January 2025 Minutes
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LONG SUTTON PARISH COUNCIL
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 23 JANUARY 2025 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors C Broughton, D Cawthorn, M Ladbrook, H Feetham, I Thompson, D Cawthorn, T Watts,
0 Members of the Press. 0 Members of the Public
OPEN FORUM – No matters raised
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AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 28 November 2024 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to discuss and approve the introduction of an Advance Payment Allotment Charge and approve any other actions required relating to allotment matters.
d. To resolve to consider the purchase of Remembrance Silhouettes
e. To resolve to consider the Commemoration of the 80th Anniversary of VE Day and VJ Day and approve any actions required.
7. Correspondence
a. To note general correspondence. Following no requirement for an election.
b. SHDC – FOI Review Response relating to the proposed SHDC Waste Consultation
c. Lincs CC – NHT Survey relating to highways issues. (Circulated to all Councillors prior
to the meeting)
d. Lincs CC – Events Affecting the Highway Insurance Liability (Circulated to all
Councillors prior to the meeting)
e. Terrorism Bill (Martyn’s Law) - (Circulated to all Councillors prior to the meeting).
8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
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H11-0017-25 - FULL Erection of 5 no. Dwellings Land between Seagate Road and Wisbech Road Long Sutton |
Erection of 5 no. Dwellings. Land between Seagate Road and Wisbech Road Long Sutton. D & R Property Services
|
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Appeal Reference: 1313 Application: H11-0960-23 |
Seagate Farm 184 Seagate Road Long Sutton.Inspectorate Reference: APP/A2525/W/24/3356622. A Hoey |
Plans may be considered at the meeting if received after the agenda is published.
9. To resolve to discuss proposed 20 mph speed limits by Lincs CC and approve any actions required.
10. To resolve to request a meeting with SHDC and the current owner of the Bull Hotel to determine plans for restoration of the derelict building and actions proposed by SHDC under Listed Building legislation.
11. To receive reports from District and County Councillors
12. To resolve to consider and approve the Precept for 2025 -2026
13. To resolve to receive reports from the Council Committees and Working Parties.
Events Working Party Parks and Cemeteries Committee UKFPS Funding Group
14. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
15. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
16. To resolve to discuss legal matters and approve any actions requi PAGE 42/24
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1. APOLOGIES FOR ABSENCE
Apologies were received from Cllrs G Garratt.
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr J Tyrrell declared an interest in Item 8 of the agenda.
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 28 NOVEMBER 2024
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 28 November 2024.
4. CLERKS REPORT
The Clerk reported that:
• Six new litter bins had been purchased and required installation.
• A new parish noticeboard had been ordered.
• All other matters would be discussed on the agenda and in closed session.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman welcomed Cllr Teresa Watts back to the parish council following co-option.
The Clerk confirmed that Cllr T Watts had completed all the required documents and declarations prior to the meeting and her Members Interest Form had been submitted to SHDC.
The Chairman advised:
• The Christmas events had been very successful despite the atrocious weather and it was good to see some shops had stayed open on the Lighting Up weekend event in support.
• He and Cllr D Cawthorn had moved and replanted the Christmas trees from the Market Place platers.
• That he nor the parish council had ever criticised the Wombles for their litter picking efforts but had merely requested proper bins for the lay-bys. It was SHDC who had carried out risk assessments on the A17 sites and had found the tyre litter bins to be a hazard and decided to remove them due to the fire risk. A request had been made twice to SHDC for bins but neither email had been acknowledged or replied to.
Cllr Tyrrell advised that the Wombles would no longer collect rubbish in Long Sutton, the layby’s belonged to Lincs CC but SHDC were responsible for the litter picking and bins but SHDC would not litter pick.
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6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved and paid online in line with online payments protocols.
The Clerk advised that there was a requirement to uplift the authorities for the bank in order to make larger payments and the current threshold was too low and at present some invoices were having to be made by cheque.
Action: The Council resolved to approve increasing the limits to £20,000 for internal transfers and £35,000 for larger purchases such as play equipment.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
c. TO RESOLVE TO DISCUSS AND APPROVE THE INTRODUCTION OF AN ADVANCE PAYMENT
ALLOTMENT CHARGE AND APPROVE ANY OTHER ACTIONS REQUIRED RELATING TO
ALLOTMENT MATTERS.
Action: The Council resolved to charge all future applicants a £100.00 bond to be refunded at the end of the tenancy if the plot is left in good condition and ready for the next occupant.
d. TO RESOLVE TO CONSIDER THE PURCHASE OF REMEMBRANCE SILHOUETTES.
Action: The Council resolved to obtain quotes and designs for the silouettes. Cllr C Broughton to obtain quotes and Clerk to obtain RBL prices and report back at the next meeting.
e. TO RESOLVE TO CONSIDER THE COMMEMORATION OF THE 80TH ANNIVERSARY OF VE DAY
AND VJ DAY AND APPROVE ANY ACTIONS REQUIRED.
Action: The Council resolved that the Events Committee arrange an event to light the beacon for 80th VE Day celebrations on 08 May 2025 and a family event for the 80th VJ Day celebrations on 16 August 2025 and report back to the council.
The Clerk advised that 16 weeks -notice for road closures/parades would be required by Lincs CC.
CORRESPONDENCE
To note General Correspondence
a. To note general correspondence.
b. SHDC – FOI Review Response relating to the proposed SHDC Waste Consultation
No further action required
c. Lincs CC – NHT Survey relating to highways issues. (Circulated to all Councillors prior to the meeting). Action: Clerk to complete Council’s response
d. Lincs CC – Events Affecting the Highway Insurance Liability (Circulated to all Councillors prior to the meeting)
e. Terrorism Bill (Martyn’s Law) - (Circulated to all Councillors prior to the meeting).
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8.TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE
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H11-0017-25 - FULL Erection of 5 no. Dwellings Land between Seagate Road and Wisbech Road Long Sutton |
Erection of 5 no. Dwellings. Land between Seagate Road and Wisbech Road Long Sutton. D & R Property Services
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SUPPORT – There are no objections to this application |
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Appeal Reference: 1313 Application: H11-0960-23 |
Seagate Farm 184 Seagate Road Long Sutton. Inspectorate Reference: APP/A2525/W/24/3356622. A Hoey |
OBJECTIONS: Re-iterate the previous objections to the application and related applications by the applicant directly to the Inspectorate. |
9. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING PARTIES
Events Committee
Cllr C Broughton advised that:
• The Remembrance parade will take palace again on Remembrance Sunday.
• The Christmas event would take place on Saturday 13 December 2025 no road closure or fair will be required and the event would be held in the confines of the Church and Church Hall and Church car park.
Parks and Cemeteries Committee
Cllr Clarey advised that:
• A meeting had been held with J.A.H.
• the laurel hedge in Cinder Ash would be lowered
• the remaining hedges would be cut
• the hedges along Roman Bank and Park Road would also be cut back.
• The oak tree that had fallen in the recent storm would be removed and he asked that the matter be placed on the next agenda to determine how to use the wood.
The Clerk advised that a grant application had been submitted to the Grange Windfarm Fund for planting and wildflower/bee highway areas to be planted in the parks.
UKFPS Funding Group
The Chairman asked Cllr I Thompson when the remaining sensory garden would be installed in Winfrey Park.
Cllr I Thompson advised that:
• the Sensory gardens would be installed soon and he was awaiting a timber delivery to complete the sensory garden.
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10. TO RECEIVE AN UPDATE ON THE SHDC WASTE CONSULTATION.
Cllr J Tyrrell advised that the project had been cancelled and SHDC would be keeping the bag collections.
11. TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS.
Cllr J Tyrrell advised that:
• The Mayoral elections would be held in May 2025 with plans for the formation of the Greater Lincolnshire Authority being formed within the next 2-3yrs and the Lincs CC May elections may be cancelled. It was expected that SHDC would be disbanded as part of the restructure.
• He had held a meeting with Lincs CC highways regarding the re—painting of the white lines in the Market Place due to the re-marking being incorrect and needed re-doing.
12. MEMBERS COMMENTS
Cllr T Watts advised that there was an issue relating to a large number of green bags being left in the Market Place from Benchley house and adjoining flats.
Cllr H Feetham advised that the Civic Society were presently investigating planning matters relating to the Town Pump due to it being a Grade II Listed Building.
Cllr D Cawthorn asked if the refurbishment of the Cinder Ash park gates could be placed on the Agenda and the fencing on the cemetery drive.
Cllr C Broughton asked if a further letter could be sent to the owner of the abandoned mini in the council car park.
Cllr M Ladbrook asked if a grant application from the Lighting Up Committee could be placed on the next Agenda.
Cllr J Tyrrell asked if a record book depicting the parish councillors could be held by the Parish Council.
The Clerk advised that the Events Training event had been changed to 14 March 2025.
Cllrs C Broughton and M Ladbrook advised that they would be unable to attend. Cllr A Facey and Cllr J Clarey confirmed that they would attend the event.
The Clerk advised that she would place the matters raised on the next agenda, report the green bags to SHDC.
The meeting closed at 9.17 p.m,