May 2025 Agenda & Minutes
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LONG SUTTON PARISH COUNCIL
Notes of the meeting of the Long Sutton Parish Council
Held on Thursday 22 MAY 2025 commencing at 7.00 p.m.
At the Former Reform Church, London Road, Long Sutton
Present: With Cllr J Clarey in the Chair there were present: Councillors Cllrs D Cawthorn, T Watts, M Ladbrook, C Broughton, H Feetham, G Garrett, A Facey
C Cllr R Woods
0 Members of the Press. 01 Members of the Public
OPEN FORUM – No Matters raised.
The Chairman congratulated Cllr R Woods on his recent election to the Council and the Council were pleased to see him in attendance at the meeting and working with him in future.
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AGENDA
1. To receive Apologies for Absence and reasons given
2. To receive Declarations of Interests and DPIs
3. To resolve to adopt the Notes of the Parish Council Meeting held on 24 APRIL 2025 as minutes of the meeting.
4. To receive the Clerks Report on matters outstanding
5. To receive the Chairman’s Remark’s.
6. Financial Matters –
a. To resolve to approve Invoices for Payment
b. To resolve to receive the Report of Cleared Payments since last meeting
c. To resolve to approve reimbursement to the PCC for the past use of church utilities and for future parish council events in 2025
7. To resolve to discuss the proposal by Leader of SHDC to spend £37400.00 on consultancy fees for Unitary Authority Bid and approve any actions required.
8. To resolve to discuss fly tipping in Winfrey Park and approve any actions required
9. To resolve to discuss the decline in SHDC service in relation to the public toilets, bin emptying and Zone 1 cleansing in the town.
10. To resolve to discuss the out of service provisions in the public care unit adjacent to the public toilets and approve any actions required.
11. To consider and approve application for Co-option and approve any actions required.
12. To receive matters raised at the Annual Parish Meeting and approve any actions required.
13. Correspondence
a. To note general correspondence.
National Grid – Second consultation and details of local consultation events. Circulated to all Councillors prior to the meeting.
14. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.
|
APPLICATION NO |
DESCRIPTION |
|
H18-0428-25
|
S73A CONTINUATION-Removal of agricultural occupancy condition (condition 5) of H18-0910-89. New House Nursery Hospital Drove. Mr & Mrs Andrews |
|
H11-0389-25 - LISTED BUILDING
|
Proposed change of use of existing buildings to form 2 HMO's and 1 bedsit. Benchley House. 39 & 43 West Street Long Sutton IMN Properties |
|
H11-0388-25 -FULL
|
Proposed change of use of existing buildings to form 2 HMO's and 1 bedsit. 39 & 43 West Street Long Sutton IMN Properties |
15. To receive County Councillor report.
16. To receive SHDC Ward Councillors reports
17. To resolve to receive reports from the Council Committees and Working Parties.
Events Working Party Parks and Cemeteries Committee
18. Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.
19. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
20. To resolve to discuss legal matters and approve any actions required.
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1. APOLOGIES FOR ABSENCE
No Apologies were received
2. TO RECEIVE DECLARATIONS OF INTEREST or DPIs.
Cllrs G Garrett and T Watts declared an interest in Item 6 c) of the agenda being members of the church.
3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 24 APRIL 2025
Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 24 APRIL 2025.
4. CLERKS REPORT
The Clerk reported that:
• A volunteer had come forward to request permission to refurbish the telephone box in the Market Place.
• Tenants had requested another skip to continue clearing the vacant allotments.
5. TO RECEIVE CHAIRMANS REMARKS
The Chairman advised that:
• He and the clerk had met to discuss the Common pit, the Town Pump and telephone box.
• Steel Creations had completed refurbishing 3 of the damaged seats in the Common Pit and had also given a quote for the proposed refurbishment of the town pump. 3 quotes had been sought but only one had been interested in the project.
• The parking issues in park road continued and cars were now parking on the paths making it impossible or pedestrian access and the parking could cause issues regarding access for emergency vehicles
6. FINANCIAL MATTERS
a. To resolve to approve Invoices for Payment
Action: The invoices for payment were approved and paid online in line with online payments protocols.
b. To resolve to receive the Report of Cleared Payments since Last Meeting
Action: The cleared payments were received.
c. To resolve to approve reimbursement to the PCC for the past use of church utilities and for future parish council events in 2025
Action the Council resolved to contribute £1,000.00p.a. to cover the council use of the church for parish events.
7. TO RESOLVE TO DISCUSS THE PROPOSAL BY LEADER OF SHDC TO SPEND £37400.00 ON CONSULTANCY FEES FOR UNITARY AUTHORITY BID AND APPROVE ANY ACTIONS REQUIRED.
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Action: The Council resolved to submit a Freedom of Information request to ascertain why SHDC were required to spend such a large amount on public money.
8. TO RESOLVE TO DISCUSS FLY TIPPING IN WINFREY PARK AND APPROVE ANY ACTIONS
REQUIRED
Action: The Council resolved to send a letter to all residents in Trafalgar Square regarding
recent fly-tipping of garden waste.
9. TO RESOLVE TO DISCUSS THE DECLINE IN SHDC SERVICE IN RELATION TO THE PUBLIC
TOILETS, BIN EMPTYING AND ZONE 1 CLEANSING IN THE TOWN.
Action: The Council resolved to report all issues to SHDC Waste Services.
10. TO RESOLVE TO DISCUSS THE OUT OF SERVICE PROVISIONS IN THE PUBLIC CARE UNIT
ADJACENT TO THE PUBLIC TOILETS AND APPROVE ANY ACTIONS REQUIRED.
Action: The Council resolved to all issues and photographic evidence to SHDC.
11. TO CONSIDER AND APPROVE APPLICATION FOR CO-OPTION AND APPROVE ANY
ACTIONS REQUIRED.
Action: The Council resolved to co-opt L Watson to the council. L Watson to complete
required documents and return to the clerk
12. TO RECEIVE MATTERS RAISED AT THE ANNUAL PARISH MEETING AND APPROVE ANY ACTION REQUIRED.
The Clerk advised that there were no matters to bring forward from the Annual Parish Meeting.
13. CORRESPONDENCE
a. To note general correspondence circulated to all councillors prior to the meeting.
b. National Grid – Second consultation and details of local consultation events. Circulated to all
Councillors prior to the meeting.
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14. PLANNING MATTERS
|
APPLICATION NO |
DESCRIPTION |
ACTION |
|
H18-0428-25
|
S73A CONTINUATION-Removal of agricultural occupancy condition (condition 5) of H18-0910-89. New House Nursery Hospital Drove. Mr & Mrs Andrews |
SUPPORT – There were no objections to this application. |
|
H11-0389-25 - LISTED BUILDING
|
Proposed change of use of existing buildings to form 2 HMO's and 1 bedsit. Benchley House. 39 & 43 West Street Long Sutton IMN Properties |
OBJECTIONS- The Council vociferously object to this application and also resolved to call a public meeting to advise residents of the proposed application. It was noted that the Grade I Listed church had not been included in the Heritage Statement and there were also issues with the lack of parking, no refuse provision and other matters not in line with Policy 18 of the SELLP HMOs provision. |
|
H11-0388-25 -FULL
|
Proposed change of use of existing buildings to form 2 HMO's and 1 bedsit. 39 & 43 West Street Long Sutton IMN Properties |
OBJECTIONS- The Council vociferously object to this application and also resolved to call a public meeting to advise residents of the proposed application. It was noted that the Grade I Listed church had not been included in the Heritage Statement and there were also issues with the lack of parking, no refuse provision and other matters not in line with Policy 18 of the SELLP HMOs provision. |
15. TO RECEIVE COUNTY COUNCILLOR REPORT.
C Cllr R Woods advised that he had the first full council meeting on 23 May 2025 following the recent elections. He advised that most of his time had been taken forming the council, committees, cabinet and the administration required after being elected but he was very pleased to have been elected and looked forward to working with the council.
16. TO RECEIVE SHDC WARD COUNCILLORS REPORTS
No matters to report in the absence of the Ward Members
17. TO RESOLVE TO RECEIVE REPORTS FROM THE COUNCIL COMMITTEES AND WORKING
PARTIES
Events Committee
Cllr C Broughton advised that:
• The 80th anniversary of VJ Day event would take place on 16 August 2025
• There would be craft stalls, fairground rides, music and food stalls.
Cllr J Clarey advised that:
• Phoenix events would be providing 4 security/first aid personnel for the event.
• That he would confirm that The Rock Bus would be available for the event.
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• L Watson advised that the Girl Guides, Little Miracles, perfume stall, Cinder Ash Pre-school had all confirmed they would be interested in having a stall at the event.
The Clerk advised that all receipts/payments would need to be paid by bank transfer and no cash payments would be made to entertainers etc.
Action: The Council resolved that a budget of £5,000 would be available for the event.
Parks and Cemeteries Committee
Cllr Clarey advised:
• Works will be carried out in the cemetery to lift the canopies of the trees to include the Lime trees to allow clear access to the cemetery.
• Paint had been purchased to repaint the old play equipment
• Confirmed that the broken helicopter unit in Winfrey Park be repaired.
• That a visit from D Fairchild -Fenton would be helpful to look at various trees in the parks.
Action: The Council resolved to request a site visit by D Fairchild Fenton, SHDC to discuss works to TPOs in the parks and to request FLP repair the helicopter unit.
18. MEMBERS COMMENTS
Cllr H Feetham advised that a committee had been formed locally to seek to establish a Youth Club for Long Sutton and Sutton Bridge and the first meeting would be held on 29 May 2025. Princes had advised they would help support the proposal and it was hoped the Youth Club would be held in the Market House.
19. TO RESOLVE TO GO INTO CLOSED SESSION
The Council resolved to go into closed session to discuss item 20 on the agenda.
The meeting closed at 8.40 p.m.