2026-27 Agendas and Minutes

LONG SUTTON PARISH COUNCIL 

Notes of the meeting of the Long Sutton Parish Council 
Held on Thursday 24 SEPTEMBER 2026 commencing at 7.35 p.m. 
At the Former Reform Church, London Road, Long Sutton

Present: With Cllr J Clarey in the Chair there were present: Councillors D Cawthorn, T Watts, M Ladbrook, A Facey, J Tyrrell, H Feetham.

0 Members of the Press.     05 Members of the Public  

OPEN FORUM 
Members of the public:
• Asked why a parcel of land in Park Road had been fenced off.
• Thanked the council litter pickers for doing a great job and advised that the East Midlands in Bloom committee had given Long Sutton the “Cleanest Town Award” and the Rainbows Nursery had also been given an award.
• Raised a planning issue and asked for advice.
• Asked if CCTV could be installed near to the London Road County Council footpath entrance to the park.

RESPONSE:
The Chairman:
• Thanked all members of the public for attending the meeting and for their comments.
• The Council could look at erecting another CCTV camera n
The Clerk advised:
• That the parcel of land in Park Road was owned by SHDC and they were selling the land.
• The advice given to the applicant to appeal the refusal and not suggest amending the plan was unusual as the plan could have been amended and re-submitted before deciding to appeal. A complaint to SHDC could be submitted regarding the onsite advice given by the officer and if the applicant was unhappy with the decision they could then ask for a review and ultimately take it to the ombudsman. The applicant could also look to resubmit an amended plan when the new planning laws came onto practice.

AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3.  To resolve to adopt the Notes of the Parish Council Meetings held on 23 JULY 2026 as minutes of the meeting. 
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting.
c. To resolve to discuss and consider quote for town Christmas decorations and approve any actions required.
d. To resolve to discuss the provision of CCTV on the Daniels Gate allotments and approve any actions required.
e. To resolve to review the Garden Waste Collection service and approve any actions required.
7. Correspondence
a. To note general correspondence.
LSA FC – Request for advertising barrier to be erected on the adult pitch boundary.
SHDC –   Tourism information and request for meeting.
LINCS POLICE – Response to Online Crime Report relating to multiple thefts on the Daniels Gate Allotments
8.To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. 

9. To resolve to discuss the carving of two tree stumps in the Cinder Ash Park
10. To receive County Councillor and SHDC Ward Councillors reports
11. To resolve to receive reports from the Council Committees and Working Parties. 
12. To resolve to discuss a request from the Bowls Club to erect a sign of the club access door and to provide a bowling green area outside of the club boundary for use by all.
13. To resolve to discuss the matter of a dog run in the town parks.
14. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
15. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
16. To resolve to discuss legal matters and approve any actions required.

1. APOLOGIES FOR ABSENCE
Apologies were received from Cllr G Garrett.

2.TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr T Watts declared an interest in Church matters. Cllr J Tyrrell declared an interest in planning matters due to serving on SHDC Planning Committee.

3. NOTES OF THE PARISH COUNCIL MEETING HELD ON  23 JULY 2026
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 23 JULY 2026.

4. CLERKS REPORT

The Clerk advised that:
• The Christmas Lights permissions were in progress and all the columns required a structural test by an independent company prior to Lincs CC giving permission. Details of the fittings, weight etc had also been sent to E-On due to other information required by Lincs CC regarding the fitting of the lights.
• She had submitted a lengthy objection to the application by a new convenience store on Market Street for an Off Sales licence but SHDC had sent a form to fill in and the objections had not been accepted and the form needed to be completed.
• She had reported the allotment thefts to the police online but The Voice advised they had been told there had been no reports submitted and she had sent them a copy of the online report for their information.

5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised that:
• He had been approached by the Bowls Club to erect a new sign on the bowls club gate and asked if they could have permission to provide a green bowls lane on the outside perimeter to allow practice when the club is closed and for people to try the sport.

6. FINANCIAL MATTERS 
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved and paid online in line with online payments protocols.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
c. To resolve to discuss and consider quote for town Christmas decorations and approve any actions required.
Action: The Council resolved to approve the quote for the Christmas decorations and projector for use to display media on the church during Christmas, Easter, Remembrance and St George’s Day.
c. To resolve to discuss the provision of CCTV on the Daniels Gate allotments and approve any actions required.
Action: The council resolved to provide a solar CCTV camera on the allotment site following recent thefts and vandalism. Cllr J Tyrell agreed to donate a scaffold pole to erect the camera.
d. To resolve to review the Garden Waste Collection service and approve any actions required.

Cllr J Tyrrell advised that waste collections for all parishes would be held at Silverwood due to people leaving waste on site prior to collection day.
The Chairman raised the issue regarding the parishioners who would be unable to transport the waste to the site as they do in Spring Gardens.
Cllr Tyrrell advised that if parishioners rang him, he would collect. He also advised of problems hiring a grab lorry on weekends and the present contractor would no longer be available in the New Year.
Action: The council resolved to review the waste collection in the new year. The November waste collection to be held at Silverwood as a temporary measure.
 
7. CORRESPONDENCE  
To note general correspondence circulated to all councillors prior to the meeting.
LSA FC – Request for advertising barrier to be erected on the adult pitch boundary.
The clerk advised that she had submitted a Planning Advice request to SHDC as agreed at a 
meeting with LSAFC due to the project being in the conservation area.
SHDC –   Tourism information and request for meeting.
The Clerk advised that she had provided the dates of the council meetings for representatives to 
attend as requested.
LINCS POLICE – Response to Online Crime Report relating to multiple thefts on the Daniels Gate
Allotments.
The Clerk advised that the police advised they would not be taking any further action.

8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. 

9. TO RESOLVE DISCUSS THE CARVING OF TWO TREE STUMPS IN THE CINDER ASH PARK 
Action: The clerk advised the Chairman of the contact details of the carver who had carved the owl. The Chairman advised that they would make contact and arrange a site meeting to discuss further carvings on felled trees in Cinder Ash Park and a tree stump in the cemetery.
 
10. TO RECEIVE COUNTY AND SHDC WARD COUNCILLORS REPORTS
D Cllr J Tyrrell advised:
• new planning laws would be coming into force and the SHDC planning committee would not now oversee the majority of plans and decisions would be taken by officers under delegated powers or the Secretary of State. 
• The planning committee would only consider small development plans. T
• The Chairmans Panel would also no longer be in place.

The council raised concerns regarding leaving decisions to Planning Officers based on past experiences and concerns regarding decisions being made by officers as it removed in the past and it removed another level of accountability and transparency though they welcomed the removal of the Chairman’s panel meetings due to them being held behind closed doors and not minuted.

C Cllr R Woods advised:
• County Councillors had been given a grant fund allowance of £3,000 per councillor for local projects and grants were now available for £100.00 - £3,000.00.
• There was also a Strategic Fund of £290,000 was also available for larger projects.
• The household waste booking scheme was now in place for all Lincolnshire recycling centres and parishioners could use any of the centre in Lincolnshire.
• He was investigating issues with the 505-bus service.
• The United Lincolnshire Health service and Lincolnshire Community Health would be merging to reduce costs and increase efficiency.
• The ICB in Lincolnshire, Derbyshire and Nottinghamshire would also be merging and would share leadership roles and staff.
• Would be meeting with LSAFC to discuss funding and other projects.
• He had visited a refurbished business park I Lincoln and the units were now fully occupied.

11. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING PARTIES

Events Committee: 
Cllr M Ladbrook advised:
• some stalls had booked for the Christmas Event and for the Lighting Up event.
• Food stalls had been booked for the Lighting up event.
• She was awaiting contact from the organisers for the Lighting Up event.
• The church hall was unavailable for the Christmas event on 06 December 2026
        
• Action: The Council resolved that the Lighting Up name star would be in place from the Christmas event on   06 December 2026 through to the new year. 

• Cllr Ladbrook to liaise with Popcorn Media to upload the of names onto the star, to obtain relevant the relevant food licences from the food providers and to liaise with the organisers of the Santa for the Lighting Up event.
   
Parks and Cemeteries Committee 
Cllr D Cawthorn advised:
• that the parks were in fairly good order.
• The bin adjacent to the Woodland footpath needed to be replaced.
The Chairman requested that another matter be discussed in committee.

12. TO RESOLVE TO DISCUSS A REQUEST FROM THE BOWLS CLUB.
Action: The Council resolved to approve the request for a new sign on the club entrance gate 
and for the addition bowls area adjacent to the club boundary for out of hours use by
members and by members of the public who wished to try bowling.

13. TO RESOLVE TO DISCUSS THE MATTER OF A DOG RUN IN THE TOWN PARKS
The Clerk advised that she had obtained information relating to the dog run regarding
maintenance, poisonous plants and the council’s liability regarding any injuries to animals, 
risk of cross infections etc. She advised that the council would be held responsible for the dog
run and any event that happened and that many of the plants in the information were in the 
area where a dog run had been suggested and thought should be given as to who would
oversee and maintain the dog run on a daily basis in the future. Planning permission for
change of use may also be required.
Action:  Council resolved that Cllr A Facey read the information and report back to full
council.
        
14. MEMBERS COMMENTS
Cllr A Facey advised that 
• the 3 planters at the top of the access road on the B1359 were not planted was bought up during the East Midlands in Bloom judging. She advised that during the winter pansies would be planted until the planters could be properly be prepared for permanent planting.
• The bins were not being emptied in the Market Place on Fridays after the Market
• The Long Sutton in Bloom had suggested installing a bin in the garden adjacent to the co-op and ask if the council would install one.

The council agreed that the pansies be planted in the 3 planters but advised that the council would be unable to install a bin on private land or take the responsibility of emptying it and maintaining it.

Cllr J Tyrrell advised that the council had discussed erecting nets on the new cemetery hedge 
perimeter and asked if they still intended to do so.
The Clerk advised that the council had planted a hedge and it would be grown to a height 
that would resolve the issue of balls going in to the cemetery as a permanent alternative to n
nets which could be vandalised or stolen.

15. TO RESOLVE TO GO INTO CLOSED SESSION
The Council resolved to go into closed session to discuss legal matters.
This part of the meeting closed at   8. 45 p.m.