2019 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council

Held on Thursday 24 October 2019 commencing at 7.00 p.m.

At the Former Reform Church, London Road, Long Sutton

Present: With Cllr J Clarey in the Chair there were present: Councillors Mrs R Barber, T Watts, F Heinrich-Tiller, E Adams, M Ladbrook, F Light

01 Members of the Press. 04 Members of the Public. D Cllrs D Wilkinson, D Cllr J Tyrrell,

D Cllr A Tenant

OPEN FORUM: D Cllr J Tyrrell advised that there would be a further Speed Watch Training event on 04 November 2019 commencing at 6.00 p.m. There had been 2 prosecutions in the District due to the Speed Watch Scheme. He also encouraged people to nominate people for the SHDC Pride Awards. He advised that he had been advised that S106 Funding could be applied for using s form from SHDC.

Poppy Appeal Coordinator Richard King advised that the Remembrance Parade would take place at 2.15 p.m. on 10 November 2019 followed by a Church Service at 2.30 p.m. A Road closure was in place for the parade. 51 Poppy Boxes had been distributed around the town. He also thanked the Parish Council for the good wishes following his wife’s accident adding that it had meant a lot to them and their family.

A member of the Civic Society advised that the new development in Station Road would be called Thompson Close and thanked the Council for their support regarding the matter.

RESPONSE: The Chairman thanked everyone for their comments and information.

The Clerk advised that SHDC had advised her that there would be no S106 funds available for Long Sutton from future developments including Seagate Road and that the S106 Funding had been allocated for education and health and asked why SHDC did not adopt CIL Legislation instead of S106 so that Parishes received the funding directly for developments in their Parish. In addition, asked why Long Sutton had not been allocated funds from a £500,000 budget allocated to Holbeach and Spalding and why Parishes would wish to take a loan from a £500,000 SHDC Funding pot paying interest when they could simply add any funds required on the Parish Precept.

D Cllr J Tyrrell advised that the £500,000 for Holbeach was heritage funding and he was unsure regarding the other matters.

AGENDA

1. To resolve to Elect a Chairman

2. To receive Apologies for Absence and reasons given

3. To receive Declarations of Interests and DPIs

4. To resolve to adopt the Notes of the Parish Council Meeting held on 26 September 2019 as minutes of the meeting.

5. To receive the Clerks Report on matters outstanding

6. To receive the Chairman’s Remark’s.

7. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since Last Meeting

8.To resolve to consider and approve the application for a Fireworks event by the Parkside Club.

9. To resolve to discuss the current issues relating to parking on the grass by spectators/ players LSAFC.

10. Correspondence

a. To note general correspondence.

11. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. Plans may be considered at the meeting if received after the agenda is published

12. To resolve to consider discuss requesting SHDC consider implementing Community Infrastructure Levy and consult other Parishes for support.

13. To receive reports from Outside Bodies representatives

14.Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

15. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

1. TO RESOLVE TO ELECT A CHAIRMAN

Cllr Mrs R Barber proposed Cllr J Clarey for Chairman, seconded Cllr M Ladbrook.

There being no other nominations Cllr J Clarey was elected as Chairman.

2. APOLOGIES FOR ABSENCE

Apologies were received from Cllr D Cawthorn and P Sayers

3. TO RECEIVE DECLARATIONS OF INTEREST.

Cllr F Light declared an interest in matters on the Agenda relating to the Long Sutton Athletic Football Club.

4. NOTES OF THE PARISH COUNCIL MEETING HELD ON 26 SEPTEMBER 2019

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 26 SPETEMBER 2019 with the following amendment.

Page 24/19 – Line 6 – delete “Heinrich-Jones” and insert “Heinrich-Tiller”.

5. CLERKS REPORT

The Clerk reported that:

• Dog fouling had been thrown in the playground of the Cinder Ash pre-school and a dog bin in Winfrey Park had been uprooted and dog fouling thrown around the park.
• The West Street car park adjacent to the Royal British Legion would be closed at 6.00 p.m. due to anti-social behaviour and a request from Lincolnshire Police.
• The gym equipment was on order and would be erected in early December 2019 weather permitting.
• The Christmas event would be held on 08 December 2019 and the Christmas lights would be erected at the end of November.
• The road closure and licences had been obtained for the event.

6. CHAIRMAN’S REPORT

The Chairman stated that:

• He and the Clerk had both received Long Service Awards from LALC and the Clerk had received a nomination for the Lincolnshire Clerk of the Year award.

7. FINANCIAL MATTERS

a. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £27957.65 were cleared since the last meeting.

b. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £13187.71 approved for payment.

8. TO RESOLVE TO CONSIDER AND APPROVE THE APPLICATION FOR A FIREWORKS EVENT BY THE PARKSIDE CLUB

Cllr F Light declared an interest due to providing catering services for the event.

Action: The Council resolved to discuss the matter in closed session along with Item 9 of the Agenda.

9. TO RESOLVE TO DISCUSS CURRENT ISSUES RELATING TO PARKING ON THE GRASS BY SPECTATORS/PLAYERS LSAFC

Action: The Council resolved to discuss the matter in closed session.

10. CORRESPONDENCE

RAF Marham -Community Information Event, 30 October 2019, 2.00 p.m. – 6.00 p.m.

Long Sutton RBL – Remembrance Parade, 2.00 p.m., 10 November 2019

Action: The Council resolved that Cllr D Cawthorn lay the wreath on behalf of the Parish Council.

Lincs C C, Communities Team – Good Neighbour Scheme, project meeting, 28 October, 1.p.m. – 3.00 p.m. St Mary’s Church, Long Sutton.

SHDC – Proposed Road Name for new development in Station Road Long Sutton – Thompson Close.

Action: The Council resolved that they had no objections to the proposed name.

11. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS AS CONSULTEE.

12. TO RESOLVE TO CONISDER DISCUSS REQUESTING SHDC CONSIDER IMPLEMENTING COMMUNITY INFRASTRUCTURE LEVY AND CONSULT OTHER PARISHES FOR SUPPORT

Action: The Council resolved to request SHDC explain why they do not implement CIL Legislation and why S106 monies are not available to parishes. In addition, to ask why funding of £500,000 is only available to Holbeach and Spalding and not Long Sutton and why £500,000 is being made available to Parishes but charged interest as per recent articles in the Press.

13. REPORTS FROM OUTSIDE BODIES

No matters reported.

14. MEMBERS COMMENTS

Cllr F Light advised the Council of anti-social behaviour in the town and in particular involving a vulnerable adult.

Cllr T Watts advised that all incidents should be reported to the police directly.

Cllr F Heinrich-Tiller advised that the Speed Watch Group required more volunteers, the first Auction would be held on Friday 25 October 2019 in the Market Place, auctions would initially be held once per month and a 20% commission charge would be made to sellers, he asked how the gym equipment and illumination of the War Memorial were progressing.

The Clerk advised that the gym equipment had been ordered and she had recently received a list of contractors to contact.

15. RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved to go into closed session.

The meeting closed at 8.00 p.m.