April 2025 Agenda & Minutes
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LONG SUTTON PARISH COUNCIL
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 24 APRIL 2025 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors Cllrs D Cawthorn, T Watts, M Ladbrook, H Feetham, J Tyrrell, G Garrett,
0 Members of the Press. 0 Members of the Public
OPEN FORUM – No matters raised
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AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 27 MARCH 2025 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to consider quotes for Remembrance Silhouette and approve any actions required.
d. To resolve to obtain quotes for the proposed carving in Cinder Ash Park and approve any actions required.
e. To resolve to consider and approve a quote for a SANS 2 sign on Gedney Road.
7. Correspondence
a. To note general correspondence.
8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
|
H11-0289-25 - SEC 73 MODIFICATION |
Residential development comprising 48 dwellings approved under H11-0842-23 (allowed on Appeal). Modification of Condition 2 to allow amendments to previously approved plans. Land off Lime Walk Long Sutton. Seagate Homes |
9. To receive reports from District and County Councillor
10. To resolve to discuss the use of the “Sensory Gardens” in Cinder Ash Park and approve any actions required.
11. To resolve to receive reports from the Council Committees and Working Parties.
Events Working Party Parks and Cemeteries Committee
12. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
13. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required To leave the meeting at this stage.
14. To resolve to discuss legal matters and approve any actions required.
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1. APOLOGIES FOR ABSENCE
Apologies were received from Cllrs I Thompson, C Broughton, A Facey.
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllr J Tyrrell declared an interest in Item 8 of the agenda being a member of the SHDC Planning Committee.
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 27 MARCH 2025
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 27 March 2025.
4. CLERKS REPORT
The Clerk reported that:
• The NALC had advised that the Standing Orders would be revised shortly and advice would be sent to allow Council’s to update the Council Standing Orders.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised that:
• Two quotes had been received for the refurbishment of the Town Pump and the Council were awaiting a third quote before placing the matter on the agenda for discussion and approval.
• Some members of the Council and volunteers had met to tidy up the closed churchyard.
• 3 seats were in need of repair due to vandalism and he had been advised that the cost of repairs would be approx. £200.00 per seat.
• The Common Pit required regular maintenance to prevent the pit ground being overgrown as had happened in the past which had resulted in vandalism and drug issues and he asked that the matter be placed on the next agenda for discussion.
• The VE Day Beacon lighting would be at 9.30 p.m. on 08 May 2024 with events for children commencing at 6.30 p.m. to include Punch & Judy and music.
6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved and paid online in line with online payments protocols.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
c. To resolve to discuss and approve quotes for the remembrance silhouettes
The Chairman advised that Steele Creations were too busy at present to make any sillouettes in time for VE Day.
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d. To resolve to consider and approve a quote for a SANS 2 sign on Gedney Road.
Action: The Council resolved to not purchase any further speed signs due to the high costs and lack of volunteers to move them as required every 6 weeks.
e. To resolve to obtain quotes for the proposed carving in Cinder Ash Park and approve any
actions required.
Action: The Council resolved to leave the matter in abeyance until the Parks and Cemeteries had agreed possible uses and report back to full council.
7. CORRESPONDENCE
a. To note general correspondence circulated to all councillors prior to the meeting.
b. George Clarke Scholarship – Details of Student Funding
c. SHDVCS – Up to Date contact details for the service.
Action: The Clerk advised that she had spoken to volunteers for the service and advised them of issues regarding lack of drivers etc and she had asked for the user data for the Parish.
d. LCC Armed Services Community Directory – The Clerk advised that copies of the posters had been placed on the noticeboards.
8. PLANNING MATTERS
|
APPLICATON NO |
DETAILS |
ACTION |
|
H11-0289-25 - SEC 73 MODIFICATION
|
Residential development comprising 48 dwellings approved under H11-0842-23 (allowed on Appeal). Modification of Condition 2 to allow amendments to previously approved plans. Land off Lime Walk Long Sutton. Seagate Homes |
NO COMMENT – There are no further comments in relation to this application following the Appeal. |
9. TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
Cllr Tyrrell advised:
• The Antique Centre on London Road had been taken over by Royals Gym
• Cllr A Tennant had assisted him with the objections to the former Butterfly Park application and the plan had been refused.
• The SHDC Standards Committee were closing illegal vape and illegal alcohol and ciggerett shops in Spalding with owners having 21 days to appeal the closure.
• 2 keys were required to open the care cabin at the rear of the public toilets. The SHDC staff used a key to open it when the toilets were opened and users used their disability RADAR key to access the facilities and he encouraged use of it.
• He was no longer the Portfolio holder for the Waste and Environment services but he would look into the removal of the black bags in Park Road.
• He would be standing in the County Council Elections on 01 May 2025 for the Conservatives. Several Independent Councillors had now joined the Reform Party both at District and County levels
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10. TO RESOLVE TO DISCUSS THE USE OF THE “SENSORY GARDENS” IN CINDER ASH PARK
AND APPROVE ANY ACTIONS REQUIRED
Action: The Council resolved that the Parks and Cemetery Committee assess the works
required to bring them up to standard and to agree an appropriate use for them.
A meeting of the Committee was schedule for 06 May 2025 and this matter would be
discussed.
11. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING
PARTIES
Events Committee
Cllr J Clarey advised that:
• The Beacon would be lit on Thursday 08 May at 9.30 p.m. with a piper, refreshments and music starting at 6.30 p.m.
• The 16 August VJ Day event had been cancelled due to lack of volunteers and a change in the requirements for a large event.
• Cllr M Ladbrook advised that a VE celebration would be held in the Spring Gardens Community Centre with a tea party and celebration cake.
Action: The Council resolved that the Clerk cancel the VJ Day road closure and Cllr C Broughton to cancel the fair rides and other bookings.
Parks and Cemeteries Committee
Cllr Clarey advised:
• That the committee would be using the surplus gravel to fill the pot holes in the Cinder Ash car park on Park Road.
• He and Cllr D Cawthorne would be installing 3 of the new bins and 3 would be kept in reserve in the office yard.
12. MEMBERS COMMENTS
Cllr M Ladbrook asked if anyone could assist with the church flower festival 25 – 29 April 2025 and asked when the white lines in the Market Place would be rectified as people were unable to park in the slots which were too small.
Cllr H Feetham advised that he had been asked if a window competition would be held during the VE Day celebrations and residents had asked who was responsible for the lane between West Street and Spring Gardens passing by Coronation Cottage.
Cllr G Garrett advised that remedial works had been carried out on the church spire using the funds raised so far. Works would progress as further funds are raised. He advised that the church would not contribute to the works having deemed the church belonged to the parishioners and not the church.
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RESPONSE:
The Chairman advised that there would not be a window competition for VE Day but may be one for VJ Day.
Cllr J Tyrrell advised Longhurst Housing Association were responsible for the lane in between West Street and Spring Gardens
13. TO RESOLVE TO GO INTO CLOSED SESSION
The Council resolved to go into closed session to discuss item 14 on the agenda.
The meeting closed at 8.47 p.m.