2019 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council

Held on Thursday 28 February commencing at 7.00 p.m.

At the Former Reform Church, London Road, Long Sutton

Present: With Cllr D Frith in the Chair there were present: Councillors Mrs R Barber, D Spencer-Churchill, J Clarey, P Sayers.

0 Members of the Press. 03 Members of the Public.

AGENDA

1. To receive Apologies for Absence and reasons given

2. Police Matters – To resolve to receive reports and to advise Lincs Police of any policing matters

3. To receive Declarations of Interests and DPIs

4. To receive written reports from County and District Councillors

5. To resolve to adopt the Notes of the Parish Council Meeting held on 24 January 2019 as minutes of the meeting.

6. To receive the notes of the Planning Committee and Parks and Cemeteries Committee

7. To receive the Clerks Report on matters outstanding

8. To receive the Chairman’s Remark’s.

9. To receive an update on the Parish Council Speed Watch Scheme and resolve to approve the purchase of the required equipment.

10. To resolve to discuss and approve an application from the Parkside Club to hold a Public Fireworks Event and approve any actions required.

11. To resolve to confirm a date for a Parks and Cemeteries Meeting.

12. To resolve to adopt a draft Policy to allow the provision of Memorial Seats in the town Parks

13. To resolve to approve the Draft Newsletter for circulation.

14. To resolve to receive reports from the Chairman of Committees

15. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since Last Meeting

16. Correspondence

a. To note general correspondence.

17. Highway Matters.

a. To report receipt of any Highways correspondence.

b. To report any highways matters to the council.

18. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. Plans may be considered at the meeting if received after the agenda is published.

H11-0092-19-FULL - Alterations and extension to bungalow, including new roof covering and brick and render facade and new roof to existing garage. HOMEFIELDS JARVIS GATE LS

H10-0136-19-FULL-The construction of a new Pea Plant Enclosure PRINCES LIMITED BRIDGE ROAD Princes Ltd.

H11-0160-19-FULL-Proposed single storey extension including internal. BRUNSWICK VILLA 6 WISBECH ROAD

H11-0134-19-FULL-Proposed vehicular access. Spendlas Farm 129 St James Road. Neaverson Growers Ltd

H11-0104-19-RESERVED MATTERS-Proposed house and detached garage (Outline application H11- 0124-18) Plot to the rear of 5 The Wentworths Long Sutton. Mr Robert Spenceley

H11-0916-16-FULL- Proposed redevelopment of existing haulage yard for 40 dwellings. Station Road Long Sutton. Nene Transport (Lincs) Ltd AMENDMENT -Removal of office building proposed to be converted into 4 flats to be demolished and 2 houses and 2 flats constructed

19. To receive reports from Outside Bodies representatives

20. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

21. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

1. APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllrs C Moore, D Cawthorn and D Cllrs L Eldridge and J Tyrrell.

2. POLICE MATTERS.

No matters were reported.

3. TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

4. TO RECEIVE WRITTEN REPORTS FROM COUNTY AND DISTRICT COUNCILLORS.

No matters reported in the absence of the District and County Councillors

5. NOTES OF THE PARISH COUNCIL MEETING HELD ON 24 JANUARY 2019

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 24 January 2019

6. NOTES OF THE PLANNING AND PARKS AND CEMETERIES COMMITTEE MEETINGS.

No minutes were presented to be received by the council.

7. CLERKS REPORT

The Clerk reported that:

• The Council had been successful with the Grant Application to the Grange Windfarm Fund and a grant of £5000.00 had been awarded for the illumination of the War Memorial.
• The newly planted trees were still in place though one stake had been removed from the tree in Cinder Ash Park.
• The Cemetery Extension Planning Application had been submitted and accepted and was now out to Consultation. D Fairchild-Fenton had visited the site and advised that burials should be 10 mtrs away from the tree to prevent damage to the tree root.
• An officer from SHDC would be visiting the Parish Council Office on Monday 04 March 2019 at 10.00 a.m. to discuss the Public Open Space Orders if Councillors wished to attend.

8. CHAIRMAN’S REPORT

The Chairman advised that:

• The Cemetery Extension Plan was now out for consultation and a good supporting statement had also been submitted and added that if the Application was refused the Council would look to Appeal. He added the other options would be to reuse old burial grounds, a new cemetery at a cost of over £600,000 or no addition burial provision when the present Cemetery is full. He urged residents to support the application. He added that if Sport England objected the Council should advise that the Junior Football Club pitches are closer and if this objection was made and upheld the Council would need to review the use of the junior pitches.
• Cllrs J Clarey, C Moore and D Frith had planted 20 flowering cherry trees in the Winfrey Park to mark the 100 years of the Royal Air Force and 3 Lime trees in Cinder Ash Park to replace felled trees
• The Newsletter did remind everyone of the Parks Bylaw that states that dogs should be kept on a lead in the parks.

9. TO RECEIVE AN UPDATE ON THE PARISH COUNCIL SPEED WATCH SCHEME AND RESOLVE TO APPROVE THE PURCHASE OF THE REQUIRED EQUIPMENT.

The Chairman advised that four people had attended the recent training in Spalding and he had been advised of the equipment required which would be at a cost to the parish. The cost of the equipment was £525.26. He asked if the Council would approve the purchase of the equipment. He also asked if the speed reactor signs could be used by the Speed Watch Team.

The Clerk advised that the Speed Reactor signs had been left too long and had reverted to factory settings. In addition, they required 2 people to erect them and take them down. The signs also had to be taken down and re-charged as one unit which was heavy.

Cllr Mrs R Barber proposed that the budget for the illumination of the War Memorial be re-appropriated to purchase two new Speed Reactor signs.

Action: The Council resolved to purchase two Speed Reactor Signs with a Bluetooth facility and to purchase the required equipment for the Community Speed Watch Team.

10. TO REESOLVE DISCUSS AND APPROVE AN APPLICATION FROM THE PARKSIDE CLUB TO HOLD A PUBLIC FIREWORKS EVENT AND APPROVE ANY ACTIONS REQUIRED.

Action: The Council resolved to approve the application in principle on condition of receipt of all insurances, risk assessments and an approved Events Management Plan approved by the Lincolnshire CC Safety Action Group Committee.

11. TO RESOLVE TO CONFIRM A DATE FOR THE PARKS AND CEMETERIES COMMITTEE.

Action: The Council confirmed a Parks Inspection would take place on 4 March 2019 commencing at 2.00 p.m. meeting at the Parish Council Office. The Clerk to liaise with the Chairman of the Parks and Cemeteries Committee.

12. TO RESOLVE TO APPROVE A DRAFT POLICY TO ALLOW THE PROVISION OF MEMORIAL SEATS.

Action: The Council resolved to allow seats to be purchased and erected in the town parks with the Council sourcing the seats and installation as a package of approximately £800.-£1000.00 the seats to be of a recyclable material to omit the need for maintenance. MCR to confirm cost of plinth and installation.

13. TO RESOLVE TO APPROVE THE DRATF NEWSLETTER FOR CIRCULATION.

Action: The Council approved the Draft Newsletter for circulation.

14. TO RECEIVE REPORTS FROM CHAIRMAN OF COMMITTEES

No matters were reported.

15. FINANCIAL MATTERS

c. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £2429.90 were cleared since the last meeting.

d. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £ 10504.25 be approved for payment.

16. CORRESPONDENCE

a) To receive general correspondence.

All general correspondence circulated prior to the meeting.

Princes Food - Invitation to Residents Liaison Meeting, 7 March 2019 commencing at 6.00 p.m. at Princes Food factory offices.

Residents – Thank you letter from the family of D Tennant for the naming of Tennants Close after their relative.

17. HIGHWAYS MATTERS

a) To receive highways correspondence.

No Matters reported

18. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS AS CONSULTEE.

19. REPORTS FROM OUTSIDE BODIES

No matters were reported.

20. MEMBERS COMMENTS

Cllr J Clarey stated that SHDC had issued an apology in the Local Press to the Clerk regarding the West Street Car Park issues which was deserved after the flak the Council and the Clerk had received.

The Clerk advised that she had requested the apology because she was fed up with being blamed for matters relating to mistakes by SHDC and District Ward Members and felt she had to make a stand and she was glad the unfounded comments in the SHDC Statement regarding the car parks had been retracted after being posted on Social Media and read in public meetings.

21.RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved that there was no requirement to go into closed session.

The meeting closed at 8.12 p.m.