2022 Parish Council Combined Agendas & Minutes of Meetings

LONG SUTTON PARISH COUNCIL 

Notes of the meeting of the Long Sutton Parish Council held on Thursday 27 OCTOBER 2022 commencing at 7.25 p.m. at the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors T Watts, H Feetham, F Heinrich-Tiller, M Ladbrook, G Garratt, C Broughton, D Cawthorn, F Pearson.

01 Members of the Press. 01 Members of the Public   D Cllrs J Tyrell

AGENDA

1.    To receive Apologies for Absence and reasons given

2.    To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 29 September 2022 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.    To receive the Chairman’s Remark’s.

6.    Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

c.   To resolve to discuss and approve the purchase of new litter bins, dog bins and picnic benches for the town parks

d.   To resolve to discuss the annual Christmas light show and approve any actions required

7.   To resolve to confirm date and arrangements for the King Charles III Coronation Events and approve any actions required

8.  To resolve to consider the application for a Fireworks event.

9. Correspondence

a. To note general correspondence.
    
10. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published.

11. To resolve to confirm a date for the Parks Meeting and Inspection

12. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

13. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

14. To resolve to discuss Legal Matters and approve any actions required.

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllrs R Barber.

2.    TO RECEIVE DECLARATIONS OF INTEREST.

Cllrs G Garratt, F Heinrich-Tiller and M Ladbrook declared an interest in 6d of the agenda.

Cllr C Watson

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  29 SEPTEMBER 2022

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 29 September 2022.

4.   CLERKS REPORT

The Clerk reported that:

•   The boiler was not working and she was waiting for an engineer to fix it and it was under warranty.
•   CWC would be topping the new hawthorn hedges in Cinder Ash Park and Winfrey Park.
•   She had asked that the park hedges along Roman Bank and Park Lane be cut back.
•   She had reported the two trees belonging to Lincs CC on the corner of Park Lane near to the park boundary and advised that a bough had fell during the recent storm.

5.   CHAIRMAN’S REPORT

Cllr J Clarey stated that that:

•   he and the Council were disappointed with the negative press regarding the decision not to fund a float for the Spalding Flower Parade or donate £1,000 to the Men Shed float but instead use the funds for local events but he was pleased that members of the Community had backed the decision.
•   He and Cllr Cawthorn had inspected the parks and cemeteries on 08 October 2022 and there were several trees that needed to be looked at and works carried out.
•   He had visited residents in Park Road w=regarding flooding issues which had been ongoing for 8 or more years and remained unresolved despite being reported to Lincs CC and County councillors.
•   He confirmed that the Parish Council had purchased 20 poppy wreaths on to provide to local organisations at a cost of £20.00 each following the loss of the Poppy Collection in the town.
•   The Remembrance Parade will take place at 2.15 p.m. on 13 November 2022 and prayers will be said on Friday 11 November 2022 at the War Memorial.

Cllr G Garrett advised that he would collect the wreaths and the Legion would distribute them and collect payment on behalf of the Council.

6.   FINANCIAL MATTERS

a)   To resolve to approve Invoices for Payment

Action: The invoices for payment were approved.

b)   To resolve to receive the Report of Cleared Payments since Last Meeting

Action: The cleared payments were approved.

The Clerk advised that the invoices and bank statements were available for inspection.

c)   To resolve to discuss and approve the purchase of new litter bins, dog bins and picnic benches for the town parks

Action:  The Council resolved to purchase new dog and litter bins and picnic benches for the town park and a litter bin next to the bus shelter on London Road near Minister Court.

d)   To resolve to discuss the annual Christmas light show and approve any actions required

Action: The Council resolved to underwrite the net remaining costs of the Christmas light show but encouraged fund raisers to continue to pursue donations.

7.   TO RESOLVE TO CONFIRM DATE AND ARRANGEMENTS FOR THE KING CHARLES III CORONATION EVENTS AND APPROVE ANY ACTIONS REQUIRED.

The Council resolved to hold the lighting of the Beacon and fireworks on Friday 07 May 2022 and the Coronation Celebration event on Sunday 07 May 2022.

8.   TO RESOLVE TO CONSIDER THE APPLICATION FOR A FIREWORKS EVENT.

The reminded the applicant that paperwork for any event needed to commence at least 6-months prior to any event and not to expect decisions to be made quickly due to the onerous Health & Safety requirements and permissions required from different agencies.

The Clerk confirmed that an insurance certificate had been received from a third party connected to the application

9.   CORRESPONDENCE

a.   To note General Correspondence

Email – Lincs Police Survey. 

Action: Circulated to all Councillors.

Email – Citizens Advice – Grant Request. 

Action: Agenda for the next meeting.

Email: Lincs Police. Community Team information.

Action: Circulated to all Councillors for information.

10.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE

11.      TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION

Action: A meeting of the Parks and Cemeteries meeting was scheduled for Wednesday 09 November 2022 at 2.30 p.m.

12.   MEMBERS COMMENTS

Cllr D Cawthorn asked that the swings in Winfrey Park be inspected during the Parks Inspection.

Cllr T watts advised that there had been pooling of water in Lancaster Drive following recent storms due to blocked drains and there had been issues with Seagate Road being closed due to road works until December 2022.

Cllr Heinrich Jones asked that Speed Watch and Funding Applications be placed on the next Agenda.

The Chairman advised that these matters would be discussed in Closed Session.

Cllr H Feetham advised of the following.

•   Problems with the post point locks and doors
•   Loose bricks adjacent to the poster point
•   Problems with gym equipment in Cinder Ash Park and request for signs
•   Issues in Seagate Road
•   Had received positive comments from parishioners regarding the decision not to sponsor a float in the Spalding Flower Parade.
•   A Lamppost in Daniels Gate was damaged.
•   Concerns had been raised in relation to people travelling along Bull Lane the wrong way.
•   He had been advised by a resident that the public toilets in West Street were not open regularly.
•   He asked who was responsible for the playing field in John Swains Way.
•   A resident had reported several potholes in Daniels Gate.
•   There were issues around the primary school at dropping off and collection times.
•   There had been thefts of Catalytic Converters in the area.
•   The Cricket Club were leaving the refuse bags out too early and the bags and contents were then thrown around by youngsters or the bags torn by animals looking for food.

The Clerk advised that:

•    the loose bricks and issues in Seagate Road needed to be reported to Lincs CC.
•   She had taken photographs of the works at the rear of the London Road properties in relation to the removal of trees, hedgerow and damage to fences and gardens if people wished to access them and she had been advised that some residents were considering further action.
•   She advised that the quote from the developer that they were liaising with a Councillor in relation to the works was not a parish council but was a local District Councillor.
•   Signs had been put up on several occasions adjacent to the gym equipment but all had been removed.
•   Drivers going up the wrong way in Bull Lane should be reported to the Police and if possible, the registration taken.
•   The developer was responsible for the grass in John Swains Way. If the issue was reported to the SHDC they should contact the developers as it could well be a Condition of the Planning Consent or contact the District Councillors.
•   It was best if individuals reported pot holes etc, directly using the Fix My Street website and/or Lincs CC.
•   Traffic issues around the Primary School should be reported to the Police and parking issues should be reported to Lincs CC Parking Services on the Lincs CC website.
•   Residents should contact SHDC to report any issues regarding refuse at the time of it happening.
               
Cllr D Cawthorn advised that the public toilets were opened daily.

13.   TO RESOLVE TO GO INTO CLOSED SESSION.

The Council resolved to go into closed session to discuss Item 14 of the agenda.

The meeting closed at 8.10 p.m.