2022 Parish Council Combined Agendas & Minutes of Meetings

LONG SUTTON PARISH COUNCIL 

Notes of the meeting of the Long Sutton Parish Council 

Held on Thursday  23 JUNE 2022 commencing at 7.25 p.m. 

At the Former Reform Church, London Road, Long Sutton 

Prior to the commencement of the meeting Cllr T Watts  was elected to the Chair for the meeting in the absence of the Chairman and Vice-Chairman.

Present:   With Cllr T Watts in the Chair there were present: Councillors H Feetham, F Heinrich-Tiller, M Ladbrook, F Pearson

01 Members of the Press. 01 Members of the Public   D Cllr J Tyrell

OPEN FORUM –  A member of the public advised that he was attending the meeting to ascertain if the Council would approve his application for a Fireworks event under Item 7 of the Agenda.

AGENDA

1.   To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.   To resolve to adopt the Notes of the Parish Council Meeting held on 26 MAY 2022 as minutes of the meeting. 

4.   To receive the Clerks Report on matters outstanding

5.   To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

7.  Correspondence

a.   To note general correspondence.

E-mail – Request for firework event

E-Mail – Request to hold Colour Run

E-Mail – Complaint re: Motorbike/Mopeds in the Park.

LIVES – Donation Request

8.   To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published.        

9. To discuss re-siting of speed reactor signs and installation of speed signs.

10.  To resolve to confirm a date for the Parks Meeting and Inspection

11. Update on Outstanding Tasks.

i) Funding applications.

ii)  Speedwatch

12. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

13. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

14. To resolve to discuss Legal Matters and approve any actions required.

MINUTES

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllrs J Clarey R Barber, D Cawthorn and E Adams.

2.    TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  26 MAY 2022

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 26 MAY 2022.

4.   CLERKS REPORT

The Clerk reported 

•   The Pony Show would be held on Sunday 27 June 2022 in Cinder Ash Park and the Committee had been given a key to the Roman Bank gate to allow access for the event.
•   The Jubilee raffle prizes had been drawn by Cllrs J Clarey. H Feetham and E Adams and the prizes had been distributed.
•   Several quiz forms had been entered into the competition and these will be forwarded to the author of the quizzes for checking.

5.   CHAIRMAN’S REPORT

Cllr T Watts advised that there were no items to report having been elected to the Chair from the floor in the absence of Cllr J Clarey. 

6.   FINANCIAL MATTERS

a)   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b)   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

c.   To resolve to approve the annual return for the year ended 31 March 2022

a.   Approve Statement of Accounts

b.   Execute Effectiveness of Internal Audit

c.   Execute Annual Governance Statement 

Action: The Council resolve to approve the Annual Return for 31 March 2022 and were satisfied that the Council accounts and financial practices were acceptable and sufficient internal controls were in place.

The Clerk advised that the Council Bank Signatories had been updated and Cllr M Ladbrooke had been added as a signatory and that once the process had been completed the Council were then able to set up online banking.

7.   CORRESPONDENCE

a.   To note General Correspondence
              
E-mail – Request for firework event

Action: The Council resolved to forward a Hire Form for the event and request that a SAG approved Events Plan and all relevant Risk Assessments, Insurances etc are submitted to the Council for the consideration of the Events Committee no later than ONE Month prior to the event and that no advertising will take place until the applicant is advised of the Council’s decision.

E-Mail – Request to hold Colour Run

Action: The Council resolved to allow the event to proceed following the receipts of all documents required.

E-Mail – Complaint re: Motorbike/Mopeds in the Park.

Action:  The Council resolved to advise the Police and security contractor.

LIVES – Donation Request

Action: The Council resolved to not approve a donation due to their being no LIVES service in Long Sutton Parish

8.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND 

9. TO DISCUSS RE-SITING OF SPEED REACTOR SIGNS AND INSTALLATION OF SPEED SIGNS.

The Clerk advised that the signs required new batteries because the original ones had not been charged and they would no longer charge due to lack of use or regular charging.

Action: The Council resolved to approve the purchase of new batteries.

9.   TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION.

In the absence of the Parks Chairman the matter was left in abeyance.

10.   UPDATE ON OUTSTANDING TASKS.

i) Funding applications.

Cllr Heinrich- Tiller advised that he had submitted a request to SHD for S106 Funding for the Lime Walk development and Seagate Road. He also advised that he had received information from a third party in relation to the Shared Prosperity Funding and that he had completed a block questionnaire on behalf of several local organisations including the Parish Council

A discussion was then held in relation to the Fund and lack of assistance from SHDC and local Ward Members in regard to funding, SHDC decisions and events and asked why information about the fund had not been sent to the Council but to a member and also why the event to be held on the 23 June 2022 had not been advertised or the Council advised of it.

D Cllr J Tyrrell stated that it was up to the Council to look on the SHDC and Lincs CC website to source  information relating to SHDC and Lincs CC decisions and events in the Parish.

ii)  Speed Watch

Cllr F Heinrich-Tiller advised that he and Cllr E Adams would carry out speed checks and a PCSO would also be in attendance and they would partner with Sutton Bridge PC to carry put checks in both parishes.

The Clerk asked Cllr F Heinrich-Tiller if he had confirmed the matter of Long Sutton councillors being insured when carrying out checks in Sutton Bridge because the LSPC insurance only covered them and the equipment within the Parish and if they were insured to use the Sutton Bridge speed watch equipment.

Action: The Council resolved that Cllr Heinrich-Jones confirm if Speed Watch insured them when carrying out checks and if they were covered to be using Sutton Bridge equipment and carrying out checks in Sutton Bridge.

11.   MEMBERS COMMENTS

No matters were raised.

The meeting closed at 8.45 p.m.