2023 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Minutes of the meeting of the Long Sutton Parish Council held on Thursday 22 June 2023 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors D Cawthorn, C Broughton, G Garratt, H Feetham, A Facey, N Reeve, I Thompson, J Tyrell

0 Members of the Press.    03 Members of the Public   

AGENDA

1.    To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 23 March and 18 May 2023 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.   To receive the Chairman’s Remark’s.

6.    Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

c.   To resolve to approve the Annual Return for the Year Ending 31 March 2023

7. Correspondence

a.     To note general correspondence.

Sir John Hayes MP – Planning Matters
Civic Society – Pump Restoration

8. To resolve to approve a response to a recent newspaper article reporting from the SHDC Planning Committee Meeting in the Spalding Guardian regarding the Parish Council S106 Funding Request.

9. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published.        

10. To resolve to confirm a date for the Parks Meeting and Inspection

11. To resolve to confirm a date for a meeting of the Events Working Party 

12. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

13. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

14.To resolve to discuss Legal Matters and approve any actions required

MINUTES

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllr M Ladbrook

2.    TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

Cllr J Tyrrell declared an interest in Items 8 & 9 of the agenda being a member of SHDC Planning Committee.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON 23 March and 18 May 2023

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 23 March and 18 May 2023 with the following amendments:

18 May 2023 – add Cllr H Feetham to GDPR Committee and Finance Committee.

4.   CLERKS REPORT

The Clerk reported that:

•   She had received confirmation that the Remembrance and Christmas Events had been confirmed by Lincs CC.
•   She advised that marshals for the Remembrance Parade would require training from Lincs CC. Cllr J Tyrrell advised that he would arrange training.

5.   CHAIRMAN’S REPORT

Cllr J Clarey stated:

•   He and Cllr H Feetham had visited a resident in relation to hedge/tree cuttings being disposed of in the park and he had given permission for the neighbour to access the park to collect his trimmings.
•   He urged everyone to report potholes directly to Lincs CC website and Fix My Street.

6.   FINANCIAL MATTERS

a)   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b)   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

The Chairman advised that the invoices and bank statements were available for inspection.

c)    To resolve to approve the Annual Return for the Year Ending 31 March 2023

The Clerk advised that the amendments requested by the External Auditor on the 2021-2022 Agar had been made and that she was awaiting the Internal Auditor report.

Action: The Council resolved to sign the Statement of Accounts and Annual Governance Statement and approved the Bank Reconciliation.

7.   CORRESPONDENCE

a.   To note General Correspondence

Sir John Hayes MP – Planning Matters

Action: The Chairman advised that the response was once again disappointing

Civic Society – Town Pump Restoration

Action: The Council resolved to ask the Civic Society which version of the pump was the correct one due to a disparity with the photograph and the pump depicted in a photograph in the early 1900’s and to advise who is responsible for the town pump.

8.   To resolve to approve a response to a recent newspaper article reporting from the SHDC Planning

Committee Meeting in the Spalding Guardian regarding the Parish Council S106 Funding Request

Action: The Council resolved that a response be sent to advise that a comprehensive application had been submitted by a former member of the council who was the funding officer but this had not been given to the planning committee by the Planning Officers for consideration and the criticism in the press was unfounded. Clerk to email all D Cllrs to request that adoption of CIL be placed on the agenda for discussion for the next SHDC Full Council Meeting.

9.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

10.      TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION

Action: The Parks Committee resolved to schedule a meeting of the Committee on 05 July 2023 commencing at 2.00 p.m.  Monkey Challenge Representative to be invited to the meeting to discuss the climbing wall and possible sites.

11.   TO RESOLVE TO CONFIRM A DATE FOR A MEETING OF THE EVENTS WORKING PARTY

Action: The Council resolved to hold an Events Working Party meeting on 10 July 2023 at 6.00 p.m.

12.   MEMBERS COMMENTS

Members raised the following matters:

Cllr I Thompson asked why a vacancy had arisen on the council following the elections.

A discussion was held and it was explained that due to a failure of the election legislation not being met the vacancy had arisen.

Cllr J Tyrrell asked that “Written Reports from District Councillors” be placed on the agenda for future meetings.

Cllr G Garrett advised that new legislation called “Martin’s Law” will apply to all public venues and will affect the running of village halls etc., which would now require terrorism measures as part of the risk assessment.

Cllr C Broughton advised that the primary school wished to carry out a litter pick in the parks.

Cllr H Feetham advised that there had been fly-tipping in Bull Lane adjacent to a waste skip.

The Clerk advised that the matter should be reported to SHDC.

13.   TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved to go into closed session to discuss Item 13 of the agenda.

This part of the meeting closed at 8.55 p.m.