licence for the planting on the site.
•    a letter would be sent to the owner of 16 Trafalgar Square to request that they cut the hedge.
•    the Events Committee would be considering the Party in the Park proposals at their next meeting.
•    The bouncy could be used if the insurance certificate, risk assessments and any other documents required are forwarded to the council and the bouncy castle is supervised at all times and is in good working order.
•    Cllr I Thompson would liaise further with Father J Sibley to move the seat 4mtrs away from the tree because reducing the tree would not resolve the issue and the council could not justify such an expense for a private matter.

AGENDA
1.     To receive Apologies for Absence and reasons given
2.    To receive Declarations of Interests and DPIs
3.     To resolve to adopt the Notes of the Parish Council Meeting held on 23 May 2024 as minutes of the  
 meeting. 
4.     To receive the Clerks Report on matters outstanding
5.     To receive the Chairman’s Remark’s.
6.    Financial Matters –
a.    To resolve to approve Invoices for Payment
b.    To resolve to receive the Report of Cleared Payments since last meeting    
c.    To resolve to approve the Annual Return for the Year Ending 31 March 2023
d.    
7.    Correspondence
a.      To note general correspondence.
b.      Department for Levelling Up – Changes to CIL funding.
c.      SHDC – CIL Funding.
 
8.    To resolve to consider the following Planning Applications and resolve to submit  appropriate comments to SHDC as a consultee. 
Plans may be considered at the meeting if received after the agenda is published.        

 9.. To resolve to consider a request to LCC Highways for 20 m.p.h. speed limits in the vicinity of the Cinder Ash accesses
 10. To resolve to receive reports from the Council Committees and Working Parties.
•    Events Working Party
•    Parks and Cemeteries Committee
•    UKFPS Funding Group
11.  To resolve to erect “No Parking signs at the entrance to the Cinder Ash car park, office rear gate and office boundary wall.
12. To receive reports from District and County Councillors
13.   Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
            16. To resolve to discuss legal matters and approve any actions required.

1.    APOLOGIES FOR ABSENCE
Apologies were received from Cllr G Garratt, M Ladbrook, H Feetham

2.    TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr J Tyrrell declared an interest in Item 8 of the agenda being a member of SHDC Planning Committee.

3.    NOTES OF THE PARISH COUNCIL MEETING HELD ON  23 MAY 2024
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 23  May 2024 

4.    CLERKS REPORT
            The Clerk reported that:
•    Several complaints had been received regarding overflowing litter bins, fly-tipping in the churchyard, weeds in the gullies.
•     more allotments had been let recently
•    Youngsters had dumped old furniture on an overgrown allotment and using it as a den and she had advised the police and security.
•    She was still awaiting confirmation of a meeting with highways to discuss the Christmas tree site and other issues.
•    She confirmed that she was only able to contact officers through the portal or email and could not contact them directly.
Cllr J Tyrrell advise the Clerk of the contact number of the relevant officer at Lincs CC after advising he was unable to do so as a County Councillor due to being on the parish council.

5.    TO RECEIVE CHAIRMANS REMARKS
The Chairman:
•    congratulated the Events Committee for the success of the two 80th D-Day anniversary events on 06 and 09 June 2024.
•    the Long Sutton Pony Show would be held on 30 June 2024.
•    raised issues regarding the recent SHDC changes to the litter and environmental services and the fall in the standards. He asked Cllr J Tyrrell as portfolio holder if he could quantify why the changes were made.
Cllr Tyrrell advised the Chairman of the officer he should contact to discuss the complaints.

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6.    FINANCIAL MATTERS
a.    To resolve to approve Invoices for Payment
Action: The invoices for payment were approved.

b.    To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were approved.

c.    To resolve to approve the Annual Return for the Year Ending 31 March 2024.
   Action: The Council resolved to approve the Annual Return for signature and return.

7.        CORRESPONDENCE    
To note General Correspondence

a.      To note general correspondence.
b.    Department for Levelling Up – Changes to CIL funding.
c.      SHDC – CIL Funding.
Action: The Council resolved to continue to press the SHDC to adopt CIL prior to 2035 as advised by the Department for Levelling Up as detailed in the current local plan documents which stated that the Strategic Planning Committee would look at CIL 5 years after it came into force.

8.TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE
   TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

                           
9. TO RESOLVE TO CONSIDER A REQUEST TO LCC HIGHWAYS FOR 20 M.P.H. SPEED
LIMITS IN THE VICINITY OF THE CINDER ASH ACCESSES
Action : The Council resolved to approve the request and contact Lincs CC to discuss the proposals.
 

10. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING
PARTIES

•    Events Committee 
Cllr C Broughton:
•    thanked everyone for their help with the *80th D-Day events and advised that the Remembrance Event would now be the next event.
•    Advised that she would contact the Rock Bus to ask what they could provide for £600.00 for activities for children and report back to the Council.

•    Parks and Cemeteries Committee
                     Cllr J Clarey:
•    asked councillors and volunteers to meet at 5.00 p.m. on 05 July 2024 in the   
                                    Churchyard to tidy up areas and remove saplings.
•    The low branches in the churchyard had been removed.
•    The pile of twigs and wood in the cemetery would be cleared.
•    The grass had been cut poorly but this would be addressed.

•    UKFPS Funding Group
 Cllr I Thompsons advised
•    The furniture for the Sensory Areas were now being built by the Youth Shed.
•    The carving on the old oak tree in Cinder Ash Park would be £500.00 + vat. For a barn owl. The carving of the tree will facilitate the works to allow the public to watch the process.
•    The new equipment should be ready to install in September 2024.
•    The Men’s Shed would be refurbishing the Town Signs as part of the UKFPS Funding project.
•    Transported Art had proposed an art event for children to get involved in making a statue. The cost would be £10,000 and a contribution of 5% from the Parish Council would be requested.

Cllr D Rose left the meeting following comments relating to meeting procedures.

The Clerk left the meeting following unacceptable personal remarks made about her in
public by Cllr D Rose before she had left the meeting.

11. TO RESOLVE TO ERECT “NO PARKING SIGNS AT THE ENTRANCE TO THE CINDER ASH CAR PARK, OFFICE REAR GATE AND OFFICE BOUNDARY WALL.

Action: The Council resolved to erect the No Parking signs
The meeting closed at   9.25 p.m.