February 2025 Agenda & Minutes
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LONG SUTTON PARISH COUNCIL
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 27 FEBRUARY 2025 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors C Broughton, D Cawthorn, M Ladbrook, D Cawthorn, T Watts, A Facey,
01 Members of the Press. 0 Members of the Public
FORUM – No matters raised
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AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 23 January 2025 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to consider quotes for Remembrance Silhouettes
d. To resolve to consider and approve SHDC quote for amenity area grass cutting.
e. To resolve to consider and approve refurbishment of Cinder Ash Park Gates.
f. To resolve to consider and approve a Grant Request for the Lighting Up Event.
7. Correspondence
a. To note general correspondence. Following no requirement for an election.
b. SHDC – Street Name Consultation
8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
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H11-0017-25-FULL
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Erection of 5 no. Dwellings. Land between Seagate Road and Wisbech Road Long Sutton. D & R Property Services
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H11-0127-25- FULL
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Extension to rear of dwelling to create new kitchen, lounge and study. 31 CHURCH GREEN LONG SUTTON |
Plans may be considered at the meeting if received after the agenda is published.
9. To resolve to advise SHDC of Parish Council Vacancy
10. To resolve to discuss the irregular emptying of SHDC/Lincs CC dog bins in the parish parks.
11. To receive reports from District and County Councillors
12. To resolve to receive reports from the Council Committees and Working Parties.
Events Working Party Parks and Cemeteries Committee
13. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
14. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
15. To resolve to discuss legal matters and approve any actions required.
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1. APOLOGIES FOR ABSENCE
Apologies were received from Cllrs I Thompson, H Feetham and J Tyrrell
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllrs M Ladbrook, J Clarey and C Broughton declared an interest in Item 8 f) of the agenda being members of the Long Sutton Lighting Up Committee
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 23 JANUARY 2025
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 23 January 2025.
4. CLERKS REPORT
The Clerk reported that all matters to report would be discussed under agenda items of the meeting and in closed session.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised:
• He and the Clerk had held a meeting with the LS Civic Society to discuss the maintenance of the Common Pit and the refurbishment of the Town Pump. The Civi society were also pleased with the seat they hoped to locate in the pit in memory of late Councillor Dennis Tennant.
• He and the Clerk held a meeting with a representative from Pheonix Security to discuss the seemly lack of patrols and reports over the past few months. Phoenix Events had advised that they would not invoice the council for a month and also will ensure that regular reports are sent to the council directly. Dog patrols would be carried out and photographic evidence of any incidents.
• Father Sibley would be retiring and a service would be held in St Mary’s Church on 22 March 2022 at 10.a.m. to mark his retirement.
• He also asked that the SHDC sweeper be requested for High Street and London Road to the office gate.
6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved and paid online in line with online payments protocols.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
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c. To resolve to discuss and approve quotes for the remembrance silhouettes
The Clerk advised that they were no longer on the RBL Website.
Action: The Council resolved that Cllr C Broughton obtain quotes as discussed and back to the next meeting.
d. To resolve to consider and approve the SHDC quote for amenity area grass
cutting.
Action: The Council resolved to approve the quote for the 2025 season for a total of £5005.66
.
e. To resolve to consider and approve the refurbishment of Cinder Ash Park Gates.
Action: The Council resolved to approve the refurbishment of the gates for a total of £3000.00 - £4000.00 dependent on the iron work repairs required by Steel Creations.
f. To resolve to consider and approve a Grant Request from the Long Sutton Lighting up
Committee
Action: The Council resolve to award a grant of £1200.00 to the Lighting Up Committee and suggested that due to the event now being considered an annual event and consideration should be given that in future it become an event held by the Parish Council and the Lighting Up Committee be asked if they wished to consider this due to the lack of funding now becoming available in the current financial climate.
7. CORRESPONDENCE
a. To note general correspondence.
SHDC – Street Name Consultation
Action: The Council resolved to request that the roads be named Mallard Way and Mill View to reflect the nearby environment
8. PLANNING MATTERS
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H11-0017-25-FULL
|
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Erection of 5 no. Dwellings. Land between Seagate Road and Wisbech Road Long Sutton. D & R Property Services
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ACTION: There were no objections to this application. |
|
H11-0127-25- FULL
|
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Extension to rear of dwelling to create new kitchen, lounge and study. 31 CHURCH GREEN LONG SUTTON |
ACTION: There were no objections this application |
9. TO RESOLVE TO ADVISE SHDC OF PARISH COUNCIL VACANCY
Action: The Council resolved to advise the SHDC Electoral Office of the vacancy due to the 6-month rule and non-attendance by D Rose.
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10. TO RESOLVE TO DISCUSS THE IRREGUKAR EMPTYING OF SHDC/LCC DOG BINS IN THE
PARISH PARKS.
Action: Following several reports of continuance of overflowing bins in the parks which are emptied by SHDC on behalf of Lincs.C.C the Council resolved to submit a complaint to SHDC.
11. TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
No matters to report due to the absence of SHDC and Lincs. County council Ward Members.
12. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING
PARTIES
Events Committee
Cllr C Broughton advised that:
• The committee hoped to put on a parade of 50 vehicles visiting all areas of the town before making its way to the 80th VJ Day event in Winfrey Park and it should take approximately 1 hour on 16 August 2025.
• The Beacon would be lit on 8th May 2025 the 80th Anniversary of VE Day at 9.00 p.m.
• The RBL would be open for refreshments, there would be a piper and Smokey’s burger van.
• There would also be music provided by a local DJ.
• The Fire Brigade would be in attendance and provide the Harris fencing to secure the area around the beacon.
The Clerk advised that the Parade would require an events plan to include the route and also a site and events plan for Winfrey Park would be required.
Parks and Cemeteries Committee
• Cllr Clarey advised that a meeting had been held and a list of repairs and jobs had been compiled, including repairs to include the closed churchyard, the cemetery and both parks.
13. MEMBERS COMMENTS
Cllr G Garrett advised that the Bull Hotel was not progressing due to the SHDC VAT rules were requesting which made it unviable.
Cllr C Broughton asked if the owner of the Mini could be approached again to request, they remove the vehicle.
Cllr T Watts advised that the car park near to the entrance of the church hall car park was maintained by the Co-op and they were responsible for maintenance of both the co-op car park and the parking spaces on church land near to the church.
14. TO RESOLVE TO GO INTO CLOSED SESSION
The Council resolved to go into closed session to discuss item 15 on the agenda.
The meeting closed at 8.30 p.m.