2023 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Minutes of the meeting of the Long Sutton Parish Council held on Thursday 23 March 2023 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors M Ladbrook, G Garratt, T Watts, C Broughton, Garratt, F Heinrich-Tiller. H Feetham

D Cllr D Wilkinson, D Cllrs J Tyrrell       0 Members of the Press. 02 Members of the Public   

AGENDA

1.   To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.   To resolve to adopt the Notes of the Parish Council Meeting held on 23 February 2023 as minutes of the meeting. 

4.   To receive the Clerks Report on matters outstanding

5.   To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

c.   To resolve to consider quote for Office Building Decking Platform

7. Correspondence

a.     To note general correspondence.

Sir John Hayes MP – Planning Matters

SHDC – Planning Matters

SHDC – Tree Works

Civic Society – Pump Restoration

8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published.        

9. To resolve to confirm a date for the Parks Meeting and Inspection

10. To resolve to confirm a date for a meeting of the Events Committee

11. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

12. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

13.To resolve to discuss Legal and Staff Matters and approve any actions required.

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllrs D Cawthorne and E Adams

2.    TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

No matters were of interest or DPIs were declared

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON 23 FEBRUARY 2023

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 23 February 2023.

4.   CLERKS REPORT

The Clerk reported that: 

•   She had met with the SHDC Tree Works Officer and they had surveyed several trees in relation to Tree Works Applications submitted by the Council. In addition to the trees on the applications a further 2 trees had been identified in the Closed Churchyard area which would require further applications to be submitted. No works could be carried out to any of the trees until after the nesting season.
•   During the inspection it was noted that a Lime Tree planted in Cinder Ash Park had been removed/stolen. Any trees felled would need to be replaced with native trees.
•   The new picnic tables and the new seat for the Common Pit had been delivered and would be installed prior to the Coronation events.
•   The vegetation had been cut back at the Common Pit to open up the area so that visitors to the site can be seen following bouts of vandalism and anti-social behaviour at the site.

5.   CHAIRMAN’S REPORT

Cllr J Clarey stated:

•   The new litter bins had been installed in the town parks
•   It was very disappointing that a person living near to Winfrey Park is depositing black sacks full of dog faeces into the bins when they could dispose of it at home.
•   He advised that the Government Alert System would be sounded on Sunday 26 March 2023 at 15.00hrs.
•   He had received complaints in relation to the pot holes at the entrance to the Cinder Ash car park.
•   He thanked the Clerk and all  Councillors for their help over the past four years which had been disrupted by Covid-19 and he wished all those standing again for election in the forthcoming elections well.

6.   FINANCIAL MATTERS

a)   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b)   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

The Chairman advised that the invoices and bank statements were available for inspection.

c)   To resolve consider quote for the Office Building Decking Platform

Action: The Clerk advised that a contractor had attended the office to measure the decking but a quote had not been received to date.           

7.   CORRESPONDENCE

a.   To note General Correspondence

b.   Sir John Hayes MP – Planning Matters

Action: The Council resolved to respond to Sir John Hayes MP letter which they found to be disappointing and request that he investigates the matter further.

c.   SHDC – Planning Matters

The Clerk advised that a request for a 2nd tier review of the matter had been submitted to SHDC and she was awaiting a response. She was also awaiting a response from the District Auditor in relation to the matter following advice from the National Audit Office.

She reported that she had responded to the solicitor’s letter from the subject of the enquiry which had been submitted to the relevant authorities for their information.

d.   SHDC – Tree Works

Action: The Council resolved that the tree works approved by SHDC be carried out at the end of the nesting season as advised.

e.   Civic Society – Pump Restoration

Action: The Council resolved to respond advising that the restoration had been carried out in good faith and free of charge with the help of a local businessman and to ask for clarification in regard to identifying the custodians of the Pump and who are responsible for it. The Clerk advised that it was not listed as an asset of the parish council.

8.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

9.      TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION

Action: The Parks Committee resolved to schedule a meeting of the Committee after the forthcoming elections.

10.   TO RESOLVE TO CONFIRM A DATE FOR A MEETING OF THE EVENTS COMMITTEE

Action: The Council resolved to hold an events committee to discuss and confirm matters relating to the forthcoming Coronation events on Monday 27 March 2023

11.   MEMBERS COMMENTS

Members raised the following matters:

•   Damage to Cinder Ash car park caused by work vans 
•   Cllr T Watts requested yellow lines near to the traffic lights on High Street and asked for details of how to obtain election application forms.
•   Cllr G Garrett advised the Council that a new emergency planning team was to be formed.
•   Cllr Garrett advised that the Council’ application for levelling up funding for the Education Hub had been well received by the Peele School but despite several attempts he was still awaiting a response from Holbeach University.
•   Cllr G Garrett advised that he had received a good response from the Peele School regarding the Council

The Clerk advised that she would arrange repairs to the pot holes at the entrance to the Cinder Ash car park and advised that there was gravel stored in the Council Office grounds to be used to fill pot holes if any members wished to assist with temporary repairs

12.   TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved to go into closed session to discuss Item 13 of the agenda.

This part of the meeting closed at 8.59 p.m.