2021 Parish Council Combined Agendas & Minutes of Meetings

LONG SUTTON PARISH COUNCIL 

Notes of the meeting of the Long Sutton Parish Council 
Held on Thursday 23 September 2021 commencing at 7.00 p.m. 
At the Former Reform Church, London Road, Long Sutton 

Present:   With Cllr J Clarey in the Chair there were present: Councillors: M Ladbrook, T Watts, F Light, E Adams, F Heinrich-Tiller

01 Members of the Press.
02 Members of the Public. 
D Cllr J Tyrrell.

Open Forum – Members of the Skatepark, Long Sutton Group gave an overview of the progress so far and they thanked the Parish Council for their support which was very much appreciated.

D Cllr Tyrrell stated that he had obtained a road closure for the Long Sutton Remembrance Day Parade and Members of the Royal British Legion would be taking part in the parade. He also advised that he had arranged for a police car to follow the parade. He advised that a meeting would be held at SHDC on 28 September 2021 to discuss Remembrance Day events.

RESPONSE: The Council thanked the Skatepark Group for their hard work and also for the excellent presentation to Councillors which all had agreed was very informative. Had The Council would fully support the Group and if they had any problems to contact the Council.

A discussion followed with D Cllr Tyrrell regarding the Remembrance Parade and responsibilities. The Council had planned a low- key event due to the fluctuating Covid-19 situation and the need for additional Risk Assessments, etc and volunteers and were unaware of the arrangement D Cllr Tyrrell had made with representatives of the Royal British Legion.

It was agreed that all parties have a discussion about the event before any arrangements were finalised.
 

AGENDA

1.    To receive Apologies for Absence and reasons given

2.    To receive Declarations of Interests and DPIs

3.    To resolve to adopt the Notes of the Parish Council Meeting held on 21 July 2021 as minutes of the meeting. 

4.    To receive the Clerks Report on matters outstanding

5.    To receive the Chairman’s Remark’s.

6.    Financial Matters –

a.    To resolve to approve Invoices for Payment

b.    To resolve to receive the Report of Cleared Payments since Last Meeting

c.    To resolve to consider quote for replacement of Parish Council Building Windows

7. Correspondence

a.    To note general correspondence.

b.    Lincs CC – Repainting of Cross Keys Bridge – Sutton Bridge

c.    Sir John Hayes MP – Event Queries

d.    Resident – Trees in Cinder Ash Park

e.    Little Sutton Parish Council – Burial Fees query.

8.    To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.  Plans may be considered at the meeting if received after the agenda is published.

9. To resolve to confirm a date for the Parks Meeting and Inspection

10.To resolve to discuss proposals from the Civic Society for artwork at the Common Pit

11. Update on Outstanding Tasks.

i)    Siting of new speed signs.

ii)     Speed Watch

iii)    Funding applications.

12. To confirm meeting of the Events Committee

13. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

13 – APPENDIX a) To resolve to support the proposed project to upgrade the Skate Park in Cinder Ash Park

Action: The Council resolved to support the Skatepark project and to assist with the project if required.

14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

15. To resolve to discuss Legal Matters and approve any actions required.

1.    APOLOGIES FOR ABSENCE

Apologies were received from Cllrs D Cawthorn, N Redican and R Barber

2.    TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

3.    NOTES OF THE PARISH COUNCIL MEETING HELD ON  22 JULY 2021

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 22 JULY 2021

4.    CLERKS REPORT

The Clerk reported that:

• James Dean Fair would be arriving on 27 September 2021 and leave the following Sunday.
• The fences in the Cemetery and Cinder Ash Park had now been erected and they seem to be having a positive effect.
• The gas supply would be fitted the week commencing 04 October 2021. Cadent would also be completing the groundworks 

5.    CHAIRMAN’S REPORT

The Chairman stated that:

• He had been sad to receive Cllr N Redican’s resignation which left a vacancy on the Council due to his relocation.
• The security patrols were continuing to be effective however there seemed to be a problem with gas canisters near the big swings in Cinder Ash Park which had not been a problem before but he would advise the security patrols.
• The Council had received calls relating to trees in Cinder Ash but the trees looked in good order and there were no matters of concern in the tree report.
• He and Cllr D Cawthorn had walked the parks and churchyard and all were in good order, He also asked that his thanks to Cllr d Cawthorn’s son be recorded in the minutes for all of the hard work he does in the parks on a volunteer basis.

6.    FINANCIAL MATTERS

a)    TO RESOLVE TO APPROVE INVOICES FOR PAYMENT

Action: Payments for a total of £6795.24

b)    CLEARED PAYMENTS SINCE LAST MEETING

Cleared payments of £ 8129.38

7.    CORRESPONDENCE

a.    To note General Correspondence

b.    Lincs CC – Repainting of Cross Keys Bridge – Sutton Bridge

c.    Sir John Hayes MP – Event Queries

Action: The Chairman stated that he had been disappointed in the lack of response to the Parish Council from Sir John Hayes MP, Ward Members and SHDC. Everyone seemed to be uncontactable and working from home

d.    Resident – Trees in Cinder Ash Park

Action: The tree report did not indicate works was required. The Clerk to advise the resident of the Tree Policy and advise the Council are unable to carry out cosmetic works to TPO trees and all works required the permission of SHDC.

e.    Little Sutton Parish Council – Burial Fees query

Action: The Council resolved to advise the correspondent that the Cemetery Fees applied and to make exceptions would set a precedent. It was also felt it was unfair to give discounts to residents outside of the parish at the expense of Long Sutton Council Tax payers.

8.    TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE.  

9.    TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION.

Action: The Council resolved to carry out an inspection of the Parks and Cemetery. The Chairman to confirm a date with Cllr Cawthorn.
 
10.     TO RESOLVE TO DISCUSS PROPOSALS FROM THE CIVIC SOCIETY FOR ARTWORK AT THE COMMON PIT.

The Clerk advised that the Council had received an email from the Civic Society and they were disappointed at the Council’s decision to not support art work in the Common Pit and they also relinquished any further maintenance for the Common Pit.

Action: The Council resolved to contact the Council’s grounds maintenance contractor to request a quote for periodic grounds maintenance works in the Common Pit to keep it tidy.

11. UPDATE ON OUTSTANDING TASKS.

i)    Siting of new speed signs.

ii)   Speed Watch

Action: Cllr Heinrich-Tiller advised that he had returned the Speed Watch equipment and speed reactor signs to the Council due to lack of volunteers.

iii)    Funding applications.

Action: Cllr F Heinrich-Tiller advised that he would require two further quotes for the window funding application. Guarantees, Warranties and reviews were also required. A breakdown of costs of the for the first quote was required and a balance only quote was not acceptable.

He also advised that he had begun the Awards for All Application.

12. TO CONFIRM MEETING OF THE EVENTS COMMITTEE

Action: The Council resolved to hold a Committee Meeting after the Clerk returns from Annual Leave.

13.       MEMBERS COMMENTS

Cllr E Adams advised that a bonfire had been lit near to the new seat adjacent to the Lincs C C footpath in Cinder Ash Park.

11.    RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved to go into closed session.

This part of the  meeting closed at 8.15 p.m.