2019 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council

Held on Thursday 24 January commencing at 7.00 p.m.

At the Former Reform Church, London Road, Long Sutton

Present: With Cllr D Frith in the Chair there were present: Councillors Mrs R Barber, D Spencer-Churchill and D Cawthorn.

D Cllr J Tyrrell 0 Members of the Press. 03 Members of the Public.

OPEN FORUM: D Cllr J Tyrrell advised that he met with owners of the land behind the Bull Hotel and local businesses adjacent to the Winfrey Park to discuss the presence of knotweed on the land and he suggested the council take remedial action to prevent the knotweed encroaching on the park.

A member of the Public advised that he was keen to progress with the Speed Watch scheme and that on 3-4 volunteers were required.

A resident thanked the Parish Council for holding the Public Meeting and they were correct to do so in relation to the car parking Notice of Proposals which applied to the West Street car parks. She also suggested that with local elections coming up the Parish Council should promote the Parish Council more and highlight all the hard work the Council do and perhaps put it in a Newsletter prior to the elections to try and attract more members.

RESPONSE: The Clerk advised that the Parish Council had identified the issues with knotweed on the land adjacent to the Winfrey Park in early 2018 and the Council contractor had been taking precautionary action to keep it at bay. The Council had also written to all affected landowners to advise them that the weed was invasive and should be reported and eradicated and should the knotweed invade the park the Council would take action to recover any costs for damage etc.,

The Clerk advised that SHDC had found that the infrastructure for the West Street Car Parks was no compatible for the electricity charging bays which raised a question as to why the car parks were included in the Notice of Proposals if the car parks were not suitable for the bays.

The Chairman advised that SHDC would be holding training sessions to operate the speed reader.

A member of the Council raised their concerns with regard to posts on local social media sites which were tantamount to bullying which was unacceptable and unnecessary. Adults should not carry out such behaviour and if such abuse was said in person it would be identified as abuse and bullying.

AGENDA

1. To receive Apologies for Absence and reasons given

2. Police Matters – To resolve to receive reports and to advise Lincs Police of any policing matters

3. To receive Declarations of Interests and DPIs

4. To receive written reports from County and District Councillors

5. To resolve to adopt the Notes of the Parish Council Meeting held on 22 November 2018 as minutes of the meeting.

6. To receive the notes of the Planning Committee and Parks and Cemeteries Committee

7. To receive the Clerks Report on matters outstanding

8. To receive the Chairman’s Remark’s.

9. To resolve to discuss submitting a planning application to extend the Cemetery

10. To resolve to discuss allowing memorial seats in the Town Parks

11. To resolve to receive reports from the Chairman of Committees

12. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since Last Meeting

c. To approve the Draft Precept for 2019-2020

12. Correspondence

a. To note general correspondence.

13. Highway Matters.

a. To report receipt of any Highways correspondence.

b. To report any highways matters to the council.

14. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. Plans may be considered at the meeting if received after the agenda is published.

15. H11-1264-18 -OUTLINE-Proposed residential development-Land off Lime Walk Long Sutton H11-1229-18-LISTED BUILDING-Tanking works to inside of property in kitchen, dining room and study to rectify long standing damp issues-34 Market Street Long Sutton 11-0001-19-FULL-Removal of existing asbestos roof and replace with Tata Trisomet 333 composite roof Panels-Co-Operative Retail Service Ltd. The Chase Long Sutton. H11-0030-19-FULL-Extensions and alterations to existing warehouse, removal of existing earth bund and the stationing of office and staff welfare accommodation- Gimmels Gate Long Sutton

16. To receive reports from Outside Bodies representatives

17. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

18. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

1. APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllrs C Moore, J Clarey and D Cllrs L Eldridge.

2. POLICE MATTERS.

The Clerk advised that she had received malicious mail and had spoken to PCSO Bennett regarding the matter. PCSO Bennett had advised that other local Clerks had received similar correspondence and she advised to report it to Lincs Police and record it as an incident.

3. TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

4. TO RECEIVE WRITTEN REPORTS FROM COUNTY AND DISTRICT COUNCILLORS.

Cllr J Tyrrell advised that:

• that the Spalding Beer Festival would go ahead and would be approved by the SHDC Licencing Committee he added that the event attracted 50,000 visitors to the town.
• an old Notice of Proposals had been used in the Car Park Consultation thus the possible confusion.
• the application for dwellings in St James Road had been deferred to ascertain if the Affordable Housing of the application would be met.

5. NOTES OF THE PARISH COUNCIL MEETING HELD ON 22 NOVEMBER 2018.

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 22 NOVEMBER 2018

6. NOTES OF THE PLANNING AND PARKS AND CEMETERIES COMMITTEE MEETINGS.

No minutes were presented to be received by the council.

7. CLERKS REPORT

The Clerk reported that:

• She would be attending Election Training and would advise the Council in any changes of procedure following changes to the Candidate Forms following the GDPR legislation.

8. CHAIRMAN’S REPORT

The Chairman advised that:

• he and other volunteers were attending a training event for the Speed Watch scheme at the Castle Sports Centre on Monday 28 January 2019 commencing at 6.00 p.m. and the resident would be welcome to attend. Car share arrangements were in place if anyone needed transport to the event.
• Posters relating to the Speed Watch Scheme had been circulated around town and anyone interest should contact him or the Clerk and a minimum of 3 volunteers per team were required. However, due to the small number of volunteers coming forward there were not enough to exchange to other parishes.
• The Public Meeting regarding the West Street Car Parks was necessary and Parishioners had been very grateful to the Parish Council for giving them the opportunity to comment on the Consultation and bring the matter to their attention. He recommended that SHDC should vet any future legal notices prior to publication.
• He confirmed that to date the Council had not received any response to the letter sent to SHDC regarding the Consultation or acknowledgement which was disappointing.

9. TO RESOLVE TO DISCUSS SUBMITTING A PLANNING APPLICATION TO EXTEND THE CEMETERY AND APPROVE ANY ACTIONS REQUIRED.

The Chairman advised that the Council had 3 options as the Burial Authority once the present allocation of the burial space had been used.

The options were:

• To extend the present Cemetery on the land designated for the purpose in 1917.
• To exhume graves over 100 years old and re-use old ground.
• To create a new Cemetery in Seagate Road at a cost of £600,000 which would be a burden on the parish.

Action: The Council resolved to submit a Planning Application to extend the present Cemetery.

10. TO RESOLVE TO DISCUSS ALLOWING MEMORIAL SEATS IN THE TOWN PARKS.

The Chairman suggested that the Council allow Memorial Seats to be erected in the Town Parks which would provide both a Memorial to a loved one but also additional seating for users to sit and enjoy the parks.

Action: The Council resolve to adopt a policy to allow Memorial seats in the Town parks.

11. TO RECEIVE REPORTS FROM CHAIRMAN OF COMMITTEES

PARKS AND CEMETERIES – The Chairman stated that damage to the field was being caused by cars parking on the grass on football match days. The Council had previously requested that the Football Club address the matter and had resolved to impose charges for rectification of the damage and the Club should be asked to monitor parking in line with the arrangements for the recent firework event.

Action: The Council resolved to request that the Football Club are advised to have a car parking policy in place to prevent parking on the field and to advised that they would be charged for any damage to the field caused by cars parking on the grass on match days.

12. FINANCIAL MATTERS

a. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £ 19327.55 were cleared since the last meeting.

b. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £ 5419.21 be approved for payment.

c. TO RESOLVE TO APPROVE THE DRAFT PRECEPT FOR 2019-2020

Action: The Council resolved to approve £81, 607.00 which was an increase of £5607.00. The increase was due to the revenue costs of the Parish Council Office, Outdoor Gym equipment and illumination of the War Memorial.

12 a) TO RESOLVE TO APPROVE TO APPLY FOR AN EXTENSION OF THE PUBLIC OPEN ORDER TO COVER THE TWON PARKS AND CENTRAL AREA OF THE TOWN.

The Clerk advised that the SHDC Public Open Space Order only applied to the central area of Spalding. Only the SHDC could extend the order. Adoption of the POSO would give the appropriate powers to the Council and Police to address the issues with drinking alcohol in public, dog fouling and control of dogs in the parks.

Action: The Council resolved to apply to SHDC to extend the POSO to cover the Twon Parks and central area of the town to apply to drinking alcohol in public, dog fouling and control of dogs in the town parks.

13. CORRESPONDENCE

a) To receive general correspondence.

All general correspondence circulated prior to the meeting.

Resident- Thank you letter for the Council 100-Years Battles Over ceremony, the Christmas Activities Day and the !00-Years Memorial Seat in Market Street.

Market House Photo Club – Thank you for grant and for allowing them to take part in the Christmas Activities Event.

14. HIGHWAYS MATTERS

a) To receive highways correspondence.

No Matters reported

b) Report highways matters

St James Road Layby adjacent to Whitecross Farm – Concrete on redundant Highway.

15. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS AS CONSULTEE.

16. REPORTS FROM OUTSIDE BODIES

PRINCES FOOD RESIDENTS LIAISON MEETING – The Chairman advised that he had attended a meeting of the Committee at the factory premises and it was mainly a platform for residents who live adjacent to the factory to discuss compensation. Other matter raised were company redundancies of 48 positions and the increase in deliveries to the site which would increase to be 24/7. The next meeting of the group would be on 07 March 2019.

17. MEMBERS COMMENTS

No matters were raised.

18.RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved that there was no requirement to go into closed session.

The meeting closed at 8.42 p.m.