March 2026 Agenda & Minutes
LONG SUTTON PARISH COUNCIL
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 26 MARCH 2026 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr C Broughton in the Chair there were present: Councillors D Cawthorn,
A Facey, T Watts, M Ladbrook, J Tyrrell.
Cllr J Tyrrell asked that a minute’s silence be held for former Councillor D Rose.
Prior to the commencement of the meeting a minute’s silence was held as requested.
0 Members of the Press. 01 Members of the Public
OPEN FORUM – A member of the public raised an issue regarding an elderly resident’s sewerage and asked if the council could assist with the issue.
RESPONSE – Cllr M Ladbrook advised that she was aware of the issues and had advised the resident to contact Anglian Water and OFWAT
Cllr J Tyrrell also advised that he would contact the relevant organisations to sort it out.
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AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meetings held on 26 FEBRUARY 2026 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to discuss the quotation for the works to the War Memorial
d. To resolve to discuss and consider the quote for the Amenity Grass Cutting 2026
e. To resolve to approve repairs to play equipment in the town parks
7. Correspondence
a. To note general correspondence.
Resident – Traffic Issues
Resident – Amenity Management – Anfield Road Estate.
LSAFC – Request for permission to carry out works on pitch goal mouths and a permanent structure to display pitch advertising boards.
8.To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
APPLICATION NO DESCRIPTION
H11- 0227-26
Change of use of part of existing garden centre (Class E) to use Classes E, F1 & F2 Retrospective - approved under H11-1210-25. Modification of Condition 2 to amend opening hours and days and modification of Condition 3 relating to garden centre buildings.
9. To receive County Councillor and SHDC Ward Councillors reports
10. To resolve to receive reports from the Council Committees and Working Parties.
11. To resolve to approve the painting of the play equipment in the town parks by Lincs CC volunteers.
12. To resolve to discuss and consider the sale of land adjacent to 17 London Road.
13. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
15. To resolve to discuss legal matters and approve any actions required.
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1. APOLOGIES FOR ABSENCE
Apologies were received from Cllrs J Clarey, D Cawthorn and C Cllr R Woods.
2.TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr D Watts declared an interest in Agenda item 6c being a representative of the St Mary’s Church.
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 26 FEBRUARY 2026
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 22 FEBRUARY 2026.
4. CLERKS REPORT
The Clerk advised that:
• She and Cllr J Clarey had attended a meeting with the Cinder Ash Pre-school committee to finalise the details or the new lease, the pre-school becoming a COC as due to new legislation the pre-school could not remain as a committee run facility. They also advised of plans to increase the intake and the waiting list was now up to 2028.
• A meeting had been held with Long Sutton AFC regarding the lease. The Trustees agreed that a clause be added to the Franchise Agreement to prevent Franchisees undermining the council and it would be linked to the Lease. The Franchise Agreement would also be for a ten-year period only.
• The change of email would take place on 31 March 2026 and the new Council email would be clerk@longsutton-lincs-pc.gov.uk in order to meet Assertion 10 of the AGAR return.
• The new play equipment was partly in situ and the trampoline would be fitted shortly.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised that:
• He has met with our different contractors about various jobs needing to be done.
• Home Front are still waiting on manufacturer concerning the trampoline and it should be installed shortly.
• He and the Clerk had met with Cllr R Woods and Ellie Bake, LCC to show them the works regarding the painting of the play equipment and the works and painting of will be done middle of June in June 2026 by Balfour Beatty volunteers.
• The new container had been installed and he had helped to adjust the container so that it could be housed within the fence perimeter of the office grounds.
• There had been a lot of response to repair RAF memorial sign following unacceptable graffiti, Kwik signs have since replaced the sign for free.
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6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved and paid online in line with online payments protocols.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
c. To resolve to discuss the quotation for the works to the War Memorial
Action: The council resolved to accept the quote to refurbish the Memorial for a total of £3200.00.
d. To resolve to discuss and consider the quote for the Amenity Grass Cutting 2026
Action: The council resolved to approve the amenity cuts as quoted by the council ground maintenance contractor for a total of 5018.00 per annum.
e. To resolve to approve repairs to play equipment in the town parks
Action: The council resolved to approve the repairs to the town parks play equipment.
7. CORRESPONDENCE
a. To receive general correspondence circulated to all councillors prior to the meeting.
SHDC – Traffic Issues
Action: The Clerk confirmed receipt of the 4 solar speed signs which would be located on London Road, Seagate Road, Roman Bank and Gedney Road.
SHDC – Amenity Management- Anfield Estate
Action: The Clerk advised that SHDC had confirmed that they do not maintain the estate and only cut 3 amenity areas on the John Swains Way estate. Following the failure of SHDC to enforce the Management Plans included in planning approval conditions
LSAFC- Request for permission to carry out works on pitch goal mouths and a permanent structure to display pitch advertising boards
.
8. PLANNING MATTERS
APPLICATION NO DESCRIPTION ACTION:
H11- 0227-26
Change of use of part of existing garden centre (Class E) to use Classes E, F1 & F2 Retrospective - approved under H11-1210-25. Modification of Condition 2 to amend opening hours and days and modification of Condition 3 relating to garden centre buildings. OBJECTIONS: Amendments relate to opening hours and conditions unrelated to the operation of the Men’s Shed and are related to the remaining outlets that do not have planning permission. Note: Class E Planning was introduced in September 2020 therefore existing units do not have Class E planning as advised by owner of the site at this meeting. It could be perceived that the application has been submitted to obtain retrospective permission for the remaining Silverwood Nursery which are not connected to the Men’s Shed by stealth. Youth Shed no longer exists and the application and drawing should not include the Youth Shed and should be amended accordingly.
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9. TO RECEIVE COUNTY AND SHDC WARD COUNCILLORS REPORTS
CCllr R Woods submitted a written report in his absence which was circulated to all members prior to the meeting and taken as read.
D Cllr J Tyrrell advised that:
• the March 2026 Long Sutton Waste Collection may not go ahead due to the unavailability of the lorry.
• Taxi Licencing rules had been tightened up and all taxi drivers are now required to speak and read in English.
• Food Waste Bins that should have been distributed in July 2025 will now be distributed in September/October 2026.
10. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING PARTIES
Events Commitee: Cllr Ladbrook advised that:
• a Drive Sale will be held on 23 May 2026
• location of participants will be provided on a map on the day and on Facebook.
• The event will be advertised on the FB Community page.
• A Fete will be held on 19 July 2026 with a car boot, fair rides, vintage tractors, craft stalls and a road closure for Bull Lane will be required.
• The Remembrance Service will be organised by the parish council.
• The annual Christmas event will be held on 05 December 2026
• The Lighting Up event will hopefully be held on 19 December 2026 subject to confirmation.
Parks and Cemeteries Committee
Cllr Facey advised that:
• Another bin had been vandalised in the park
• Children were observe pulling up the new matting by her and Cllr Clarey and they gently reminded them not to do so but were admonished by the parent of the children who had been a distance away from them.
11. TO RESOLVE TO RESOLVE TO APPROVE THE PAINITNG OF THE PLAY EQUIPMENT IN THE TOWN PARKS BY LINCS CC VOLUNTEERS.
Action: The Council ratified the painting of the play equipment by Lincs CC volunteers as reported in the Chairman’s Report.
12. TO RESOLVE TO DISCUSS AND CONSIDER THE SALE OF LAND ADJACENT TO 17 LONDON ROAD.
Cllr C Broughton declared an interest in the matter due to ownership of the property and took no part in the discussion.
Action: The council resolved to obtain a valuation of the land which formed part of the properties garden.
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13. MEMBERS COMMENTS
No matters were raised.
14. TO RESOLVE TO GO INTO CLOSED SESSION
The Council resolved that was no requirement to go into closed session to discuss legal matters.
The meeting closed at 8.20 p.m.