2019 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council

Held on Thursday 25 July 2019 commencing at 7.25 p.m.

At the Former Reform Church, London Road, Long Sutton

Present: With Cllr D Frith in the Chair there were present: Councillors Mrs R Barber, J Clarey, T Watts, N Redican, F Heinrich-Jones, E Adams, M Ladbrook

0 Members of the Press. 01 Members of the Public. D Cllr J Tyrrell

OPEN FORUM- D Cllr J Tyrrell advised that he may not be able to make all Parish Council Meetings due to SHDC Group Meetings but added that D Cllr D Wilkinson would keep him updated should he be absent from the meeting. He also advised that the garden waste collection in Long Sutton had been very successful

RESPONSE: The Chairman asked who the Parish Council would contact for S106 funding for Parish projects and also the contractor for the development in Station Road. He asked if SHDC would now look at reinstating the Garden Waste Collections due to the success of the recent one.

Cllr J Tyrrell advised that GEDA Construction were the contractors for the Station Road development and Phil Norman, Planning Officer, SHDC was the person to contact regarding S106 funding and that he and D Cllr Wilkinson would continue to fund further Garden Waste collections.

AGENDA

1. To receive Apologies for Absence and reasons given

2. To receive Declarations of Interests and DPIs

3. To resolve to adopt the Notes of the Parish Council Meeting held on 27 June 2019 as minutes of the meeting.

4. To receive the Clerks Report on matters outstanding

5. To receive the Chairman’s Remark’s.

6. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since Last Meeting

c. To review the Long Sutton Athletic Football Club Pitch Fees

7.To resolve to discuss the unauthorised use of the Town Parks for organised events.

8. To resolve to approve a request for a meeting with the SHDC Portfolio Holder responsible for the parks and implementing Bylaws relating to dogs on leads in the Town Parks.

9. Correspondence

a. To note general correspondence.

b. E-mail Resident – Implementation of Dog Bylaws in the Park and on the Lincs C C Footways in the Cinder Ash Park.

c. Long Sutton Army Cadets – Request for permission to use the Cinder Ash Park for exercises and drills.

d. Long Sutton Athletic Football Club – Request to enhance the size of the existing cess pit.

e. Sutton Bridge Parish Council – Invitation to RAF Memorial Service. Sunday 01 September 2019 commencing at 3.00 p.m.

f. Lincolnshire County Council – Changes to the Mobile Library Service

g. Resident – Re-location of Exclusive Right.

10. To resolve to fence off part of the Daniels Gate Allotments to prevent access and camping.

11. To resolve to consider the feasibility of reinstating the Weekly Street Auction

12. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. Plans may be considered at the meeting if received after the agenda is published.

13. To resolve to confirm a date for a Public Meeting to request permission to access Capital Funds raised from Land Sale

14. To receive reports from Outside Bodies representatives

15. To resolve to discuss and approve proposed works to the Parkside Cess Pit

16.Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

17. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

1. APOLOGIES FOR ABSENCE

Apologies were received from Cllrs R Barber, D Cawthorn and D Cllr D Wilkinson

2. TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 27 June 2019

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 27 June 2019.

4. CLERKS REPORT

The Clerk reported that:

• The Community Warden and the Dog Warden were now completing regular visits to the town parks and around the town.
• Complaints had been received from resident unable to safely use the Cemetery Drive due to cars overhanging the drive whilst parked for the football.
• R King Memorials had advised that they would level up the areas of the cemetery which had sunk.
• She had been advised that E-On would not carry out the proposed works to the War Memorial but she had contact Western Distribution for a quote.

5. CHAIRMAN’S REPORT

The Chairman stated that:

• The old butchers building on the corner of Bull Lane had been refurbished.
• The rear of the Bull Hotel had been fenced off and made secure.
• There were now only 3 speed watch volunteers and they had carried out recent checks. On the most recent one 3 cars had been recorded for speeding and one had been abusive, more volunteers were needed and Cllr F Heinrich-Tiller had now taken over as the Long Sutton Speed Watch Co-ordinator.

6. FINANCIAL MATTERS

a. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £4796.52 were cleared since the last meeting.

b. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £ 2981.66 approved for payment.

c. TO REVIEW THE LONG SUTTON ATHLETIC FOOTBALL CLUB PITCH FEES.

Action: The Council resolved to request a copy of the Club accounts which would have been submitted to the Lincs FA and place the matter on the Agenda for the next meeting.

d. TO RESOLVE TO CONSIDER AND APPROVE A GRANT TO THE LONG SUTTON BAPTIST HOLIDAY CLUB

Action: The Council approved a grant of £400.00 to the holiday club.

e. TO RESOLVE TO DISCUSS AND APPROVE CONTRBUTING TO THE PURCHASE OF A SEAT IN PARTNERSHIP WITH THE CIVIC SOCIETY.

Action: The Council resolved to contribute two thirds of the total cost of the seat in Park Lane.

7. TO RESOLVE TO DISCUSS THE UNAUTHORISED USE OF THE TOWN PARKS FOR ORGANISED EVENTS.

The Clerk advised that a Colour Run and Boot Camp had been held without permission or submission of the relevant insurances etc.

Action: The Council resolved to contact both organisers and advise them of the correct procedures and forward a Park Hire Form to them for completion.

8. TO RESOLVE TO APPROVE A REQUEST FOR A MEETING WITH THE SHDC PORTFOLIO HOLDER RESPONSIBLE FOR PARKS AND RELATING TO BYLAWS RELATING TO DOGS ON LEADS IN THE TOWN PARKS.

The Clerk advised that matters had improved in the park since the more regular visits from the Community Wardens and the Dog Warden.

Action: The Council resolved to write to all Long Sutton Ward Members to request that the existing Public Space Order for the district is extended to cover all parks and town centres in the District and not solely Spalding town centre to give more powers to the Council regarding the issues in the parks

9. CORRESPONDENCE

a) To note General Correspondence:

b) E-mail Resident – Implementation of Dog Bylaws in the Park and on the Lincs C C Footways in the Cinder Ash Park.

Action: The Council resolved to advise the resident that there is a legal Bylaw in place and will be enforced by the SHDC Dog Warden and Community Officers.

c) Long Sutton Army Cadets – Request for permission to use the Cinder Ash Park for exercises and drills.

Action: The Council resolved to approve the request on condition the relevant insurances and Hire Forms were completed.

d) Long Sutton Athletic Football Club – Request to enhance the size of the existing cess pit.

Action: The Council resolved to leave the matter in abeyance until the issues regarding parking issues and traffic management plan were in place and enforced.

e) Sutton Bridge Parish Council – Invitation to RAF Memorial Service. Sunday 01 September

2019 commencing at 3.00 p.m.

No Action required

f) Lincolnshire County Council – Changes to the Mobile Library Service

No Action required

g) Resident – Re-location of Exclusive Right.

Action: The Council resolved to advise the resident that the existing plot could be re-allocated but they were unable to other reserve plots.

10. TO RESOLVE TO FENCE OFF PART OF THE DANIELS GATE ALLOTMENTS TO PREVENT ACCESS AND CAMPING.

Action: The Council resolved to erect fencing similar to that used in the Winfrey Park from Oakfield fencing due to the safety and security concerns.

11. TO RESOLVE TO CONSIDER THE FEASIBILTY OF REINSTATINFG THE WEEKLY STREET AUCTION:

Action: The Council resolved that Cllr F Heinrich – Tiller contact the SHDC portfolio holder for the Friday Market for further details because SHDC hold the Charter for the Market Place on a Friday.

12. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS AS CONSULTEE.

13. TO RESOLVE TO CONFIRM A DATE FOR A PUBLIC MEETING TO REQUEST PERMISSION TO ACCESS CAPITAL FUNDS RAISED FROM THE LAND SALE.

Action: The Council resolved to hold a site meeting to discuss the outdoor gym and that there would be no requirement to use the Capital Reserves at present but to contact SHDC relating to S106 funding for the project.

14. REPORTS FROM OUTSIDE BODIES

No matters reported.
.
15. TO RESOLVE TO DISCUSS AND APPROVE PROPOSED WORKS TO THE PARKSIDE CESS PIT.

Action: The Council resolved to defer the request until the receipt of a traffic management plan for match days/training days and events as previously requested from LSAFC.

15 A) – TO RESOLVE TO RECOMMEND PROPOSAL TO NAME A ROAD AFTER MR RICHARD THOMPSON ON THE NEW STATION ROAD DEVELOPMENT.

Action: The Council resolved to submit a proposal to the developer and SHDC to name a road after Mr Richard Thompson.

16. MEMBERS COMMENTS

No Matters raised.

17. RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved that there was no requirement to go into closed session.

The meeting closed at 8.52p.m.