2020 Parish Council Combined Agendas & Minutes of Meetings

Notes of the meeting of the Long Sutton Parish Council

Held on Thursday 23 July 2020 commencing at 7.00 p.m.

At the Former Reform Church, London Road, Long Sutton

Present: With Cllr J Clarey in the Chair there were present: Councillors Mrs R Barber, F Heinrich-Tiller, M Ladbrook, D Cawthorn, F Light

0 Members of the Press. 0 Members of the Public

Prior to the meeting all Councillors in attendance had signed a Covid-19 Declaration Form, had been issued with a Meeting Protocol Document, Face Mask, Gloves and advised of sanitising procedures. The Meeting Room was also marked out to accommodate Social Distancing Measures.

There was no access to the kitchen, refreshments or the toilet facilities in the building.

AGENDA

1. To receive Apologies for Absence and reasons given

2. To receive Declarations of Interests and DPIs

3. To resolve to adopt the Notes of the Parish Council Meeting held on 27 February 2020 as minutes of the meeting.

4. To receive the Clerks Report on matters outstanding

5. To receive the Chairman’s Remark’s.

6. Financial Matters –

a. To resolve to approve Invoices for Payment

b. To resolve to receive the Report of Cleared Payments since Last Meeting

c. To resolve to discuss and approve a quote for a full report of the trees in the town parks and churchyard

d. TO resolve to approve a change in security services

C. Approve Statement of Accounts

Execute Effectiveness of Internal Audit

Execute Annual Governance Statement

7. Correspondence

a. To note general correspondence

b. To resolve to discuss and approve a funding request for restoration works at St Mary’s Church, Long Sutton.

8. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee. Plans may be considered at the meeting if received after the agenda is published.

9. To resolve to confirm a date for a Parks Meeting and Inspection.

10.Members Comments -To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

11. To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and press will be required to leave the meeting at this stage.

12. To resolve to discuss Legal Matters and approve any actions required.

1. APOLOGIES FOR ABSENCE

Apologies were received from Cllr E Adams.

2. TO RECEIVE DECLARATIONS OF INTEREST.

No Matters were declared.

3. NOTES OF THE PARISH COUNCIL MEETING HELD ON 27 February 2020

Action: It was resolved to approve the notes as minutes and a true record of the meeting held on 27 February 2020.

4. CLERKS REPORT

The Clerk reported that:

• There had been a great deal of issues in the Winfrey Park and in town with regard to anti-social behaviour involving a large group of youngsters which had proven difficult during lockdown.
• The Children’s play areas remained locked due to safety issues due to glass and other objects being present within the grounds following ant-social behaviour.
• Several requests had been made to SHDC to close the car parks in West Street due to problems with cars, mopeds and youngsters congregating in them disturbing residents, vandalism and general bad behaviour but to date they remained open.
• The WW1 And RAF Memorial and the cherry trees in Winfrey Park had been vandalised. She had managed to retrieve the plaque but trees had been dug up and the fence damaged.
• The 75 VJ Day would be held on 15 August 2020.

5. CHAIRMAN’S REPORT

The Chairman stated that:

• It was good to see everyone following lockdown and the easing of restrictions.
• There had been lots of problems over lockdown in the park and the Clerk had continual problems with cordons being removed, abuse, litter and large groups of youngsters causing problems.
• He, the Clerk and residents had reported several incidents to the police. He had made 4 reports but was simply given incident numbers and he was very disappointed with the police response.
• The litter had been really bad during lockdown and he, the Clerk, Cllrs D Cawthorn and E Adams had collected it as much as possible due to the Council’s Cleansing Operative being in isolation.
• He thanked Mr J Bailey who had continued to collect litter throughout the town and in the parks through lockdown and his contribution had helped to keep the town tidy.
• The had been issues with the relocation of the Market which he had consulted Councillors about and after some work the Council did raise serious objections and thankfully the Market was moved back to the Market Place where it is historically held. Objections were raised with the SHDC portfolio holder, Leader of SHDC, MP and Chief Executive of SHDC.
• An FOI request had been made to SHDC for further information relating to the Market Issue.

6. FINANCIAL MATTERS

a. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £10133.48 approved for payment.

b. TO RESOLVE TO DISCUSS AND APPROVE A QUOTE FOR A FULL REPORT OF THE TREES IN THE TOWN PARKS AND CHURCHYARD

Action: The Council resolved to approve the quote to have a comprehensive report of all trees in the town parks to assess the works required.

c. TO RESOLVE TO APPROVE A CHANGE IN SECURITY SERVICES

Action: The Council resolved to change the security service contractor due to the previous contractor advising that it was not financially viable to complete the visits required.

e. APPROVE STATEMENT OF ACCOUNTS

i) Execute Effectiveness of Internal Audit

ii) Execute Annual Governance Statement

Action: The Council approved the AGAR after approving the Statement of accounts, the internal audit and the Annual governance Statement

7. CORRESPONDENCE

a. To note General Correspondence

b. To resolve to discuss and approve a funding request for restoration works at St Mary’s Church, Long Sutton.

c. Action: The Council resolved to award a grant of £500.00 to the restoration works of the Parish Clock.

d. To resolve to consider and approve a proposal from the Civic Society to install Art works at the Common Pit

Action: The Council resolved to support the proposed works and contact Lincolnshire County Council for permission to install the Art Works.

8. TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND

9. TO RESOLVE TO CONFIRM A DATE FOR THE PARKS MEETING AND INSPECTION.

Action: The Council resolved to carry out an inspection of the Parks and Cemetery on 05 August 2020 commencing at 3.15 p.m. meeting at the London Road Car Park.

10. MEMBERS COMMENTS

Cllr Cawthorn advised that SHDC were now locking the Car Park adjacent to the Royal British Legion.

Cllr F Heinrich-Tiller advised that 2 members of the Speed Watch Team had resigned, He had received an email from the organiser advising of further training available if anyone wished to join the Team.

Cllr M Ladbrook advised that a lady in West Street had organised a library during lockdown and asked if the Council could make an award of some kind. In addition, The Long Sutton in Bloom Group were in need of someone to water the flowers and that they now only had 3 members.

Cllr R Barber suggested the lady who had organised the volunteer group also receive an Award.

The Chairman advised that he would organise a Certificate and Flowers for those suggested and also for a an older and a younger resident who had also helped with litter picking during lockdown.

11. RESOLVE TO GO INTO CLOSED SESSION.

Action: The Council resolved to go into closed session.

The meeting closed at 8.17p.m.