2021 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council 

Held on Thursday 22 July 2021 commencing at 7.00 p.m. 

At the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors Mrs R Barber, M Ladbrook, T Watts, F Light, E Adams, N Redican, F Heinrich-Tiller

01 Members of the Press. 0 Members of the Public. 

AGENDA

1.   To receive Apologies for Absence and reasons given

2.   To receive Declarations of Interests and DPIs

3.   To resolve to adopt the Notes of the Parish Council Meeting held on 24 June 2021 as minutes of the meeting. 

4.   To receive the Clerks Report on matters outstanding

5.   To receive the Chairman’s Remark’s.

6.   Financial Matters –

a.   To resolve to approve Invoices for Payment

b.   To resolve to receive the Report of Cleared Payments since Last Meeting

7. Correspondence

a.   To note general correspondence.

b.   Resident – Proposed Skateboard Park

8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published

9. To resolve to confirm a date for the Parks Meeting and Inspection

10.To resolve to discuss proposals from the Civic Society for artwork at the Common Pit

11. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

12. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

13. To resolve to discuss Legal Matters and approve any actions required.

OPEN FORUM: A resident requested that a seat that had been installed without a highways licence in Park Lane be reinstated and asked for the Council’s support for this.

RESPONSE: The Council advised that at their meeting held on 27 May 2021 the Council had resolved not to rescind their previous decision to not support the seat. The initial decision to not support it in 20219 had been supported by the Civic Society. In addition, a highways licence could not be granted to an individual and whoever had installed the seat should not have done so due to the lack of a Licence.

1.   APOLOGIES FOR ABSENCE

Apologies were received from Cllrs D Cawthorn and R Barber

2.   TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

3.   NOTES OF THE PARISH COUNCIL MEETING HELD ON  24 JUNE 2021

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 24 JUNE 2021

4.   CLERKS REPORT

The Clerk reported that:

• James Dean Fair had requested to visit on 02 August 2021 but the requested had to be denied because SHDC were insisting on the Parish Council implementing additional Covid-19 measures. She had contacted SHDC regarding the matter following the easing of restrictions on 19 July 2021 but she was still awaiting a reply.
• She had submitted an FOI request in relation to the SHDC Market Handbook Survey but was awaiting a response. She reminded Councillors to respond to the survey before 30 July 2021.
• She had received requests from two residents in relation to trees overhanging their boundary in Cinder Ash Park. She had sent a copy of the Council’s tree policy and an application form for tree works if they wished to carry out the works which would be at their expense.

5.   CHAIRMAN’S REPORT

The Chairman stated that:

• He and residents were very pleased with the new security firm and there seem to be very positive results. During the recent Euro 2020 events cars were moved from the grass areas and checks had been made to ensure glass was not used on the park at the Parkside Club. They had also commenced inspecting the allotments in Daniels Gates following recent thefts and anti-social behaviour in the area.
• He was concerned regarding the Co-op car park entrance coming in from the Market Place. Despite it being a one-way entry people were using it as an exit. He asked if the Co-op could be asked to put in controls to address this as it was dangerous.

6.   FINANCIAL MATTERS

a)   TO RESOLVE TO APPROVE INVOICES FOR PAYMENT

Action: Payments for a total of £4925.82

b)   CLEARED PAYMENTS SINCE LAST MEETING

Cleared payments of £ 10334.90

7.   CORRESPONDENCE

a.   To note General Correspondence

b.   Resident – Proposed Skateboard Park

Action: The Council resolved to confirm dates with the skate park committee to meet with them at a separate meeting in order to discuss the proposals in depth.

8.   TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE.  

9.   TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION.

Action: The Council resolved to carry out an inspection of the Parks and Cemetery. The Chairman to confirm a date with Cllr Cawthorn.
 
10.    TO RESOLVE TO DISCUSS PROPOSALS FROM THE CIVIC SOCIETY FOR ARTWORK AT THE COMMON PIT.

Action: The Council resolved to suggest that the art work be placed in a more public area next to the Olympic Torch mosaic on the corner of London Road/Wisbech Road. There were also issues in relation to the ownership and responsibility of the Common Pit and also possible vandalism to the artwork.

11.      MEMBERS COMMENTS

Cllr Heinrich – Tiller asked if LCC could be asked for additional signage when coming out of the library car park to indicate Bull Lane was a one-way street. He also advised that to date there had been no further volunteers for the Speed Watch Scheme.

Action: The Council agreed that the Speed Watch Equipment and SANS signs should be returned to the Parish Council office. 

The Clerk confirmed that she had put requests in both the Voice and the Lincs Free Press regarding the need for volunteers last month but there had been no interest.

12.   RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved to go into closed session.

The meeting closed at   7.50. p.m.