2019 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council

Held on Thursday 26 September 2019 commencing at 7.00 p.m.

At the Former Reform Church, London Road, Long Sutton

Present: With Cllr D Frith in the Chair there were present: Councillors Mrs R Barber, J Clarey, T Watts, F Heinrich-Jones, E Adams, M Ladbrook

02 Members of the Press. 01 Members of the Public. D Cllr J Tyrrell D Cllr A Tenant

OPEN FORUM: A resident advised that she was in attendance in relation to proposals regarding a seat in Daniels Gate and a road name but the Clerk had advised her prior to the meeting of the ongoing process and she had no other matters to raise.

A representative of the LSAFC advised that the funds the Council were proposing to spend on outdoor gym equipment could be better spent and that the facility would not be used.

RESPONSE: The Chairman advised that the outdoor gym was for the use of a wide age range from young adults to more senior users. It was important to provide facilities for all age ranges and at present there were no facilities for the older demographic of the town. The Council were trying to encourage everyone no matter what age to exercise

D Cllr Tennant advised that he had raised with Lincolnshire Police the issue of PCSOs and Police Officers not attending Parish Council meetings and he had been advised that it had been the decision of the local Inspector due to staff and finance constraints. However, the Inspector had been confident that extra resources for Lincolnshire would be provided following additional funding from Government.

The Chairman asked D Cllr J Tyrrell if any Section 106 funding was available for the Parish Council to access to enhance facilities.

D Cllr J Tyrrell advised that Section 106 funding was available by completing a form and he confirmed that the Section 106 funding for the proposed Seagate Road development had not yet been accessed.

The Clerk advised that the Parish Council had been advised that the Section 106 funds for Seagate Road had been allocated and no funds would be available.

D Cllrs J Tyrrell and A Tennant advised that they would look into the matter and report back to the Council.

The Chairman asked why SHDC did not apply Community Infrastructure Levy instead of Section 106 in order for Parishes to receive funds directly.

D Cllr J Tyrrell advised that he was unsure.

AGENDA

1. To receive Apologies for Absence and reasons given

2. To receive Declarations of Interests and DPIs

3. To resolve to adopt the Notes of the Parish Council Meeting held on 25 July 2019 as minutes of the meeting.

4. To receive the Clerks Report on matters outstanding

5. To receive the Chairman’s Remark’s.

6. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since Last Meeting

c. To resolve to purchase 3 seats for the Cinder Ash Park

d. To review the Long Sutton Athletic Football Club Pitch Fees

7.To resolve to confirm the siting of the Gym Equipment as per the plan.

8. To resolve to discuss the current issues relating to parking on the grass by spectators/ players LSAFC.

9. Correspondence

a. To note general correspondence.

b. Long Sutton Athletic Football Club – Request to enhance the size of the existing cess pit

c. Long Sutton Athletic Football Club – Request for wooden compound 10mtrs x 2mtrs to store goal posts.

d. Chairman SHDC _ Invitation for the Chairman of LSPC to attend the Civic Service on Sunday 13 October 2019. 3.00 p.m.

e. Lincolnshire County Council – Changes to Lincs C C Contracts

f. John Hayes MP – Expansion of Skate Park Enquiry.

g. SHDC – Response to LCPC Complaints relating to SHDC (Off Street Parking Places) (Civil Enforcement) (Amendment No. 1) 2019

h. SHDC – S106 Funding.

i. SHDC – Response to request for the re-instatement of the Garden Waste Collection Service.

j. SHDC – Developer Road Name Suggestion for Land Rear of 44 Bridge Road.

10. To resolve to erect fence/hedgerow to depict Cemetery extension and to ensure

Planning Consent remains in force.

11. To resolve to consider the feasibility of reinstating the Weekly Street Auction

12. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. Plans may be considered at the meeting if received after the agenda is published.

13. To receive reports from Outside Bodies representatives

14.Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

15. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

1. APOLOGIES FOR ABSENCE

Apologies were received from Cllr D Cawthorn and D Cllr D Wilkinson

2. TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 25 JULY 2019

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 27 JULY 2019.

4. CLERKS REPORT

The Clerk reported that:

• Emergency tree works had been carried out in Winfrey Park following the discovery of broken boughs in a tree which posed a danger to users.
• There had been reports of drug use in the Town Parks and anti-social behaviour by a group of young people.
• There had been reports of anti-social behaviour in the vicinity of the Co-op and the public toilets and car park in West Street.
• A tree branch had fallen following a storm in the Cinder Ash Park dog run and the removal of the branch was in hand.
• Correspondence had been received regarding knotweed issues which due to possible legal implications should be discussed in Closed Session.
• Western Distribution had confirmed that they could connect the War Memorial Lighting but were unable to install the lighting.
• The documents for the Parkside Fireworks Event had been received and would need to be read and approved by the Council in order to grant permission.

D Cllr J Tyrrell advised that he would provide a list of approved contractors who may be able to assist with the War Memorial Project and would forward them to the Clerk.

5. CHAIRMAN’S REPORT

The Chairman stated that:

• He and Cllrs E Adams, F Heinrich-Tiller, Long Sutton Speed Watch Members had taken part in Project Edward with the assistance of a local PCSO to promote the Speed Watch Group.
• He and Cllr J Clarey had visited a Parish in Leicestershire to look at an outdoor gym and other facilities to assess the standard of equipment and layout provided by FLP and it was an excellent facility.

6. FINANCIAL MATTERS

a. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £27945.65 were cleared since the last meeting.

b. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £13187.51 approved for payment.

c. TO RESOLVE TO PURCHASE 3 SEATS FOR THE CINDER ASH PARK

Action: The Council resolved to install 3 seats in Cinder Ash Park, the sites to be confirmed by the Parks and Cemetery Committee. The seats to be sponsored by Cllr D Frith, D Cllr J Tyrrell and D Cllr A Tennant. D Cllr D Wilkinson to be asked by D Cllr J Tyrrell if he would also sponsor a seat.

d. TO REVIEW THE LONG SUTTON ATHLETIC FOOTBALL CLUB PITCH FEES.

Mr S Gedney, advised that the Lincolnshire FA did not request audited accounts and the LSAFC were not required to submit accounts to Lincs FA. The accounts provided were the LSAFC Annual Accounts.

Action: The Council resolved that the Parks and Cemetery Committee meet with representatives of the LSAFC to discuss the matter and also to consider the documentation submitted by the Parkside Club for a Firework Event and report back to Full Council.

7. TO RESOLVE TO CONFIRM THE SITING OF THE OUTDOOR GYM EQUIPMENT AS PER THE PLAN

Action: The Council resolved to install the outdoor gym equipment as per the plan provided by FLP circulated to all members by email and available in hard copy at the meeting. In addition, a sign to be erected to advise the equipment is for over 16’s and used at own risk.

8. TO RESOLVE TO DISCUSS THE CURRENT ISSUES RELATING TO CAR PARKING ON THE GRASS BY SPECTATORS/PLAYERS LSAFC

Action: The Council resolved that the Parks and Cemetery Committee consider the matter during the scheduled Parks Inspection and report back to Full Council.

9. CORRESPONDENCE

a. Long Sutton Athletic Football Club – Request to enhance the size of the cess pit.

Action: The Council resolved to approve the expansion of the Cess Pit on condition any permissions are obtained by the Club and any costs met.

b. Long Sutton Athletic Football Club – Request for wooden compound 10mtrs x 2mtrs to store goal posts.

Action: The Council resolved that the Parks and Cemeteries Committee assess the proposed sites and report back to full council.

c. Chairman SHDC _ Invitation for the Chairman of LSPC to attend the Civic Service on Sunday 13 October 2019. 3.00 p.m.

Action: No Members available to attend. Clerk to advise SHDC.

d. Lincolnshire County Council – Changes to Lincs C C Contracts

No Action Required.

e. John Hayes MP – Expansion of Skate Park Enquiry.

Action: The Council resolved to advise of the installation of the outdoor gym equipment but there would be no extension of the existing skateboard park at this time.

f. SHDC – Response to LCPC Complaints relating to SHDC (Off Street Parking Places) (Civil Enforcement) (Amendment No. 1) 2019

No further action required.

g. SHDC – S106 Funding.

Action: The Council resolved to request details of how to apply for Section 106 funding.

h. SHDC – Response to request for the re-instatement of the Garden Waste Collection Service.

Action: No action further action.

i. SHDC – Developer Road Name Suggestion for Land Rear of 44 Bridge Road.

Action: The Council resolved to approve the proposed name of “Windmill Close” for the development.

10. TO RESOLVE TO ERECT FENCE/HEDGEROW TO DEPICT CEMETERY EXTENSION AND TO ENSURE PLANNING CONSENT REMAINS IN FORCE.

Action: The Council resolved that the Parks Committee consider the matter and confirm how and when the boundary will be achieved.

11. TO RESOLVE TO CONSIDER THE FEASIBILTY OF REINSTATING THE WEEKLY STREET AUCTION:

Action: Cllr F Heinrich-Tiller advised that he had made further enquiries and he and a former auctioneer had obtained permission from SHDC and would be re-commencing the Friday Auctions in the near future.

12. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS AS CONSULTEE.

13. REPORTS FROM OUTSIDE BODIES

No matters reported.

14. MEMBERS COMMENTS

No Matters raised.

15. RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved to go into closed session.

The meeting closed at 8.42p.m.