2019 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council

Held on Thursday 16 May 2019 commencing at 7.25 p.m.

At the Former Reform Church, London Road, Long Sutton

Present: With Cllr D Frith in the Chair there were present: Councillors Mrs R Barber, J Clarey, P Sayers, T Watts, D Cawthorn, F Pearson, E Adams

0 Members of the Press. 06 Members of the Public. D Cllrs A Tennant, D Wilkinson and J Tyrrell

OPEN FORUM- D Cllr A Tenant thanked everyone present for voting to re-elect him in the recent Local Elections. He added that it was good to see a strong Parish Council and he would assist the Parish Council with the important matters of car parking, the Market and the Cemetery. He had also received a complaint with regard to the footpath in the Cemetery.

D Cllr D Wilkinson introduced himself as a new District Councillor and he would be ready to assist the Parish Council in the future. He also asked if a Finance Report could be provided to the Public.

D Cllr Tyrrell stated that the Royal British Legion were in urgent need of volunteers to carry out the annual Poppy Appeal and anyone interested should contact the Branch Secretary.

RESPONSE: The Chairman welcomed everyone to the first meeting of the new Parish Council and congratulated the newly elected District Councillors.

The Clerk advised that the Finance Report provided to Councillors contained personal staff data and were not for public circulation but she would provide a Finance Report in future with the Data removed.

D Cllr Wilkinson stated that staff salaries were in the public interest.

The Clerk advised that under GDPR regulations only salaries of staff earning over £50,000 were published.

AGENDA

1. To receive Apologies for Absence and reasons given

2. Police Matters – To resolve to receive reports and to advise Lincs Police of any policing matters

3. To receive Declarations of Interests and DPIs

4. To resolve to adopt the Notes of the Parish Council Meeting held on 28 March 2019 as minutes of the meeting.

5. To receive the Clerks Report on matters outstanding

6. To receive an update with regard to the illumination of the War Memorial

7. To receive the Chairman’s Remark’s.

8. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since Last Meeting

c. To resolve to discuss and approve quote for outdoor fitness equipment

9. Correspondence

a. To note general correspondence.

E-Mail – Request for consideration of holding a Dickensian Christmas Event

E-Mail – Thank you for planting of trees in Winfrey Park

10. To confirm a meeting with the Long Sutton Athletic Football Club

11. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. Plans may be considered at the meeting if received after the agenda is published.

H11-0421-19- FULL- Proposed games room, 42 STATION ROAD LONG SUTTON

H11-0447-19-FULL- Replacement garage with games room above. HALL MARSH HOUSE 54 LITTLE LONDON

H11-0419-19-FULL-Extension to rear of bungalow. LA COSECHA DANIELS GATE

H11-0443-19-FULL-Proposed bungalow. Adjacent: 29 Delph Road Long Sutton

12. To receive reports from Outside Bodies representatives

13.To consider an application for Co-option to the Council

14.Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

15. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

1. APOLOGIES FOR ABSENCE

No apologies were received.

2. POLICE MATTERS.

The Clerk advised that the Police would no longer be attending Parish Council and it would no longer be part of the police remit to do so.

3. TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

4. NOTES OF THE PARISH COUNCIL MEETING HELD ON 28 March 2019

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 28 March 2019.

5. CLERKS REPORT

The Clerk reported that:

• The speed watch signs and workwear had been received
• The speed reactor signs had been received and were now in place on Gedney Road and London Road.

6. TO RECEIVE AN UPDATE WITH REGARD TO THE ILLUMINATION OF THE WAR MEMORIAL.

The Clerk advised that E-On had advised that they were unable to quote or carry out the work to illuminate the War Memorial.

Action: The Council resolved to request a meeting with the E-On representative to discuss the matter.

7. CHAIRMAN’S REPORT

The Chairman stated that

• it was nice to have the same team with additions to the Council. He hoped that everyone would work together proactively to enhance the parish resources and environment.
• It was hoped to install exercise equipment for all to use and he was pleased that all 20 recently planted cherry trees were in leaf.
• the Lime trees were also in leave but he had needed to replant one tree that had been lifted out in the Winfrey park.

The Chairman also welcomed everyone to the first meeting of the new Council.

8. FINANCIAL MATTERS

a. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £16163.35 were cleared since the last meeting.

b. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £ 2064.53 be approved for payment.

9. CORRESPONDENCE

a) To receive general correspondence.

E-Mail – Request for consideration of holding a Dickensian Christmas Event

Action: The Council resolved that a Working Party be formed to discuss the idea and meet with the resident who wished to hold the event. Cllrs J Clarey, R Barber and F Pearson were appointed to the Working Party.

E-Mail – Thank you for planting of trees in Winfrey Park

10. TO CONFIRM A MEETING WITH LONG SUTTON ATHLETIC FOOTBALL CLUB

Action: The Council confirmed that the Parks and Cemetery Committee meet with the LSAFC on Monday 20 May 2019 at 7.00 p.m. in the Parish Council Meeting Room. A Parks and Cemetery Committee Meeting would take place at 6.00 p.m. to discuss matters in hand prior to the meeting

11. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS AS CONSULTEE.

12. REPORTS FROM OUTSIDE BODIES

Sowters Charity – Cllr D Frith reported that the End of Year Finance Statement for the Charity had been provided to the Parish Council.

13. TO CONSIDER APPLICATION FOR CO-OPTION TO THE COUNCIL.

The Clerk advised that two applicants had completed the required Application Form and Declaration.

A third letter had been received from a resident wishing to be considered.

The Chairman advised that a member of the Public present at the meeting had also express an interest in the vacancies on the Parish Council.

Action: The Council resolved to Co-opt the two applicants who had completed their Application Form and Declaration. The Clerk to forward the relevant forms to the two other interested parties and place the Co-option of Members on the next Agenda for consideration.

14. MEMBERS COMMENTS

Cllr D Frith requested that the provision of Play Equipment be placed on the Agenda for the next Meeting.

15.RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved that there was no requirement to go into closed session.

The meeting closed at 8.40 p.m.