2023 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Minutes of the meeting of the Long Sutton Parish Council held on Thursday 23 November 2023 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors D Cawthorn, C Broughton, H Feetham, A Facey, I Thompson, J Tyrrell, D Rose, 

01 Members of the Press.    09 Members of the Public   

OPEN FORUM – A representative of the LSAFC thanked the Council for the grant for the Line Marker. He advised that 1420 people attended the recent LSAFC fireworks event but due to the cost of the insurance and fireworks he asked if the Council would look to pay for a fireworks event next year.

A representative of the Civic Society advised that the Common Pit had been highlighted in the recent in bloom judging and though some seats had been installed the present seats had been vandalised and they asked if the council could replace them and tidy up the common pit.

A member of the public asked if the art boards on the Bull Hotel would be renewed.

RESPONSE- The Chairman advised that information had been found that seemed to confirm that Lincolnshire County Council were responsible for the common pit and any further works or costs would be held in abeyance until the issue of responsibility has been resolved.

He added that the Council had been disappointed that they had not received any acknowledgement in recent press reports regarding their contribution of the costs of the flowers for the displays which the council always paid in full.

The artist who had painted the art boards on the Bull Hotel advised that the art boards would not be renewed.

AGENDA

1.    To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 26 OCTOBER 2023 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.    To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

c.   To resolve to approve the purchase of a new town sign.

d.   Tor resolve to approve the purchase of a new parish notice board

e.   To resolve to seeking tenders for the town parks and closed churchyard grounds maintenance contracts.

7.   To resolve to receive proposals from the 21 November 2023 Parish Meeting and approve any actions required

8.   Correspondence

a.     To note general correspondence.

b.      UKFPS – Response to query relating lack of response to the LSPC Funding Application

c.      SLCC – New Planning Legislation details 

9. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. 

Plans may be considered at the meeting if received after the agenda is published.        

10. To resolve to confirm the arrangement for the Christmas Event

11 To receive reports from District and County Councillors

12 To resolve to confirm a date for the Parks Meeting and Inspection

13. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

15 To resolve to discuss Legal matters and approve any actions required.

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllr G Garratt, M Ladbrook

2.   TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

Cllr J Tyrrell declared an interest in Items 09 of the agenda being a member of SHDC Planning Committee.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON   2023

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 23 November 2023

4.   CLERKS REPORT

The Clerk reported that:

•   She had received complaints in regard to items being removed from plots in the London Road Cemetery over the past few weeks and had advised that the items had not been removed by the Council. She advised that the Council were only responsible for the grass cutting in the cemetery and that the families were responsible to maintain the plot and insure the headstone. 
•   That CWC had assured her that the outstanding tasks in the parks and car park would be completed before the end of January when their maintenance contract ends.
•   A Fire Inspection would be carried out by Citation shortly.
•   The Public Notice relating to the Tendering for the grass maintenance contract is in the local press with a cut off date of 31 January 2024.
•   A police surgery would be held on Monday 29 January 2024 in the Market House, 10.00 -11.00 hrs

5.        CHAIRMAN’S REPORT

Cllr J Clarey reported that:

•   The Winfrey Park gates had now been restored and the contractor had done a great job and luckily there had been no issues on the field when the gates had been removed due to the fencing not being provided as agreed.
•   He had received several complaints in relation to the parking issues as at the Primary School but was assured after being advised that the Parking Warden had recently visited to address the issues.
•   He and Cllr A Facey had carried out a Parks Inspection and there had been no major damage but a large branch was overhanging the dog walk.

6.      FINANCIAL MATTERS

a.   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

7.   TO RESOLVE TO RECEIVE PROPOSALS FROM THE 21 NOVEMBER 2023 PARISH MEETING AND APPROVE ANY ACTIONS REQUIRED.

Action: The Council resolved to hold a further public meeting on Tuesday 13 February 2024 at 7.00 p.m. in the Church Hall to receive the Clerks report and the proposals from the Parish Meeting.

8.   CORRESPONDENCE    

To note General Correspondence

UKFPS – Response to query relating to lack of response to the LSPC Funding Application

SLCC – New Planning Legislation details. 

The Clerk read out the changes which included the changes to the CIL Levy and the abolishment of the S106 Agreements.

TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

 TO RESOLVE TO CONFIRM THE ARRANGEMENTS FOR THE CHRISTMAS EVENT

The Clerk advised that:

The trophies and leaflets for the Christmas Window Competition were ready

The road closure leaflets were also ready for delivery.

The Risk Assessment for the Christmas event was also in place and had been approved by Citation.

The road closure permission had been approved.

Cllr C Broughton confirmed that:

Many stalls had been confirmed

Almost all local businesses had entered the window competition

The Fire Brigade would be in attendance and would deliver Santa at 1pm, the start time for the event.

There would be an Events Committee meeting at 6.30 p.m. in the meeting room on 27 November 2023.

Cllrs J Clarey and M Tennant had collected the selection boxes.

Cllr J Clarey would be collecting the oranges on the Friday prior to the event.

TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Cllr Tyrrell advised that the brown garden waste bins would be available in January 2024 to those on the list at £54.00 for the first one and £ 30.00 for the second. Residents could apply to be placed on the list online or call the SHDC.

12. TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION

Action: The Council resolved to schedule a meeting for 05 December 2023 commencing at 2.00 p.m.
  
MEMBERS COMMENTS

Members raised the following matters:

Cllr Tyrrell requested “Changes to the Agenda” be placed on the next Agenda for discussion.

Cllr J Clarey requested that the purchase of a new Poster Point be placed on the next Agenda.

14. TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved that there was no requirement to go into closed session 

This part of the meeting closed at 8.15 p.m.