2021 Parish Council Combined Agendas & Minutes of Meetings

LONG SUTTON PARISH COUNCIL 

Notes of the meeting of the Long Sutton Parish Council 

Held on Thursday 28 October 2021 commencing at 7.00 p.m. 

At the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors: D Cawthorn, M Ladbrook, T Watts, F Light, F Heinrich-Tiller

0 Members of the Press. 
0 Members of the Public. D
Cllr J Tyrrell.

OPEN FORUM: Cllr Tyrrell advise that he and D Cllrs A Tennant, D Wilkinson and C Brewis were calling in the Market Handbook decision at SHDC. He stated that he had objected to the different fee charges for Long Sutton, he advised that he had the road closure, therefore there were no costs to SHDC for the Road Closure.

RESPONSE: The Council advised that they had submitted comprehensive objections in relation to the proposals in the Market Handbook which would affect the elderly demographic of the town in regards to online payments and the push for a cashless society. They also saw it as a means to deter stallholders to continue and close the Market by stealth as SHDC had been looking to close the Markets for some years.

AGENDA

1.   To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.   To resolve to adopt the Notes of the Parish Council Meeting held on 23 September 2021 as minutes of the meeting. 

4.   To receive the Clerks Report on matters outstanding

5.   To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

c.   To resolve to consider quote for replacement of Parish Council Building Windows

7.  To resolve to discuss the Market Handbook and increase in Market Stall Prices and approve any actions to be taken.

8. Correspondence

a.   To note general correspondence.

b.   Sir John Hayes MP – Parish Matters

c.   Resident – Trees in Cinder Ash Park

d.   Resident – Hedge in Cinder Ash Park

e.   Sir John Hayes MP – Access Fees, Winfrey Park

f.   Broadgate Homes – Allotment Land

g.   Parkside – Event Request

9.   To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published.

10.  To resolve to confirm a date for the Parks Meeting and Inspection

11. Update on Outstanding Tasks.

i)   Funding applications.

12. To confirm meeting of the Events Committee

13. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

15. To resolve to discuss Legal Matters and approve any actions required.

DRAFT NOTES

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllrs R Barber and E Adams

2.   TO RECEIVE DECLARATIONS OF INTEREST.

Cllr Clarey declared an interest in the Seagate Road Planning Application.

Cllr F Heinrich-Tiller declared an interest in the Civic Society.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  23 September 2021

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 23 September 2021

4.   CLERKS REPORT

The Clerk reported that:

• 2 vacant allotments had been let. There was work to do on 3 allotments that had been left in bad husbandry but these would be tidied and let and the previous tenants billed appropriately.
• A new laptop has been purchased due to the other PC being beyond repair but it was 7/8 years old.
• Emergency works had been required to removed a fallen tree following recent storms
• The office fence had been erected and the gate fixed.
• The mains gas and boiler had been installed but before it could be put on a gas contract needed to be obtained and a meter installed by the provider.
• The gas meter charge would be £224.35.

5.   CHAIRMAN’S REPORT

The Chairman stated that:

• Arbcore had removed the tree in the churchyard which had been uprooted in the storms but thankfully it had missed the Memorial Stones.
• He was pleased the James Dean Fair had visited the town after having to cancel their previous visit. The Fair was very much welcome and residents had enjoyed the visit however, it was disappointing that the SHDC gates were locked in the early evening during the visit preventing easy access for the fair who eventually used the Bull Lane gates.
• The bus shelter on London Road had been repaired after being hit by a delivery lorry reversing into it.
• He would be inviting all 3 Ward Members to attend as meeting with the Parish Council to discuss working together instead of the disjointed working practices at present to achieve more regarding CIL and keeping the Market and other projects.
• The office alarms had been faulty and would not turn off last Friday and they had to be repaired. He and The Clerk had isolated them and they were repaired on the following Monday.

6.   FINANCIAL MATTERS

a)   TO RESOLVE TO APPROVE INVOICES FOR PAYMENT

Action: Payments for a total of £16764.43

b)   CLEARED PAYMENTS SINCE LAST MEETING

Cleared payments of £ 8357.37

7.   CORRESPONDENCE

a.   To note general correspondence.

b.   Sir John Hayes MP – Parish Matters

Action: The Chairman read the response from Sir J Hayes in relation to matters raised regarding the cancellation of the Fair and other matters relating to SHDC.

c.   Resident – Trees in Cinder Ash Park

Action: The Council resolved that the Clerk sends appropriate tree report and Tree Policy.

d.   Resident – Hedge in Cinder Ash Park

Action: The  Clerk advised that she had asked CWC to resolve the issue regarding waste flowers and an overgrown hedge.

e.   Sir John Hayes MP – Access Fees, Winfrey Park

Action: he Council resolved that the Clerk  advise Sir J Hayes of the Access Rights written in owners deeds in relation to access into the park from the rear of their properties

f.   Broadgate Homes – Allotment Land

Action: The Council resolved to discuss the matter in Committee due to legal implications

g.   Parkside – Event Request

Action: The Council resolved to discuss the matter in Committee due to outstanding legal matters

8.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE.  

9.   TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION.

Action: The Council resolved to carry out an inspection of the Parks and Cemetery on 03 November 2021 at 2.30 p.m.

10.    UPDATE ON OUTSTANDING TASKS.

i.   Funding applications.

Action: The Council resolved to discuss the matter in Committee.

12. TO CONFIRM MEETING OF THE EVENTS COMMITTEE

Action: The Council resolved to hold a Committee Meeting on 10 November 2021 at 2.30 p.m.

13.    MEMBERS COMMENTS

Cllr Heinrich-Tiller asked if the Council would provide an in depth reply to the Civic Society email regarding the Common Pit Project.

The Clerk replied that a response will be sent in due course. She added that she had spoken to the Council grounds Maintenance Contracts in relation to tidying up the Common Pit area.

14.   RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved to go into closed session.

This part of the  meeting closed at 7.55 p.m.