2023 Combined Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Notes of the meeting of the Long Sutton Parish Council held on Thursday 26  January 2023 commencing at 7.00 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors M Ladbrook, G Garratt, C Broughton, F Pearson, G Garratt, E Adams, F Heinrich-Tiller.

01 Members of the Press. 0 Members of the Public   

Prior to the commencement of the meeting a minutes silence as held in memory of the late Cllr Mrs Ruth Barber who had sadly passed away. The Chairman recalled that Ruth had served the Council for 25 years, had raised the money for the skate park, sat for hours outside the Co-op raising funds for the Christmas lights when it looked like they would no longer happen and was a great supporter of the Christmas Activities day and enjoyed handing out treats to the hundreds of children who came to see Santa over the years. He added that she was a lovely lady, never missed a meeting if possible, was blunt and called a spade a spade but was full of fun and humour.

AGENDA

1.    To receive Apologies for Absence and reasons given

2.    To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 24 November 2022 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.    To receive the Chairman’s Remark’s.

6.    Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

c.   To resolve to consider the repair of the Poster point and approve any actions required

7. Correspondence

a.     To note general correspondence.

Resident: - Request to hold events in Cinder Ash Park
   
8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published.   

9. To resolve to confirm a date for the Parks Meeting and Inspection

10. To resolve to confirm a date for a meeting of the Events Committee

11. To resolve to discuss and approve the Precept for 2023-2024

12. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

13. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

14.To resolve to discuss Legal Matters and approve any actions required.

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllrs T Watts, H Feetham and D Cawthorn.

2.    TO RECEIVE DECLARATIONS OF INTEREST or DPIs.

No matters were of interest or DPIs were declared

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  24 NOVEMBER 2022

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 24 November 2022.

4.   CLERKS REPORT

The Clerk advised that:

•   Lincolnshire County Council had removed a sign from the Seagate Road allotments intended to prevent people walking their dogs on the allotment which is private land following one complaint stating that it indicated the neighbouring public footpath could not be used. Despite advising that the sign was on allotment land and only applied to the allotments they had removed it.
•   She had submitted several tree works applications for works to trees in Cinder Ash Park, Winfrey Park and the Churchyard.
•   She had looked at the poster point in the Market Place again and two lock barrels had been removed thus why the doors would not close. In addition, the Parish Council information was removed regularly and replaced by other posters and the “Long Sutton Parish Council” labels had also been removed.

Action: It was resolved that the Clerk obtain quotes for a new poster point to mark the forthcoming King’s Coronation and look at relocating the existing poster point to the Parish Council Office .

5.   CHAIRMAN’S REPORT

Cllr J Clarey stated  that:

•   Unfortunately the fun fair had been unable to attend the Christmas Activities day due to adverse weather conditions but over 250 children had attended on the day and the craft fair was greatly supported with stall holders delighted at the amount of sales on the day.
•   The excess chocolates had been distributed to the pre-schools and also to the Warm Hub in the Library and Food Bank.
•   He offered his congratulations to the Christmas Lighting Committee who organised a fanatastic display on the outside of the church and also in side. The Parish Council were pleased the event was a success and the Parish Council had underwritten the event to ensure it went ahead but the Committee obtained 90% of the funding required with the Parish Council meeting the remainder for the 3-night event.
•   He and the Council believed it was the correct decision to spend the Precept in the town for the benefit of their parishioners and not on out of town projects.

6.   FINANCIAL MATTERS

a)   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b)   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

The Clerk advised that the invoices and bank statements were available for inspection.

c)   To resolve to consider the repair of the Poster Point and approve any actions required.

Action: It was resolved that the Clerk obtain quotes for a new poster point to mark the forthcoming King’s Coronation and look at relocating the existing poster point to the Parish Council Office.

7.   CORRESPONDENCE

a.   To note General Correspondence

Resident- Request to hold public events.

Action: It was resolved that the Council are supportive of local events but applicants must comply with the requirement to submit Events Notices to SAG and have all the required licences, insurances, first aid, security and fire cover and any other relevant documents and Risk Assessments.

8.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE      

9.      TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION

Action: The Chairman and the Chairman of the Parks Committee to schedule a meeting in the absence of Cllr D Cawthorn, Parks Chairman

10.   TO RESOLVE TO CONFIRM A DATE FOR A MEETING OF THE EVENTS COMMITTEE

Action: The Council resolved to hold an events committee meeting on Monday 06 February 2023

11.   TO RESOLVE TO DISCUSS AND APPROVE THE PRECEPT FOR 2023-2024

Action: The Council resolved to  approve the Draft Precept for £130,000

12.   MEMBERS COMMENTS

Cllr F Heinrich-Tiller raised the matter of the South East Lincolnshire Lottery with tickets a pound each.  He asked that the South Holland Crowd Funding proposal be placed on the next Agenda and that the UK Prosperity Fund had set out the proposals for applications and he had received details of the Fund criteria.

Cllr M Ladbrook asked that the Council Facebook Page be placed on the Agenda for consideration and the setting up of Working Party’s

Cllr G Garratt thanked the Council for their continued support in regard to the RBL Remembrance event and asked if the road closure could again be put in place. He added that the RBL had applied for a Tens Licence for the Coronation events.

The Clerk advised that she will place the Agenda requests on the Agenda for the next meeting, confirmed the Road Closure applications for Christmas and Remembrance Sunday had been submitted and the road closure for the Coronation event. 

She advised due to the forthcoming elections in May it would be best to set up any new Working Party’s or Committees at the first Annual Parish Council Meeting when the new Council was in place.

13.   TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved to go into closed session to discuss Item 14 of the agenda.

The meeting closed at 9.01 p.m.