September 2024 Minutes
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 26 SEPTEMBER 2024 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors C Broughton, A Facey, M Ladbrook, H Feetham, G Garrett
0 Members of the Press. 03 Members of the Public
OPEN FORUM:
Members of the public:
• voiced their appreciation of the lovely owl carving in Cinder Ash Park using the trunk of an old oak tree that had to be felled.
• Their disappointment with the poor state of the roads, verges, weeds in the paths and roads and fly-tipping and the lack of support from Lincs CC and SHDC for the Long Sutton in Bloom volunteers who worked hard to keep the town looking good.
• Asked for volunteers to help the Long Sutton in Bloom Committee on 29 September 2024 to help tidy up areas in the town.
• Asked if a decision had been reached regarding the Party in the Park application.
• Advised that Mr Bailey who volunteered in the town had been presented with the Judges Award for 2024 by the East Midlands in Bloom committee.
• The churchyard main pathway required wors to cut back the overgrown vegetation overhanging the path.
RESPONSE:
• The Chairman agreed that the owl was a lovely addition to the park and he was pleased to see so many children and parishioners watching the own being carved.
• It was fantastic news that Mr Bailey had been recognised after so many years volunteering to the keep the town tidy and it was very much appreciated by everyone.
• The cutting back of the plants along the church entrance path was in hand and would be completed soon.
AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 25 JULY 2024 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to discuss and consider a donation to the Long Sutton RBL for use of their utilities for public events.
7. Correspondence
a. To note general correspondence. Following no requirement for an election.
b. SHDC Elections – Notice to proceed to co-option
c. Forestry Commission – Tree planting proposals
d. John Swains Way residents - Amenity area management
8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments
to SHDC as a consultee.
Plans may be considered at the meeting if received after the agenda is published.
APPLICATION NUMBER DETAILS
H11-0670-24 -FULL Two storey side extension. 4 GEDNEY ROAD LONG SUTTON
H11-0640-24-FULL
Single & two storey side extension & alterations. 14 Little London Long Sutton
9. To resolve to discuss CIL legislation following the Strategic Planning Committee meeting on 01 July 20
and approve any actions required.
10. To resolve to discuss a proposal to hold Parish Council Surgeries and approve any actions required.
11. To resolve to receive reports from the Council Committees and Working Parties.
• Events Working Party
• Parks and Cemeteries Committee
• UKFPS Funding Group
12. To resolve to receive an update on the SHDC Waste Consultation.
13. To receive reports from District and County Councillors
14. Members Comments -To receive any comments from members of the council and requests for matters to
be placed on the next agenda. No resolutions may be passed under this item.
15. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
16. To resolve to discuss legal matters and approve any actions required.
NOTES
1. APOLOGIES FOR ABSENCE
Apologies were received from Cllrs J Tyrrell and D Cawthorn
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
No matters were declared
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 25 JULY 2024
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 25 JUY 2024.
4. CLERKS REPORT
The Clerk reported that:
• A Fire Risk Assessment would be carried out by Citation on 30 September 2024 and a Citation review visit would be held on Monday 23 October 2024
• E-on would be providing a quote for outside pillars for the Christmas lights electricity feed following the closure of two of the businesses supplied part of the light’s electricity feeds.
• Complaints had been received from residents regarding the lack of proper litter bins on the A17 along the town boundary and that the tyres with the laminated “bin” card attached to them bought the town down and they had requested proper bins.
• Lincs CC had confirmed SHDC were responsible for the litter on the A17 and the provision of bins.
Action: Resolved to requested suitable large bins for the A17.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised:
• that a skip was ordered to dispose of waste on the allotments to clean up vacant allotments and he, Cllr D Cawthorn and allotment tenants had cleared some of the wasted and filled the skip.
• that the slide in the Winfrey Park toddlers play area would be moved on 30 October 2024
• The LS and District Civic Society had agreed that the Riverside Funeral Parlour would be the new custodians of the Funeral Bier which would be displayed at the business and could be used by funerals
• A meeting had been held with the Civic Society regarding the Town Pump and the Common Pit which had been very helpful and a further meeting would be held again in the new year.
• That if anyone was interested the Civic Society had two seats from the old majestic cinema if anyone was interested and a piano.
• He would donate £200.00 from his chairman’s allowance to contribute to the cost of the LS Fire Brigade gym equipment as a token of thanks for their continued support for local events.
• That there was a serious dog issue in the town parks with 2 dogs being attacked whilst on the lead by 2 dogs off lead.
• A resident had contacted Cllr N worth SHDC re speeding and he had referred the resident to the parish council.
6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were approved.
c. To resolve to discuss and consider a donation to the Long Sutton RBL for use of the
utilities for public events.
Action: The Council resolved to make a donation of £500.00 to the Long Sutton RBL.
7. CORRESPONDENCE
To note General Correspondence
a. To note general correspondence.
b. SHDC Elections – Notice to proceed to co-option
Action: The Council resolved to advertise vacancy for 1 month and place co-option on the agenda for the next meeting
c. Forestry Commission – Tree planting proposals
d. John Swains Way residents - Amenity area management
Action: The Council resolved to contact Seagate Homes and SHDC to ask that the estate amenity areas are maintained regularly.
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8.TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE
TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE
|
APPLICATION NUMBER |
DETAILS |
ACTION
|
|
H11-0670-24 -FULL |
Two storey side extension. 4 GEDNEY ROAD LONG SUTTON |
SUPPORT: There were no observations in relation to this application. |
|
H11-0640-24-FULL
|
Single & two storey side extension & alterations. 14 Little London Long Sutton |
SUPPORT: There were no observations in relation to this application. |
9. TO RESOLVE TO DISCUSS CIL LEGISLATION FOLLWING THE SELLP MEETING ON 01 JULY 2024
Action: The Council resolved to write to the press regarding the meeting and also the recent
approvals by SHDC to decrease S106 payments from Seagate Road development and
developments in Holbeach.
10. TO RESOLVE TO DISCUSS A PROPOSAL FOR PARISH COUNCIL SURGERIES AND APPROVE
ANY ACTIONS REQUIRED.
Action: The Council resolved not to hold surgeries due to the lack of attendance at surgeries held in the past.
11. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING
PARTIES
Events Committee
Cllr C Broughton advised that:
• Stewards for the Remembrance Sunday Road closure had been appointed.
• Refreshments could be held after the Remembrance Service to mark the 80th anniversary of D-Day.
• She would provide the cakes for the event
• There would be a leaflet drop to advertise the event.
• An additional 20 wreaths would be required for this year’s event
Action: The Council resolved to order 20 wreaths for the event and thanked Cllr C Broughton for organising the event with the events committee.
Parks and Cemeteries Committee
Cllr J Clare advised that the committee had inspected the parks and all seemed in order though someone had left a box of apples in the park. And that he would liaise with the committee and schedule a further meeting.
UKFPS Funding Group
No matters to report in the absence of Cllr I Thompson.
12. TO RECEIVE AN UPDATE ON THE SHDC WASTE CONSULTATION.
Nothing to report due to Cllr J Tyrrell’s absence.
13. TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS.
Nothing to report due to Cllr J Tyrrell’s absence.
14. MEMBERS COMMENTS
Cllr C Broughton:
• requested a map of all areas the Parish Council were responsible for.
• that the car park be sprayed and cleared of weeds.
• “No Parking” signs be put up at the car park entrance.
Cllr Garrett asked:
• if there was any further progress with the Bull Hotel.
• Who was responsible for cutting the land on the site of the old public toilets in Park Road.
Response:
• There had been no progress regarding the Bull Hotel but Cllr A Tenant had met on site with Cllr E Sneath the portfolio holder for conservation to discuss the issues on site.
• There was a delay regarding the no parking signs due to the contractor’s illness
• The Clerk would request that JAH spray the weeds on the car park.
• SHDC were responsible for the land in Park Road.
After a discussion regarding the Christmas lights and Christmas tree it was agreed to meet
on site at 5.00 p.m. on 30 September 2024.
15. TO RESOLVE TO GO INTO CLOSED SESSION.
Action: The Council resolved to go into closed session to discuss Item 16 of the agenda.
This part of the meeting closed at 8.55 p.m