July 2023 DRAFT Minutes
LONG SUTTON PARISH COUNCIL
Minutes of the meeting of the Long Sutton Parish Council held on Thursday 27 July 2023 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors D Cawthorn, C Broughton, H Feetham, A Facey, M Tennant, I Thompson, J Tyrell
0 Members of the Press. 05 Members of the Public
OPEN FORUM: A representative from LSAFC asked if they could mark out 1 x 9 a-side and 1x 7 a-side pitch and if the council would be erecting a net behind the goal nest to the cemetery extension.
A member of the public advised that using the Lincs CC online complaints procedure certainly got a response moving after advice from the clerk at the last meeting. He added that he was hopeful that the speed limit would be reduced and a speed survey had the support of C Cllr Tyrrell.
A resident of Dick Turpin Way advised that there was anti-social behaviour on the green area opposite the school and there were continued issues with parking on the corner of the Dick Turpin/Sapote Lan junction.
A resident asked if the Council had decided if the proposed Fireworks Event could go ahead following their submission of documents.
RESPONSE: The Clerk advised that Parking Services were now responsible for parking issues, and she would advise the police of the issues on the green area.
The Chairman advised that the Parks and Cemeteries Committee would meet with him to discuss the additional pitches at the next meeting of the committee.
The Clerk apologised for overlooking their email but she had been on sick leave at the time of the email but the events committee would look at the application and report back to the Council.
AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 22 June 2023 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since Last Meeting
c. To resolve to receive and discuss quotes for tree works and confirm if the Church tree works can be completed at the same time if they have SHDC permissions.
d. To resolve to purchase Monkey Tree Challenge Climbing walls.
e. To resolve to reposition the slide in the Winfrey Park toddlers play area.
f. To resolve to refurbish the park gates in Winfrey Park and Cinder Ash Park
g. To resolve to discuss a donation to Long Sutton Cricket Club following a recent burglary
7. Correspondence
a. To note general correspondence.
Tydd St Giles PC – Stagecoach Bus Route Changes
War Graves Commission – War Grave Signs for cemetery.
8. To resolve to receive a response from D. Cllr N. Worth, Leader SHDC in relation to the Council’s request for the Community Infrastructure Levy to be placed on the SHDC Full Council Agenda and approve any actions required.
9. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
Plans may be considered at the meeting if received after the agenda is published.
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10.To receive written reports from District and County Councillors – to be taken as read at the meeting,
11. To resolve to confirm a date for the Parks Meeting and Inspection
12. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
13. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
14.To resolve to discuss Legal Matters and approve any actions required.
MINUTES
1. APOLOGIES FOR ABSENCE
Apologies were received from Cllr G Garratt
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr J Tyrrell declared an interest in Items 9 of the agenda being a member of SHDC Planning Committee.
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 22 JUNE 2023
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 22 June 2023.
4. CLERKS REPORT
The Clerk reported that:
• Youngster had set the new litter bin alight in Winfrey Park and it was completely destroyed.
• Emergency tree works had been completed in the churchyard and Cinder Ash Park due to safety issues.
• There was an issue of 13 youths on the teen shelter in Winfrey Park in the early hours and there had been disturbances in other areas including the Common Pit
• All permissions for the tree works had been approved by SHDC.
• There had also been a spate of local burglaries.
Action: The Council resolved as an emergency measure to remove the teen shelter to resolve the anti-social behaviour.
5. CHAIRMAN’S REPORT
Cllr J Clarey stated:
• Arbcore Tree Care were called out to the Common Pit make a tree safe after a branch had fallen on the vehicle of a neighbouring property and it was found that additional works were required there to make the area safe.
• He had received complaints from residents in John Swains Way regarding trees and overgrown verges on the estate.
• There was also an issue with fly-tipping in the area.
6. FINANCIAL MATTERS
a) To resolve to approve Invoices for Payment
Action: The invoices for payment were approved.
b) To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were approved.
c) To resolve to receive and discuss quotes for tree works and confirm if the Church tree works can be completed at the same time if they have SHDC permissions and the Chairman in consultation with the Clerk
Action: The Council resolved to seek a second quote and the Chairman to advise all members of the quotes for approval and in consultation with the Clerk be authorised to instruct the works be carried out on approval of the preferred quote.
d) To resolve to purchase Monkey Tree Challenge Climbing walls.
Action: The Council resolved to purchase 2x 10mtr climbing walls with one to be erected in both Winfrey and Cinder Ash Parks.
e) To resolve to reposition the slide in the Winfrey Park toddlers play area.
Action: The Council resolved to obtain a quote for the proposed repositioning of the slide.
f) To resolve to refurbish the park gates in Winfrey Park and Cinder Ash Park
Action: The Council resolved to refurbish the main gates in Winfrey Parks, the Cemetery Drive and the Cinder Ash car park entrance.
g) To resolve to discuss a donation to Long Sutton Cricket Club following a recent burglary
Action: The Council resolved to donate £500.00 to the Cricket Club.
The Chairman advised that the invoices and bank statements were available for inspection.
7. CORRESPONDENCE
a. To note General Correspondence
Tydd St Giles PC – Stagecoach Bus Route Changes. The meeting was advised that the changes to the route had now been deferred.
War Graves Commission – War Graves Sign for Churchyard.
Action: The Council resolved to purchase signs for the Churchyard to mark War Graves were there.
8. . TO RESOLVE TO RECEIVE A RESPONSE FROM D. CLLR N. WORTH, LEADER SHDC IN RELATION TO THE COUNCIL’S REQUEST FOR THE COMMUNITY INFRASTRUCTURE LEVY TO BE PLACED ON THE SHDC FULL COUNCIL AGENDA AND APPROVE ANY ACTIONS REQUIRED
Action: The response advised that there were to be amendments to the CIL legislation in the near future and the CIL is the remit of the Joint Strategic Planning Committee (Boston Borough, South Holland District and Lincolnshire County Council) and they would continue with the S106 process and parish councils should apply on a case-by-case basis.
9. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE
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H11-0563-23-MODIFIED AGREEMENT
Modification of 106 Agreement relating to Affordable Housing (planning approval H11-1264-18) Land to South & East of 36 Lime Walk Stinders Homes SPV2 Ltd
OBJECT – Strongly object to any reduction of S 106 Agreement quotas for Affordable or Social housing.
10. TO RECEIVE WRITTEN REPORTS FROM DISTRICT AND COUNTY COUNCILLORS – TO BE TAKEN AS READ AT THE MEETING.
Cllr J Tyrrell asked that his reports be verbal rather than written.
Cllr Tyrrell advised:
• That 650 incidents of fly tipping had been reported to SHDC
• There would be a delay in issuing brown garden waste bins due to the re-routing of the refuse routes and new refuse cabs.
• An additional lane had been added at the recycling centre in Spalding to reduce waiting times.
• King’s builders were responsible for the maintenance of trees and amenity areas in John Swains Way.
• He advised Lantra organised parade training.
The Clerk confirmed that she had booked Cllrs J Clarey and G Garratt on a course at Lantra for September 2023.
11. TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION
Action: The Parks Committee resolved to schedule a meeting of the Committee on Tuesday 15 August 2023 commencing at 2.00 p.m.
12. MEMBERS COMMENTS
Members raised the following matters:
• Cllr M Tennant advised that the Remembrance Parade and the Christmas events were in hand and an easter egg hunt, relocation of the Christmas Tree and events in the park had been suggested at the recent Events Working Party Meeting.
• Cllr C Broughton advised that she had been elected Chairman of the Events Working Party with Cllr J Clarey as Vice-Chairman.
• Cllr J Clarey advised that the town sign on Gedney Road had been damaged and requires repair.
13. TO RESOLVE TO GO INTO CLOSED SESSION.
The Council resolved to go into closed session to discuss Item 13 of the agenda.
This part of the meeting closed at 8.20 p.m.